Presentation on theme: "______________________"— Presentation transcript:
1 ______________________ CAPACITY BUILDING IN GOVERNMENT PROCUREMENT ______________________THE EXPERIENCE OF GHANADaniel KwagbenuIndependent ConsultantJanuary 17, 2003
2 DEFINITION OF CAPACITY Capacity can be defined as the ability of individuals and organizations or organizational units to perform functions effectively, efficiently and sustainably
3 DEFINITION OF CAPACITY (Contd.) This definition has three important aspects:it indicates that capacity is not a passive state but is part of a continuing process;it ensures that human resources and the way in which they are utilized are central to capacity development; andit requires that the overall context within which organizations undertake their functions will also be a key consideration in strategies for capacity development.
4 Presentation Overview Snapshot History of Ghana’s Public Procurement SystemKey Elements Of The Current Public Procurement System In GhanaFunctional Categorization Of InstitutionsCurrent Professional Input & Capacity Building EffortsProcurement Reform Proposals – The Way Forward.
5 Ghana’s Public Procurement System (Pre-Independence Era ) Goods:Crown Agents – sole agentsServices:Procurement of experts on full time basis & secondment of officialsWorks:Public Works Department (PWD) – force account
6 Ghana’s Public Procurement System (Immediate Post-Independence Era ) Goods: Ghana Supply Commission (1960) – purchaser for all public institutions; Ghana National Procurement Agency (1976) – purchaser of bulk itemsWorks: Ghana National Construction Corporation; Architectural Engineering Services CorporationTender Boards: District, Regional & Central;(1967) – advisory, final decision vested in political heads; (1996) – composition expanded, approval & awardDonor procurement: relatively more competitive
7 Key Elements Of The Current Public Procurement System In Ghana The Legal FrameworkInstitutional & Organizational ArrangementsProcurement Policies & PracticesReview Procedures
8 Areas of Concern Lack of a unified system/multiplicity of practices Lack of a comprehensive and well articulated public procurement policyLack of a comprehensive legal regimeWeak capacity of procurement staffLack of accountabilityLoose institutional and organizational arrangements for processing procurement and for collective decision making in awarding of contractsAbsence of independent appeals bodyLack of independent procurement auditing function
9 Functional Categorization Of Institutions Procurement Policy, Planning/Standards Formulation & Funding Institutions- Central Government Institutions- Local Government Institutions- Development Partners
10 Functional Categorization Of Institutions (Contd.) Procurement Processing, Management & Monitoring Institutions:- Tender Boards- Ghana Supply commission- Supply & Materials Management Class of the Civil Service- Project Management Units/Dev. Partners- Auditor General/Audit Service
11 Functional Categorization Of Institutions (Contd.) Enforcement & Grievance Redress Institutions:- Ministry of Finance- Office of The President- Judiciary/Legal System- Parliament- Ad Hoc Institutions
12 Functional Categorization Of Institutions (Contd.) Interest/Pressure groups:- Associations of Professional Bodies- Civil Society Organizations- The Media/Press
13 Current Professional Input & Capacity Building Efforts General lack of professional input in the public procurement and contracting processAd hoc arrangements including the creation of Project Management Units in MDAs/MMDAsSMMC (1,300 employees) lack range of skills and expertise required to handle the full complement of procurement functions within public entitiesDepartmental heads or designated project officers who are not trained in procurement, undertake procurement functions
14 Current Professional Input & Capacity Building Efforts (Contd.) Current capacity building efforts are limited and are not comprehensiveAbsence of certification processKey players include:Ghana Institute of Management & Public Administration (GIMPA):World Bank supported training in procurement as part of institute’s regular programmePolytechnics:Courses in Purchasing & Supply
15 Procurement Reform Proposals – The Way Forward Goals:Promote the use of public procurement as a tool for national developmentHarmonize the application of procurement related rules in local and international conventions and treatiesPromote the integrity of the public procurement system and public confidence in the process
16 Procurement Reform Proposals – The Way Forward (Contd.) Comprehensive procurement lawStandard Tender DocumentsRelevant institutional and administrative structuresOversight bodyCapacity Building
17 Procurement Reform Proposals – The Way Forward (Contd.) Proposals on Capacity Building:• Public Awareness Campaign of the Reformed Public Procurement System•Initial Training of Procurement Practitioners•Dissemination of Information to Heads of Procurement Entities•Sustainable Training & Professional Development
18 Procurement Reform Proposals – The Way Forward (Contd.) Capacity to support the new procedures would be built at all levels:- staff of procuring entities,- policy makers,- private sector and the civil society at large.
19 Procurement Reform Proposals – The Way Forward (Contd.) Capacity Building Plan:In consultation with key stakeholder institutionsModules on procurement courses (course materials, target groups, staged delivery and delivery method)Detailed budget covering training programmes delivery