1. GREEN & WHITE ASSOCIATION FOUNDED IN 1935

2. THE GREEN & WHITE’S PURPOSE  1) ‘THE GREEN & WHITE ASSOCIATION HAS BEEN ESTABLISHED FOR THE PURPOSE OF PROMOTING, SUPPORTING, AND IMPROVING ALL SPORTS PROGRAMS AT LONG BRANCH HIGH SCHOOL’  2) ‘THE OBJECTIVE OF THIS ASSOCIATION IS TO IMPROVE COMMUNITY RELATIONS WITH ALL SPORTS TEAMS AT LONG BRANCH HIGH SCHOOL’  3) ‘ALL BUSINESS CONDUCTED BY THE ASSOCIATION SHALL BE BY VOTE OF THE MAJORITY OF THE VOTING MEMBERS’ WHO ARE PRESENT AT THE MEETING.  A. THE EXECUTIVE COMMITTEE IS TO AVOID PREFERENCES TO INDIVIDUAL SPORT PROGRAMS OR INDIVIDUALS

3. THE GREEN & WHITE ASSOCIATION 1)GREEN & WHITE ASSOCIATION BOARD PRESIDENCY  A. ELECTED OFFICERS—PRESIDENT  B. APPOINTED OFFICERS—VICE PRESIDENT/SECRETARY/TREASURER  C. INDIVIDUAL PROGRAMS EACH HAVE A GREEN & WHITE PARENT WHO THE EXECUTIVE COMMITTEE WORKS THROUGH

4. MEETINGS 1.HELD BI-MONTHLY FROM AUGUST-MAY  A. G&W PRESIDENT IS RESPONSIBLE FOR AGENDA  B. ATHLETIC ADMINISTRATOR BRINGS PROGRAM REQUESTS TO THE MEETING—(COACHES/ADVISORS CAN’T CONTACT GREEN & WHITE MEMBERS WITH REQUESTS) SCHOOL ADMINISTRATION DETERMINES IF REQUESTS WILL BE TAKEN TO THE MEETING  C. REQUESTS ARE APPROVED BY MAJORITY VOTE ADMINISTRATION MUST BE INVOLVED IN VOTE IMMEDIATE REQUESTS THAT CAN’T WAIT UNTIL THE NEXT MEETING ARE DONE BY PHONE/E-MAIL AND THEY ARE TO BE FACILITATED BY SCHOOL ADMINISTRATION  D. THE AUGUST MEETING AGENDA INCLUDES A REVIEW OF PURPOSE OF THE ASSOCIATION

5. FUNDING/ACCOUNT BALANCE 1) WITH SOME REQUESTS THE ASSOCIATION MAY FUND A PORTION OR REQUESTS. HELPS ASSESS NEEDS/WANTS 2) THE ASSOCIATION DOESN’T PROVIDE FUNDS FOR UNIFORMS 3) REQUEST RECORD IS KEPT SO THAT THE SAME PROGRAMS AREN’T ALWAYS SUBMITTING REQUESTS 4) TREASURER PROVIDES DETAILED BREAKDOWN AND REQUESTS AND DISCUSSES ACCOUNT BALANCE AT MONTHLY MEETING GOAL (BUT NOT LIMITED) TO MAINTAIN AN END OF YEAR ACCOUNT BALANCE OF $10,000

6. FISCAL RESPONSIBILITY  1) PURCHASING REQUIRES A “PRIOR-APPROVED” PURCHASE ORDER WITH 2 SIGNATURES ONE OF WHICH MUST BE A SCHOOL ADMINISTRATOR SIGNATURE  2) GREEN & WHITE MEMBERS MUST AVOID CONFLICT OF INTEREST IN SIGNING PO’S

7. EXAMPLES OF CONTRIBUTIONS  PORTION OF THE VARSITY LOCKER  CHAMPIONSHIP FLAGS  SCORE BOARDS  COACHES PROFESSIONAL DEVELOPMENT  8 MAN FOOTBALL SLED  SENIOR BANQUET  FEEDING TEAMS  2 SCHOLARSHIPS EA. YEAR

8. BENEFITS  CONTINUITY  SCHOOL WIDE SUPPORT  COMMUNITY SUPPORT  EASIER TO AVOID PERSONAL AGENDAS/EXCESS MONEY TO SPECIFIC PROGRAMS  INCREASED NUMBER OF INDIVIDUALS TO HELP  COMMITTEE PEOPLE CONTACT BUSINESS COMMUNITY INSTEAD OF STUDENTS  G & W DOESN’T DIMINISH OR HARM INDIVIDUAL PROGRAMS FUNDRAISING EFFORTS  INTERNAL CONTROLS

9. COORDINATION 1)SCHEDULE GROUPS TO WORK CONCESSIONS ORDER AND STOCK CONCESSIONS 2)GOALS/PROJECTs 3) HELP AS NEEDED WITH FEEDING TEAMS, ETC.

10. COMMITTEE MEMBERS  Concessions Committee Chair:  Scholarship Committee Chair  Public Relations Committee Chair  Banquet Committee Chair

11. FUNDRAISING ACTIVITY EXAMPLES Bricks Rebate Cards 50/50 Raffle Membership Dues Quarter Auction Santa Breakfast Special/New ProjectS

12. FUNDING SOURCES 1) MEMBERSHIPS 2) BUSINESS AVERTISEMENTS IN THE FALL SPORT PROGRAMS 3) CONCESSIONS A. EACH TEAM THAT WORKS A GAME/EVENT WILL BE GIVEN A DONATION 4) OTHER A. GOLF TOURNAMENTS, AUCTION, RAFFLES, TAILGATE PARTIES, ETC.

13. REQUESTING MONEY  FORM TO FILL OUT TO SUBMIT AT A MEETING WITH PRESENTATION  MUST WORK CONCESSIONS DURING YEAR OF DIFFERENT EVENTS  STUDENTS AND ADULT (ADVISOR OR PARENTS)  MEMBERS ON THE BOARD WILL VOTE ON A DONATION AMOUNT TO THE TEAM

14. BUSINESS CONTACTING  1) SCHOOL SENDS ONE-TIME BUSINESS DONATION LETTER IN AUGUST (PER DISTRICT FUNDRAISING POLICY)  2) SCHOOL SENDS ONE-TIME PARENT DONATION LETTER IN AUGUST (PER DISTRICT FUNDRAISING POLICY)  3) THE ASSOCIATION ISN’T BOUND BY DISTRICT POLICY AND CAN CONTACT BUSINESS COMMUNITY AS OFTEN AS NEEDED

15. RELATIONSHIP BUILDING  Coaches and advisors get to know parents  Keeps coaches involved with all the activities on campus  More Parents involved. Usually same group of parents do everything  Increasing communication from school to home  From Administration standpoint:  Make important  Keep continuous contact  Answer emails immediately from group  Show up to events so they know you value them and support

16. TIPS  If a parent is in a position that isn’t working due to personalities, make change immediately. Some parents might not volunteer because of personalities.  Ensure contact person between school and Board is people friendly, open and will make this group a priority for their needs as well as has great communication skills and who will listen to their needs and make things happen. Someone who will remove barriers for group.

17. CONTACT INFORMATION  Jason M. Corley, CAA  Athletic Administrator  Long Branch Public School District  404 Indiana Avenue  Long Branch NJ 07740  732.229.7300 x41810  jmcorley@longbranch.k12.nj.us