1. Incorporating Data into a Needs Assessment Tennessee Department of Mental Health and Substance Abuse Services Office of Planning Office of Research

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3. Introduction In developing and prioritizing the needs your region will focus on, some questions to consider are: o What do Tennesseans need? o How is that different than what we see now? o What is causing or contributing to the current issues, concerns, or gaps? o What is needed to change current conditions? o What are we willing and/or able to do to ensure we make a difference? 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 3

4. How can data be used in a needs assessment? Identify supports and services needed in a region or community Improve decision-making Identify needs that were not clear before we looked at the data 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 4

5. 1. What is the need? What is the primary source or origin of the need? o Who: The characteristics of those experiencing the need (e.g. age, gender, race or ethnic group) o What is contributing to the need: Services, changes in law, changes in policy, changes in programming o Where is the need: Any location in the region where the need seems more concentrated o Why: Risk factors that contribute to the need 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 5

6. Finding and using data to establish the need Once need is identified, what data do we need to make a good decision? o What data would show a good outcome or result? o How do our data compare with last year? o How do our data compare with national/regional norms? Example questions: o What does the population in our region look like? o What do we know about the services that are available now? 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 6

7. What is data? Data is a collection of facts such as o Numbers (# of people …) o Words (focus group comments, interviews) o Measurements (average length of stay) o Observations (monitoring visit, treatment delivery, customer service) o Descriptions (consumer experience of services received) 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 7

8. Where can we find data? TDMHSAS Office of Research website o TN Regional and County Data Books United States data sources o Department of Housing and Urban Development (HUD) o Substance Abuse and Mental Health Services Administration (SAMHSA) o Substance Abuse and Mental Health Data Archive (SAMHDA) o Census Bureau Tennessee data sources o Tennessee Department of Health o Tennessee Bureau of Investigation o Tennessee Department of Corrections 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 8

9. 2. Is the need adequately addressed in the Three-year Plan? Look at the 2014 Three-year Plan Strategies and Outcomes on the Office of Planning website TDMHSAS Office of Planning website o 2014 Three-year Plan Strategies and Outcomes 2014 Three-year Plan Strategies and Outcomes Example: Housing o Objective 5.2: TDMHSAS increases access to resiliency and recovery oriented services that include peer support, family support, employment and housing Strategy 5.2.2: In FY14, DMHS, through the CHI, will assist local communities create new or improved units of affordable, appropriate and integrated permanent housing options along a continuum from 24/7 supportive living facilities through home ownership, to be reported in August 2014. o 500 new or improved units will be created 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 9

10. 3. What is the desired outcome? The result is different from the need o Result is broad : Stable housing for adults with SMI o Need is specific : Housing options for Tennesseans in our region What results do we want? o How can we improve the quality of life for people with mental illness and substance abuse issues? Examples of outcomes: o Stable housing for adults with SMI o Decrease the number of homeless people with SMI o Reduce the number of people placed in state psychiatric hospitals 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 10

11. 4. What steps can the community and/or Regional Council take to achieve the desired outcome? Invite TDMHSAS staff to talk about issues; programs Invite local experts to come talk about the issue Set up a task force to look at specific problems in the region Form agency partnerships to address a regional need 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 11

12. 5. How can TDMHSAS assist the region to achieve the desired outcome? Discuss: Department priorities Shift funding within or between programs 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 12

13. 6. Will the action required of TDMHSAS require additional funding? Describe the type of funding that will be required o Startup costs (match dollars from organizations, adequate infrastructure, etc.) o Program operation Source o Where will the funding come from? Federal State Private grants Is this proposal revenue neutral? What will be the impact on the state budget? 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 13

14. 7. If no additional funding is available, how might a desirable outcome be achieved? TDMHSAS could: o Provide information sessions o Investigate expansion of programs o Look for federal grants to expand programming o Analyze existing data to pinpoint needs across the state Councils could: o Develop partnerships to address needs o Use existing resources to leverage dollars from the community o Look for federal grants to expand programming 2/14/2014 TDMHSAS Division of Planning, Research & Forensics 14