1. The Rotary Foundation 2013 CLTS

2. Outline TRF Giving TRF Giving Administrative Tools Administrative Tools Recognition Recognition TRF Programs TRF Programs TRF Calendar TRF Calendar

3. Why The Rotary Foundation? Our name is Rotary International Our name is Rotary International Rotary Club monitor “on the ground” Rotary Club monitor “on the ground” Tough reporting and checking system Tough reporting and checking system Charity Navigator’s highest (4-star) rating Charity Navigator’s highest (4-star) rating

4. SHARE 50% District Designated Fund (DDF) 50% World Fund Earnings pay for TRFadministration Annual Programs Fund YEAR 1 YEAR 2 YEAR 3

5. Annual Programs Giving Unrestricted Unrestricted Determines club per capita, EREY, and Sustaining Member status Determines club per capita, EREY, and Sustaining Member status Determines availability of funds for TRF programs 3 years hence Determines availability of funds for TRF programs 3 years hence Tips for making giving easy Tips for making giving easy Recurring/automated giving: ROTARY DIRECT Recurring/automated giving: ROTARY DIRECT Promoting giving by club dues option Promoting giving by club dues option

6. Annual Programs Giving Education Education Foundation Thoughts Foundation Thoughts September District Foundation Seminar September District Foundation Seminar November is Foundation Month—Plan Now November is Foundation Month—Plan Now Speakers and Club Programs Speakers and Club Programs District Foundation Newsletters District Foundation Newsletters

7. Questions PDG Donna Phillips District Annual Giving Chair Rotary Club of Rappahannock-Fredericksburg ziarkowd@yahoo.com

8. Questions PDG D. R. Butler District Major Gifts Chair Rotary Club of Mount Vernon dbutle64@aol.com

9. Paul Harris Society: What is it? Recognizes individual donors who pledge $1,000 to Annual Fund-SHARE each year they are financially able Recognizes individual donors who pledge $1,000 to Annual Fund-SHARE each year they are financially able Certificate and PHS “wings” to each donor Certificate and PHS “wings” to each donor Clubs with 4 or more PHS members Clubs with 4 or more PHS members receive a PHS banner 180 PHS members now 180 PHS members now Goal: 250 members Goal: 250 members

10. Growing PHS Members in Your Club Lead by example—most people want to follow a leader who walks the walk Lead by example—most people want to follow a leader who walks the walk Educate members where the money goes— 100% to support our Service Above Self Educate members where the money goes— 100% to support our Service Above Self Approach other club leaders and ask them to join with you Approach other club leaders and ask them to join with you Announce to the club & seek Announce to the club & seek the buy-in of other members

11. PHS Resources District 7610 PHS web page: District 7610 PHS web page: http://www.rotary7610.org/2012PHS.html  PHS Brochure  Membership Declaration

12. Questions DGN-D Scott Mills District Paul Harris Society Chair Rotary Club of Great Falls smills@eblg.com 703.282.5725

13. Endowment Fund Formerly known as the Permanent Fund Formerly known as the Permanent Fund Principal never spent; only the earnings Principal never spent; only the earnings Outright Gifts (cash, securities, real estate, tangible personal property) Outright Gifts (cash, securities, real estate, tangible personal property) Life Income Agreements (annuities, trusts) Life Income Agreements (annuities, trusts) Bequests (specific, residual, contingent) Bequests (specific, residual, contingent)

14. Questions Steve Gresham District Endowment Fund Chair Rotary Club of Alexandria SGresham@nilesbolton.com

15. Administrative Tools Member Access—RI Website Member Access—RI Website Monthly Contribution Report (MCR) Monthly Contribution Report (MCR) Club Recognition Summary (CRS) Club Recognition Summary (CRS) EREY Eligibility Report EREY Eligibility Report Donor History Report Donor History Report

16. Administrative Tools Global Contribution Form (Form 123-EN) Global Contribution Form (Form 123-EN) Recognition Transfer Form (Form 102- EN) Recognition Transfer Form (Form 102- EN) Multiple Donor Form (Form 094-EN) Multiple Donor Form (Form 094-EN) Rotary Direct Form (Form 712-EN) Rotary Direct Form (Form 712-EN)

17. Administrative Tools Member Access—RI Website Member Access—RI Website Go to www.rotary.org and click on “Member Access” at top right Go to www.rotary.org and click on “Member Access” at top rightwww.rotary.org Enter your user name (e-mail address) and password (if you do not have one or forgot it, click the appropriate box and a password will be sent to your e- mail address within a few minutes) Enter your user name (e-mail address) and password (if you do not have one or forgot it, click the appropriate box and a password will be sent to your e- mail address within a few minutes) Click “Sign-in” Click “Sign-in”

18. Administrative Tools Monthly Contribution Report (MCR)

19. Administrative Tools Club Recognition Summary (CRS)

20. Administrative Tools EREY Eligibility Report

21. Administrative Tools Donor History Report In Member Access —”View Your Contribution History”, then “Individual Reports” In Member Access —”View Your Contribution History”, then “Individual Reports” Donor Overview Donor Overview Recognition (MD, BS, PHF, PHS Eligible, EREY, SM) Recognition (MD, BS, PHF, PHS Eligible, EREY, SM) Gifts (APF, Polio, Permanent Fund cash, Other Restricted, pie chart) Gifts (APF, Polio, Permanent Fund cash, Other Restricted, pie chart) Bequest Society, Benefactor Commitments Bequest Society, Benefactor Commitments Transaction Detail Transaction Detail Contributions/Transfers Contributions/Transfers

22. Administrative Tools Contribution Form (Form 123-EN)

23. Administrative Tools Recognition Transfer Form (Form 102-EN)

24. Administrative Tools Multiple Donor Form (Form 094-EN)

25. Administrative Tools Rotary Direct Form (Form 712-EN)

26. Individual Recognition (TRF) Paul Harris Fellow - $1,000+ Major Donor - $10,000+

27. Individual Recognition (TRF) Benefactor - $1,000+ Bequest Society - $10,000+

28. Individual Recognition (District) Triple Crown Paul Harris Society - $1,000+/year to APF Paul Harris Fellow Paul Harris Fellow RF Sustaining Member RF Sustaining Member Benefactor Benefactor

29. Recognition Points Purpose: Allow one person to give, but another to be recognized Purpose: Allow one person to give, but another to be recognized One point earned for each dollar given One point earned for each dollar given “Recognition Level”: Can be mixture of your dollars and another’s points to you “Recognition Level”: Can be mixture of your dollars and another’s points to you Shows in column 4 of your Club Recognition Summary (CRS) Shows in column 4 of your Club Recognition Summary (CRS) PHF multiple level based on this mixture PHF multiple level based on this mixture Only dollars count toward Major Donor status Only dollars count toward Major Donor status

30. Club Recognition 100% EREY Club 100% Sustaining Member Club 100% Paul Harris Fellow Club $100+ Club Per Capita $100+ Club Per Capita 100% Members Give Something to APF as of June 30 100% Members Give Something to APF as of June 30 $100+ Club Per Capita $100+ Club Per Capita 100% Members Give $100+ to 100% Members Give $100+ to APF as of June 30 100% Members are Paul Harris Fellows as of Any Given Date 100% Members are Paul Harris Fellows as of Any Given Date

31. Club Recognition Top 3 Per Capita Giving Clubs

32. Membership Impact “Start” number (July 1 membership) “Start” number (July 1 membership) Never changes during year Never changes during year Used to determine club’s per capita giving Used to determine club’s per capita giving “End” number (June 30 membership) “End” number (June 30 membership) TRF makes name-by-name check TRF makes name-by-name check Used to determine 100% EREY and 100% Sustaining Member clubs (see EREY Eligibility Report for club status) Used to determine 100% EREY and 100% Sustaining Member clubs (see EREY Eligibility Report for club status) Pitfalls abound! Keep donations current with new members Pitfalls abound! Keep donations current with new members

33. TRF Elements in 2013-14 RI Presidential Citation (do 4 activities from the list of 9 below; do 5 for the Citation with Distinction) (March 31 deadline) TRF Elements in 2013-14 RI Presidential Citation (do 4 activities from the list of 9 below; do 5 for the Citation with Distinction) (March 31 deadline) (required) Participate in a service project related to one of the Areas of Focus (required) Participate in a service project related to one of the Areas of Focus Submit Foundation goals to Rotary Club Central Submit Foundation goals to Rotary Club Central Support PolioPlus by a community fund raiser, OR by a public awareness campaign Support PolioPlus by a community fund raiser, OR by a public awareness campaign Be a 100% EREY club on March 31 Be a 100% EREY club on March 31 Club Recognition

34. TRF Elements in 2013-14 RI Presidential Citation (continued) (March 31 deadline) TRF Elements in 2013-14 RI Presidential Citation (continued) (March 31 deadline) Be a 100% Sustaining Member club on March 31 Be a 100% Sustaining Member club on March 31 Have at least one member contribute to the Endowment Fund Have at least one member contribute to the Endowment Fund Have at least 10% of members enroll in ROTARY DIRECT Have at least 10% of members enroll in ROTARY DIRECT Participate in a Global or Packaged Grant Participate in a Global or Packaged Grant Sponsor or support a Rotary Peace Fellow Sponsor or support a Rotary Peace Fellow Club Recognition

35. TRF Elements in 2013-14 Governor’s Citation (do 3 activities from the list of 4 below; do all 4 for the Citation with Distinction) (May 31 deadline) TRF Elements in 2013-14 Governor’s Citation (do 3 activities from the list of 4 below; do all 4 for the Citation with Distinction) (May 31 deadline) Achieve $200 per capita APF; all contribute Achieve $200 per capita APF; all contribute Contribute at least $2000 to PolioPlus Contribute at least $2000 to PolioPlus Contribute at least $500 to Rotary Peace Centers, OR at least one member attends Rotary Peace Center Conference Contribute at least $500 to Rotary Peace Centers, OR at least one member attends Rotary Peace Center Conference At least 10% of members attend District’s Rotary Foundation Seminar At least 10% of members attend District’s Rotary Foundation Seminar Club Recognition

36. TRF Programs Humanitarian Humanitarian District Grants (DG) District Grants (DG) Global Grants (GG) Global Grants (GG) PolioPlus PolioPlus Educational Educational Vocational Training Teams (VTT) Vocational Training Teams (VTT) Rotary Peace Fellowships Rotary Peace Fellowships Global/District Scholarships Global/District Scholarships

37. Areas of Focus Peace and Conflict Resolution/Prevention Disease Prevention and Treatment Disease Prevention and Treatment Water and Sanitation Water and Sanitation Maternal and Child Health Maternal and Child Health Basic Education and Literacy Basic Education and Literacy Economic and Community Development Economic and Community Development

38. TRF Programs District Grants Formerly known as District Simplified Grants Formerly known as District Simplified Grants 2012-13: 17 projects approved involving 35 clubs; typically $1000 per club 2012-13: 17 projects approved involving 35 clubs; typically $1000 per club Total DSG amount disbursed, $44,696 Total DSG amount disbursed, $44,696 Total club contributions, $9,300 Total club contributions, $9,300 Total other contributions, $15,520 Total other contributions, $15,520

39. District Grants District Grants fund smaller, short-term activities that address needs in both local community and communities worldwide. District Grants fund smaller, short-term activities that address needs in both local community and communities worldwide. To apply for a District Grant, submit your funding request directly to district (not TRF; see district website for details). To apply for a District Grant, submit your funding request directly to district (not TRF; see district website for details). Districts may use up to 50 % of their District Designated Funds to receive one “block” District Grant annually. Districts may use up to 50 % of their District Designated Funds to receive one “block” District Grant annually. TRF Programs

40. District Grants 2013-14: 25 projects submitted from 44 clubs; typically $2000 per club 2013-14: 25 projects submitted from 44 clubs; typically $2000 per club Total requested amount, $74,000 Total requested amount, $74,000 Only one application per club allowed Only one application per club allowed Clubs often partner to increase overall grant size Clubs often partner to increase overall grant size

41. Questions Joe Akkara District Grants Chair Rotary Club of Falls Church jaakkara@aol.com

42. TRF Programs Global Grants Formerly known as Matching Grants Formerly known as Matching Grants Foundation matches club (0.5 to 1) and/or district (1 to 1) funds for project Foundation matches club (0.5 to 1) and/or district (1 to 1) funds for project Requires international partner (host club) Requires international partner (host club) 2012-13: 13 projects approved or pending; window closed March 31 2012-13: 13 projects approved or pending; window closed March 31 2013-14: grant sizes increase; budgets must exceed $30,000 2013-14: grant sizes increase; budgets must exceed $30,000

43. Determine if your project meets one of the six Areas of Focus Determine if your project meets one of the six Areas of Focus Locate, contact, and confirm a quality international Rotary club (host club) Locate, contact, and confirm a quality international Rotary club (host club) Establish funding procedures (breakdown of how grant will be paid for); talk to international district AND club to determine their ability to contribute (host district DDF?) Establish funding procedures (breakdown of how grant will be paid for); talk to international district AND club to determine their ability to contribute (host district DDF?) Establish multiple points of contact within the responsible host club for redundancy Establish multiple points of contact within the responsible host club for redundancy Action Items for Global Grants

44. Keep Rotary International and District informed Keep Rotary International and District informed Keep reports up to date Keep reports up to date Keep lines of communication between all parties open Keep lines of communication between all parties open Due Diligence – may require traveling to project sites Due Diligence – may require traveling to project sites Review NGO or third party work and credibility if they are participants Review NGO or third party work and credibility if they are participants Due Diligence for Global Grants

45. Questions Andrew Wade Global Grants Chair Rotary Club of Dulles International Airport andrewdwade@gmail.com

46. TRF Programs PolioPlus Gates grant match complete, but eradication isn’t finished Gates grant match complete, but eradication isn’t finished “We’re this close!” “We’re this close!” Still endemic in three countries: Pakistan, Afghanistan, Nigeria Still endemic in three countries: Pakistan, Afghanistan, Nigeria India polio-free! India polio-free! Clubs still have polio goal to finish job Clubs still have polio goal to finish job

47. Finish the Fight PolioPlus Contributions: Support distribution of vaccine and community awareness of immunization benefits. PolioPlus Contributions: Support distribution of vaccine and community awareness of immunization benefits. The Problem: The Problem: In past years, clubs were inspired to contribute to the PolioPlus campaign. In past years, clubs were inspired to contribute to the PolioPlus campaign. Incoming club presidents concerned that members won’t contribute at same levels. Incoming club presidents concerned that members won’t contribute at same levels. How can clubs build on 2012-13 momentum to encourage contributions next year? How can clubs build on 2012-13 momentum to encourage contributions next year?

50. Wild Poliovirus Cases Wild Poliovirus Cases Total cases Year-to-date 2013 Year-to-date 2012 Total in 2012 Globally2753223 Endemic countries 2650217 Non-endemic countries 136

52. Polio This Week In Pakistan, last wild poliovirus type 3 (WPV3) case in Asia occurred April 18, 2012. In Pakistan, last wild poliovirus type 3 (WPV3) case in Asia occurred April 18, 2012. In Somalia, the first case (WPV1) of polio since 2007 was reported April 18, 2013. Team there now doing genetic testing to find origin; will also hold 3 NIDs vaccinating over 350,000 children under the age of 5. In Somalia, the first case (WPV1) of polio since 2007 was reported April 18, 2013. Team there now doing genetic testing to find origin; will also hold 3 NIDs vaccinating over 350,000 children under the age of 5. Globally, WPV3 transmission is at lowest level ever recorded. Over past six months, only one case due to this strain was reported worldwide (in Nigeria). Globally, WPV3 transmission is at lowest level ever recorded. Over past six months, only one case due to this strain was reported worldwide (in Nigeria).

53. Polio This Week Global Vaccine Summit was held April 24-25, 2013 in Abu Dhabi, hosted by Abu Dhabi Crown Prince, Bill Gates, and the UN General- Secretary. Global Vaccine Summit was held April 24-25, 2013 in Abu Dhabi, hosted by Abu Dhabi Crown Prince, Bill Gates, and the UN General- Secretary. Summit endorsed critical role that vaccines and immunization play in saving lives and protecting children from preventable diseases such as polio. Summit endorsed critical role that vaccines and immunization play in saving lives and protecting children from preventable diseases such as polio. Leaders pledged $4 Billion of the $5.5 Billion needed! Leaders pledged $4 Billion of the $5.5 Billion needed!

54. Questions Colleen Bonadonna District PolioPlus Chair Rotary Club of West Point cblens@cox.net

55. TRF Programs Vocational Training Teams  Formerly Group Study Exchange (GSE)  2012-13: GSE with Australia D9465  2013-14: Entirely open; could be:  One-way “GSE look-alike” comes here  One-way VTT goes in connection with grant  Significantly increased flexibility  No age restrictions  Rotarian leader plus Rotarian/non-Rotarian mix of members  Flexible duration

56. TRF Programs Vocational Training Teams  Tied to Area of Focus  Thrust: More vocational training, less sightseeing and social; oriented to specific mission  Find own partner if want exchange  Worked as grant; budget determines type  Over $30,000: Global Grant  Under $30,000: District Grant

57. Questions PDG Andy Turner District VTT Co-Chair Rotary Club of Mount Vernon aturner33@verizon.net Michelle Peters District VTT Co-Chair Rotary Club of Bailey’s Crossroads meeshyp419@gmail.com

58. TRF Programs Rotary Peace Fellowships International Studies in Peace and Conflict Resolution International Studies in Peace and Conflict Resolution Master’s degree program Master’s degree program 50 fellows selected per year 50 fellows selected per year Study at one of five Rotary Peace Centers (USA, England, Japan, Australia, Sweden) Study at one of five Rotary Peace Centers (USA, England, Japan, Australia, Sweden) Professional development certificate Professional development certificate 3 months intensive study - Thailand 3 months intensive study - Thailand 2 cohorts of 25 fellows each per year 2 cohorts of 25 fellows each per year

59. TRF Programs Rotary Peace Fellowships 2013-2014 Calendar - Tentative Applications for programs starting in 2015-16 Applications for programs starting in 2015-16 May 4, 2014 – Applications to sponsor clubs May 4, 2014 – Applications to sponsor clubs May 18, 2014 – Applications to District chair May 18, 2014 – Applications to District chair With club endorsement With club endorsement June 2014 – District applicant interviews June 2014 – District applicant interviews District forwards nominations to TRF by July 1 District forwards nominations to TRF by July 1 Nov-Dec 2014 – TRF notifies candidates of results Nov-Dec 2014 – TRF notifies candidates of results

60. TRF Programs Rotary Peace Fellowships Resources and Contacts District Chair, Rotary Peace Fellows Program Lester Schoene lesterp@verizon.net 703.628.8346lesterp@verizon.net Rotary Website www.Rotary.org Rotary Peace Centers www.Rotary.orgRotary Peace Centers Rotary Peace Fellowships Brochure (084-EN) http://www.rotary.org/RIdocuments/en_pdf/084en.pdf Rotary Centers for International Studies Alumni Brochure (092-EN) http://www.rotary.org/RIdocuments/en_pdf/092en.pdf http://www.rotary.org/RIdocuments/en_pdf/092en.pdf Rotary World Peace Fellowship Application (083-EN) Program Guide for Rotarians (085-EN) http://www.rotary.org/RIdocuments/en_pdf/085en.pdf

61. Questions Lester Schoene District Rotary Peace Fellowships Chair Rotary Club of Annandale lesterp@verizon.net

62. TRF Programs Scholarships—Key Points Offer more options than before Offer more options than before Are an integral part of the grant process Are an integral part of the grant process Global Grant Global Grant District Grant District Grant Use an online application process Use an online application process

63. Global scholarships are intended to provide sustainable, high impact outcomes in one of Rotary’s six Areas of Focus Global grant scholars are individuals who are pursuing a career in one of these areas Global Grant Scholarships

64. Graduate level Graduate level One to four years One to four years Must be related to a TRF Area of Focus Must be related to a TRF Area of Focus Must study abroad Must study abroad Must be accepted for admission Must be accepted for admission Must pass TRF approved language test Must pass TRF approved language test International Sponsor (Club or District) International Sponsor (Club or District) Host Sponsor (Club or District) Host Sponsor (Club or District) Global Grant Scholarships

65. Global Grant Scholarships “New” Responsibilities Develop criteria & process for selection Develop criteria & process for selection www.rotary7610.org/2013ScholarGrants.html www.rotary7610.org/2013ScholarGrants.html www.rotary7610.org/2013ScholarGrants.html Develop publicity campaign Develop publicity campaign Select scholar(s) Select scholar(s) Contact Host District TRF Chair Contact Host District TRF Chair Describe scholarship details Describe scholarship details Introduce scholar(s) Introduce scholar(s) Request designation of host Rotarian Request designation of host Rotarian Apply to Foundation for Grant Apply to Foundation for Grant Develop a budget with scholar(s) Develop a budget with scholar(s)

66. Global Grant Scholarships Funding DDF funds half ($15k) * DDF funds half ($15k) * TRF World Fund provides half ($15k) TRF World Fund provides half ($15k)OR Club(s) provides cash ($20k) Club(s) provides cash ($20k) TRF WF provides 50% match ($10k) TRF WF provides 50% match ($10k) Develop budget(s) with scholar(s) Develop budget(s) with scholar(s) *From year approved

67. Global Grant Schedule Procedural StepDate Clubs submit application to District Scholarship Chair.15 September 2013 District interviews all Global Scholarship applicants.2 November 2013 Obtain partner district(s) in the country(ies) of study.NLT 15 November 2013 Prepare online application w/ host district & applicant.3 Nov 2013 to 15 Jan 2014 Submit online application for TRF approval.15 January 2014 Scholar(s) attend Rotary Zone 33 Orientation.Mid-January 2014 Scholar(s) obtain required travel documents (visa(s), etc.) NLT 1 May 2014 Arrange for transportation to country(ies) of studyNLT 15 June 2014

68. District Grant Scholarships No restrictions on No restrictions on Level (university or graduate) Level (university or graduate) Length of study Length of study Area of study Area of study Location of study Location of study District determines District determines Criteria for award Criteria for award Selection process Selection process Amount of award (≤ $15k) Amount of award (≤ $15k) How to publicize availability How to publicize availability

69. Questions Joe Luquire District Scholarship Chair Rotary Club of Bailey’s Crossroads jwluquire@earthlink.net

70. Grant Stewardship Stewardship is the responsible management and oversight of grant funds, including: Stewardship is the responsible management and oversight of grant funds, including: Rotarian supervision Rotarian supervision Financial records review Financial records review Oversight of funds Oversight of funds Reporting irregularities Reporting irregularities Timely submission of reports Timely submission of reports

71. Qualification Requirements Requirements Attend a grant management seminar Attend a grant management seminar Submit signed club MOU Submit signed club MOU Maintaining Qualification Maintaining Qualification Follow terms of club MOU Follow terms of club MOU Appoint club member/committee to manage club qualification Appoint club member/committee to manage club qualification Fully implement stewardship practices to prevent misuse of funds Fully implement stewardship practices to prevent misuse of funds

72. Financial Management Plan Bank account for funds Bank account for funds Distributing funds Distributing funds Use checks/bank cards to track funds Use checks/bank cards to track funds Detailed ledger Detailed ledger Include local laws Include local laws

73. Document Retention Provide access Provide access Retain for a minimum of five years Retain for a minimum of five years Make copies Make copies

74. Conflict of Interest Exists when a Rotarian benefits financially or personally from a grant Exists when a Rotarian benefits financially or personally from a grant Benefit can be direct (the Rotarian benefits) or indirect (an associate of the Rotarian benefits) Benefit can be direct (the Rotarian benefits) or indirect (an associate of the Rotarian benefits)

75. Questions PDG Travis White Foundation Stewardship Chair Rotary Club of Burke traviswhite@cox.net

76. TRF Calendar May 12, 2013Peace Fellow Applications May 12, 2013Peace Fellow Applications June 11, 2013Peace Fellow Interviews June 11, 2013Peace Fellow Interviews June 15, 2013Final District Grant Applications June 15, 2013Final District Grant Applications July 1, 2013Global Grant Window Opens July 1, 2013Global Grant Window Opens September 15, 2013Global Scholar Applications September 15, 2013Global Scholar Applications September 28, 2013District Foundation Seminar September 28, 2013District Foundation Seminar November 2, 2013Global Scholar Interviews November 2, 2013Global Scholar Interviews November 23, 2013District Foundation Banquet November 23, 2013District Foundation Banquet January 1, 2014District Grant Progress Reports January 1, 2014District Grant Progress Reports March 31, 2014District Grant Applications March 31, 2014District Grant Applications May 1, 2014District Grant Final Reports May 1, 2014District Grant Final Reports

77. PDG Chuck Davidson District Rotary Foundation Chair Rotary Club of Springfield chuck.nita@cox.net