1. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary FORMATTING CHARACTERS AND PARAGRAPHS Microsoft Word 2007 – Level 1 Chapter 2

2. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-2 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Performance Objectives Change the font and font effects Apply styles and themes Change paragraph alignment Indent paragraphs Change spacing before & after paragraphs Use Format Painter Use the Mini Toolbar buttons Change line spacing Reveal & compare formatting

3. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-3 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Change Fonts & Font Effects Bold Italics Underline Remove character formatting by selecting the text and then pressing Ctrl + spacebar. Font Font Size Grow/Shrink Font Clear Formatting Subscript Strikethrough Superscript Change Case Text Highlight Color Font Color

4. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-4 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Changing Fonts typeface type size typestyle Why? –change the mood –enhance visual appeal –increase readability Each font consists of three elements:

5. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-5 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Choosing a Typeface Monospaced Allots same amount of horizontal space for each character Rarely used in professional publications Proportional Allows a varying amount of horizontal space for each character Different typefaces take up different amounts of space A typeface is a set of characters with common design and shape (also called font)

6. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-6 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Proportional Font Categories Serif Small stroke at the edge of a character Moves the reader’s eye across the page Good for text-intensive documents Sans Serif No stroke sans = French for "without" Good for headlines and advertisements

7. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-7 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Choosing a Type Size 20 pt 60 pt A higher number = larger character measured vertically in units called points 1 pt = 1/72"

8. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-8 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Choosing a Typestyle regular bold italic bold italic variations of the basic typeface design

9. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-9 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary The Mini Toolbar Bold Italics Displayed when text is selected for quick access Font Font Size Grow/Shrink Font Style Highlighter Color Alignment Font color Indent/ Unindent Bullet Format Painter

10. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-10 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Opening the Font Dialog Box Click here or Ctrl+D To open this

11. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-11 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Using the Font Dialog Box Font Tab select a typeface select a typestyle use scroll bar select a type size or key in a measurement changes appear in Preview window

12. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-12 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Changing Font Color select color from palette click down-pointing arrow OR select color from palette

13. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-13 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Underlining Text scroll bar for more styles select color from palette select style from palette click down- pointing arrow

14. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-14 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Font Effects - Examples Display hidden text by clicking Show/Hide button

15. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-15 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Adjust Character Spacing spacing adjustment between certain character combinations Font Dialog box

16. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-16 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Apply Quick Styles

17. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-17 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Apply a Theme Select text, then click Page Layout tab click Themes button or pick Colors or Fonts or Effects click a Theme

18. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-18 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Changing Paragraph Alignment To Align TextButtonShortcut Command Left MarginCtrl + L Between MarginsCtrl + E Right MarginCtrl + R Left & Right MarginsCtrl + J Buttons and Commands Return paragraph formatting to normal by pressing Ctrl + Q.

19. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-19 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Changing Paragraph Alignment…/2 using the Paragraph dialog box Paragraph click down-pointing arrow click desired alignment

20. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-20 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Indenting Paragraphs First line of paragraph –Press Tab –Paragraph dialog box, click First line in Special option box, click OK –Drag first line indent marker on Ruler –Click Alignment button on Ruler until First Line Indent button displays, click on Ruler Text from left margin –Click Increase/Decrease Indent button –Ctrl + M / Ctrl + Shift + M –Paragraph dialog box, type value in Left text box, click OK –Drag left indent marker on Ruler

21. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-21 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Indenting Paragraphs…/2 Text from left and right margins –Paragraph dialog box, type value in Left and Right text boxes, click OK –Drag left and right indent markers All lines of text except the first (called a hanging indent) –Ctrl + T –Paragraph dialog box, click Hanging in the Special option box, click OK –Click Alignment button on Ruler until Hanging Indent button displays, click on Ruler

22. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-22 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Ruler and Indent Markers Alignment Button First Line Indent Hanging Indent Left Indent Right Indent

23. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-23 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Indent Examples First Line Indent: ½ inch Left Margin Indent: ½ inch Hanging Indent: ½ inch

24. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-24 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Spacing Before and After Paragraphs Before Paragraph After Paragraph

25. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-25 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Repeating the Last Action Apply desired formatting, move to next location where formatting is to be applied and… OR press Ctrl + Y press F4

26. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-26 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Formatting with Format Painter 1. Highlight text with desired formatting 3. Select text to which you want the character formatting applied *Double-click the Format Painter button if you want to apply in more than one location 2. Click Format Painter*

27. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-27 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Using keyboard Ctrl + 1 → Single Spacing Ctrl + 2 → Double Spacing Ctrl + 5 → 1.5 Line Spacing Using Line Spacing drop-down list Using Paragraph dialog box Changing Line Spacing

28. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-28 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Revealing Formatting Reveal Formatting Task Pane Shift+F1

29. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-29 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you turn on bold? Bold – Ctrl + B …OR

30. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-30 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you turn on italics? Italics – Ctrl + I …OR Click

31. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-31 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you turn on underlining? Underline – Ctrl + U …OR Click

32. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-32 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you remove character formatting? Remove all formatting by selecting the text and then pressing Ctrl + spacebar.

33. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-33 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you display the Font dialog box? Ctrl+D or click

34. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-34 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you align text at the left margin? Ctrl + L OR

35. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-35 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you align text between margins? Ctrl + E OR

36. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-36 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you align text at the right margin? Ctrl + R OR

37. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-37 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you align text at the left and right margins? Ctrl + J OR

38. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-38 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you return paragraph formatting to normal? Return paragraph formatting to normal by pressing Ctrl + Q

39. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-39 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you display the Paragraph dialog box? Format, Paragraph

40. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-40 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you change to single spacing? OR Ctrl + 1 using Line Spacing button drop-down list

41. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-41 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you change to double spacing? OR Ctrl + 2 using Line Spacing button drop-down list

42. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-42 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you change to 1.5 line spacing? OR Ctrl + 5 using Line Spacing button drop-down list

43. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-43 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you turn on the Format Painter? Click or double-click Format Painter

44. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-44 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary How do you display the Reveal Formatting task pane? Shift + F1

45. Copyright 2007 Paradigm Publishing Inc. WORD 2007 Chapter 2 BACKNEXTEND 2-45 LINKS TO OBJECTIVES Fonts and Font Effects Fonts and Font Effects Mini Toolbar Apply a Style Apply a Theme Paragraph Alignment Paragraph Alignment Indent/Unindent Paragraph Spacing Format Painter Line Spacing Revealing Formatting Revealing Formatting Features Summary Coming Next CUSTOMIZING PARAGRAPHS Chapter 3