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SAADO Auditorium 27-30 January 2014 CY 2014 First Command Conference Maria Gracia M. Pulido Tan Chairperson.

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Presentation on theme: "SAADO Auditorium 27-30 January 2014 CY 2014 First Command Conference Maria Gracia M. Pulido Tan Chairperson."— Presentation transcript:

1 SAADO Auditorium January 2014 CY 2014 First Command Conference Maria Gracia M. Pulido Tan Chairperson

2 Three-Year Strategic Plan ( ) OVERRIDING GOAL To faithfully, effectively, and efficiently discharge our constitutional mandates (MISSION) and thereby become the institution we want and ought to be (VISION)

3 THRUSTS THRUSTS Three-Year Strategic Plan ( )

4 CY 2014 First Command Conference – January 2014 FAITHFULNESS TO DUTY AND RESOLUTENESS IN PERFORMING IT “Standing Our Ground” Integrity as Individuals and Institution Credibility and Trustworthiness of our work Freedom from Political Influence and Pressure

5 CY 2014 First Command Conference – January 2014 OPTIMIZING PRODUCTIVITY AND TEAMWORK “One COA, One Country” Corporate Structures Operational and Management Tools Facilities Approaches Plans and Strategies Information and Feedback Systems Economy and Cost Effectiveness

6 CY 2014 First Command Conference – January 2014 BUILDING CAPACITY AND WORLD CLASS PROFESSIONALS “Excellence” Training and Continuing Professional Development Performance Evaluation Decorum and Client Relations

7 CY 2014 First Command Conference – January 2014 ENGAGING WITH EXTERNAL STAKEHOLDERS “Integration” Inter-Agency Coordination and Mutual Assistance Opportunities for Continuing Professional and Institutional Development

8 CY 2014 First Command Conference – January 2014 A. Instilling Integrity as a way of life in COA Project/ Policy/ StrategyStatusActivityOIC Recruitment & Promotion Merit-based and open application No relatives within 3d degree, exc. Coterm and confidential positions or waived by CP 6 months’ probationary status Forced Ranking Revised Performance Evaluation ✔ Ongoing Consolidate guidelines and include in Employee Manual ACs Cuenco and Tolentino Employee Rules & Discipline Code of Ethical Conduct Employee Manual Strict and Consistent Enforcement of Rules ✔ Revise Code and Manual accordingly AC Cuenco

9 A. Instilling Integrity as a way of life in COA Project/ Policy/ StrategyStatusActivityOIC Rewards & Incentive: Expansion of the PRAISE System to Regions and Cluster Increase in Employee Benefits (rice, EEA, travel) Medical/ Dental services in regions Standardization of CFAG benefits (Basic Commodity Assistance) Rationalization of Performance Evaluation for PBB Ongoing ✔ Institutionalize reforms made for sustainabilityACs Cuenco and Perez Values Training & Reorientation: Adoption of new COA Core Values “Finding and Living the Core Values,” LTP “Must” Course Personal and Family Growth Workshops ✔✔✔✔ Develop and/or Outsource Workshops on Personal Financial Responsibility, Life/ Career Balance, Enriching Family Life, etc. AC Tolentino

10 A. Instilling Integrity as a way of life in COA Project/ Policy/ StrategyStatusActivityOIC Reassignments and Deployment Regular and Periodic Rotation Competitive International Audit Placement ✔✔✔✔ Finalize Revised Guidelines on FAO/ WHO and FBGA selection, deployment and performance assessment Dir. Martin Withdrawal of Residency Audit Formulate a plan for pilot implementation taking into account unified audit and PSAO availabilities ACs Agito, Alagon and Encallado Institutional Integrity Adoption of INTOSAINT (Self-Assessment INTegrity) Peer Review Formulate plan and liaise with development partners Comm. Mendoza and AC Tolentino

11 CY 2014 First Command Conference – January 2014 B. Developing an efficient mechanism for handling and resolving complaints against COA personnel Project/ Policy/ StrategyStatusActivityOIC Administrative Investigations Creation of the Internal Affairs Office Adoption of Revised Rules on Administrative Investigations aligned with CSC rules Speedy disposition of cases by creating additional divisions in LSS ✔ With CP ✔ AC Zosa and Dir. Vocal Updating of Grievance Machinery with CP AC Zosa and Dir. Vocal Legal Assistance Fund ✔ Constitute and establish Legal Assistance Committee AC Zosa Citizen’s Desk ✔ Automate processDir. Cabochan Institute Resident OmbudsmanAC Zosa

12 CY 2014 First Command Conference – January 2014 C. Strengthening of Fiscal Automomy Project/ Policy/ StrategyStatusActivityOIC Amendments to the Government Auditing Code of the Philippines (P.D. 1445) to include provisions on: Freedom from harassment suits Exemption from Salary Standardization Automatic appropriation/”IRA” Integration of audit support from auditees Ongoing AC Zosa Standardization of CFAG Benefits ✔

13 CY 2014 First Command Conference – January 2014 A. Strengthening the organizational capability of COA Project/ Policy/ StrategyStatusActivityOIC Reorganization and Creation of New Offices Additional Clusters, NGS/CGS/LGS Reclustering of auditees Splitting of Region IV into two Expansion of LGS to include all regions Integration of RCO and creating two D3 Positions in LGS Abolition of ASB Additional CAO Divisions, LGS Litigation and Prosecution Div, LGS PDS established as a full sector (PIDS with two new divisions [PRIDO and QAO]) IARO, IAO, ICFAU at CHO Project Management Office at CHO General Accounts Office at GAS Transfer of Fraud Audit to SSS (FAO) Transfer of ITO to Admin; Info Systems Audit to TSO ✔ CP Res for Publication ✔ CP Res for Publication ✔ CP Res for Publication ✔ Prepare revised organizational structure reflecting changes and corresponding amendatory resolutions for issuance and posting in website AC Cuenco

14 A. Strengthening the organizational capability of COA Project/ Policy/ StrategyStatusActivityOIC Plantilla Rationalization and Update Ratio of Core & Non Core Positions Ideal team size and complement Job description and QS ✔ Submit to DBM ASAP for approval AC Cuenco Rationalization of Audit Approaches and Methods Adoption of Unified/ Integrated Audit Approach (UIAA) Team approach for technical services Citizen Participatory Audit Intensify Performance Audit/ GWASPA ✔ Ongoing ✔ Finalize guidelines, regrouping and reassignments for approval -same- Institutionalization Formulate strategy and action plan Comm Mendoza and ACs Agito, Encallado and Alagon Dirs. Garcia and Talavera Comm Mendoza and Dir. Talavera Dir. Garcia

15 CY 2014 First Command Conference – January 2014 A. Strengthening the organizational capability of COA Project/ Policy/ StrategyStatusActivityOIC Succession Planning Intensified recruitment and shortening of process Shortened required tenure for promotion from D3 up Establish fast track lane for high performers Ongoing ✔ Undertake recruitment campaigns in SUCs; include revised process in employee manual -same- Formulate action plan, to include assessment and monitoring mechanism ACs Cuenco and Tolentino

16 CY 2014 First Command Conference – January 2014 A. Strengthening the organizational capability of COA Project/ Policy/ StrategyStatusActivityOIC Operational and Management Tools Automation of: Financial Accountability Reports submission and preparation Audit execution and management (IRBAS) HRIS/ PMIS Records custody and management Legal library (COA LIA; online subscription) Establishment of Data Center Rationalization of Procurement, Budget and Financial Planning Ongoing ✔ OngoingExpedite training of users AC Cuenco/ Dir. Cabochan ACs Zosa and Tolentino ACs Cuenco and Dir. Cabochan ACs Perez and Cuenco

17 CY 2014 First Command Conference – January 2014 B. Enhancing the quality, timely delivery and effectiveness of audit Project/ Policy/ StrategyStatusActivityOIC Manuals & Reports Codification of Accounting Rules and Regulations Rationalization & Reformat of AAR Revised Cash Examination Manual Financial Mgt. Manual for Barangays Audit Performance Summary Report Revised Conduct in the Fraud Audit Reporting Revised Circular on Liquidation of Cash Advances and Fund Transfers Philippine Public Sector Standards on Accounting Ongoing Committee formed ✔ Referred to LGS ✔ Ongoing ✔ Include ML and AOM templates; align with ISSAIs Dir. Brillantes AC Alagon Dir.Rubico AC Zosa

18 CY 2014 First Command Conference – January 2014 C. Upgrading of existing infrastructure/facilities & equipment Project/ Policy/ StrategyStatusActivityOIC Facilities and Equipment Upgrade of CP Boardroom and Executive Lounge Provincial Satellite Audit Offices Expansion of PIDS Building Additional floor for ITO Building New elevators in PIDS and CO Bldg. 2 Upgrading of COA Gym Sewerage treatment plant Renovation of sports facilities Learning resource center COA Commissary ICT equipment Technical tools CCTV and security system ✔ Ongoing ✔ Provide for regular maintenance and upkeep AC Cuenco

19 CY 2014 First Command Conference – January 2014 A. Human Resource Management Plan Project/ Policy/ StrategyStatusActivityOIC Recruitment and Promotions Policies and Guidelines Only CPAs for ATL and SA positions Entry level for CPAs upgraded to SAEII ✔✔✔✔ As earlier discussed

20 CY 2014 First Command Conference – January 2014 B. Provide needs-based professional staff development Project/ Policy/ StrategyStatusActivityOIC Training Ladderized Training Program (LTP) Scholarship Board to PIDS Expand and optimize foreign training opportunities Intensify training in specialized areas (environment/ fraud/ disaster) ✔ Ongoing Develop Career Path Master Plan Cascade knowledge gained; develop courses for in- house use TrainingManuals and Guidelines PDMA Guide for Auditors (GAS and Region IV-A,LGS and NGS) Guidelines on Auditee- SponsoredTrainings, Membership in Prof. Bodies and Fellowships & Foreign Trainings IDI initiated ✔

21 CY 2014 First Command Conference – January 2014 B. Provide needs-based professional staff development Project/ Policy/ StrategyStatusActivityOIC Expand Trainers Pool Mentoring and coaching Professional Standards: Adoption of COA Framework of Professional Standards Harmonization of PGAS with IPSAS ISSAIs ✔✔✔✔ AC Castillo Quality Assurance Creation of QA Office Adoption of QA Policy and a QA Review Handbook ✔✔✔✔ Roll out and intensify implementation AC Tolentino Personal Growth and Family Enrichment CoursesAs discussedAC Tolentino

22 CY 2014 First Command Conference – January 2014 Project/ Policy/ StrategyStatusActivityOIC Develop regional media/information officers CHO Guidelines on Release of Documents and Information ✔ External Communications Plan ✔ For implementationCHO Participation in Open Government/DataOngoingDir. Cabochan Archiving of Multi Media Reports OngoingCHO Upgrade of Website ✔ For launching in MarchDir. Cabochan Timely Posting of Reports and Other Information on Website Formulate guidelines and timeframe Dir. Cabochan

23 CY 2014 First Command Conference – January 2014 Project/ Policy/ StrategyStatusActivityOIC Mutual Assistance and Exchange of Information: COA-NEDA MOA/U COA-BTr MOA/U COA-DBM MOA/U COA-AMLC MOA/U COA-OSG MOA/U COA-BIR MOA/U COA-DOJ MOA/U COA-CSCMOA/U Ongoing AC Zosa COA-OMB Joint Investigation Team Cases with Sandiganbayan monitoring ✔ For transfer to Litigation and Prosecution, LSS AC Zosa Network Sharing COA, CSC, OMB Dir. Cabochan IAAGCC and other Anti- Graft Bodies OngoingFor transfer to FAOCHO

24 CY 2014 First Command Conference – January 2014 Project/ Policy/ StrategyStatusActivityOIC Citizens Participatory Audit (CPA)As earlier discussed Citizen’s Desk As earlier discussed OJT of Accounting Majors in Government Agencies Ongoing Discussions with Board of Accountancy and UST Formalize with project paper Comm Mendoza


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