1. Oh, The Things You Can Think! How to Really See Your Assessment Data CS-150 (Strand 5) Monday, December 9, 2013 3:00 – 4:00 p.m. Robin Logan & Dr. Glenn James University of the Incarnate Word, San Antonio TX

2. Today 1.Identify some strategies for data setup 2.Build interactive tables in MS Excel 3.Demo interactive graphics in Tableau BIG Idea: we’ll share our process for visualizing data for diverse users

3. After our session, you should be able to... 1.Recognize and use basic file structures that make your data analysis easier. 2.Build MS Excel filters and pivot tables. 3.Use interactive graphics in Tableau Software worksheets and dashboards. 4.Advise colleagues on steps to use interactive tools to visualize your data.

4. What we all have… A lot of data from varying sources Diverse business processes Constant requests for our time and our data Both internally and externally An unyielding demand for current, accurate and complete information AND… constantly changing questions

5. What we all need… Analysis of university data Federal, state and internal reporting Consistent answers Clean data Reliable and documented definitions Systematic and nimble reporting processes Conversations with consumers of information

6. What most of us actually have… Limited staff and time Limited funding Decent computer skills Support for improving our processes A rough idea where we want to go

7. For Today’s Attendees... Can you author your own queries from your university data? Do you have access to directly query your university data? Can you build a pivot table in MS Excel? Have you worked with Tableau Software?

8. Let’s Start Something! 1.Census Data 2.Survey Data 3.Degrees Conferred Data

9. Census Enrollment Data Characteristics: Snapshot from the 12 th class day One line per student Variety of demographic-style elements about each student

11. Let’s Start Something! 1.Census Data 2.Survey Data 3.Degrees Conferred Data

12. Additional Resources from the Tableau Knowledge Base Preparing your MSExcel data: http://kb.tableausoftware.com/articles/knowledgebase/preparing-excel-files-analysis Installing the Tableau Add-In for data reshaping: http://kb.tableausoftware.com/articles/knowledgebase/addin-reshaping-data-excel

13. Survey Data Characteristics: Content only from those surveyed One line per student Some blank entries Survey responses can be grouped and displayed different ways

14. Let’s Start Something! 1.Census Data 2.Survey Data 3.Degrees Conferred Data

15. Degrees Conferred Data Characteristics: From the student degree table in BANNER One line per student Variety of demographic-style elements about each student

17. MS Excel and Tableau MS Excel: Delivery and Security.xslx file on Intranet Sharepoint Sustainable reporting Cost Tableau Software: Delivery and Security.twbx files on intranet Public and Digital Server Cost

18. Report Examples Daily Enrollment Report *The reports refresh each morning at 7 am.

21. Report Examples Census *The reports are ready for proofing the afternoon of the Census pull.

24. Report Examples Course Schedules

26. Report Examples Funnel of New-Student Applications

28. Report Examples Retention *Your data should tell a story… easily.

30. Report Examples NSSE

32. Report Examples Degrees Conferred

34. Report Examples Peer Reviews *From IPEDS Data

36. What is great about both tools Interactivity with data can be built for end user Can be used to improve data quality Smart setup and time spent on the front end = gain of precious time

37. Other Considerations: Where’s the Data? Variety of connection options available when developing reports, so consider: Size and source of data Scope Speed of connection to data Scripting Sustainability Security (protection of contents) Use

38. Other Considerations: Where’s the Report Going? Change in approach to data Initial users, both to develop and to consume Delivery of information Purpose of report Need for interactivity Home location of raw data Security (who gets permission to use report) Storage of reports / access locations

39. Of course, it doesn’t hurt to have a celebrity endorsement... Garrison Keillor of The Prairie Home Companion

40. Contact Us Dr. Glenn James Associate Provost and Director of Assessment University of the Incarnate Word gjames@uiwtx.edu Robin Logan Director of Institutional Research University of the Incarnate Word rlogan@uiwtx.edu