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 Easy to create tables in Word  Advantages to using Excel › Use charts to represent data in graphic form › Import data from text or databases › Analyze.

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Presentation on theme: " Easy to create tables in Word  Advantages to using Excel › Use charts to represent data in graphic form › Import data from text or databases › Analyze."— Presentation transcript:

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2  Easy to create tables in Word  Advantages to using Excel › Use charts to represent data in graphic form › Import data from text or databases › Analyze selected data in variety of ways  Real life uses: › Create budgets, calendars › Business: Use accounting tools to see the “bottom line”

3  Different interface: › Ribbon – organizes information into “logical” areas › Ability to gather more information › Format info quickly using style galleries › Create professional looking charts › Improved pivot tables

4  Previous versions of Excel are supported  Older files open in “Compatibility Mode” › “Safe mode” to work with older files (i.e. 97, 2000 or 2003). › Cannot be turned off › Limited functionality  Tip: Save two copies of the file › Save As: Excel workbook › Save As: Excel workbook (.xlsx – 2007 version)

5  “File” in earlier versions of Office  Office button contains most used Office commands  Save as “PowerPoint Version” *Especially important for those who do not have Office 2007 or the compatibility pack installed.

6  Don’t want to start from scratch?  Office Button › Start › New Workbook  Choice › Default › Microsoft Office Online

7 Ribbon & Formula Bar Columns A-… Denoted by Letters columns Rows 1-… Denoted by Row Numbers Over 1,000,000 rows available May contain values, formulas, functions or a mix

8 You can adjust the height and width of any column by pointing your arrow the column letters or row numbers.

9  Formatting Data and Cells › Data consistency › Most common: text, numbers, and currency › Easier to analyze using sort and filter  Excel has advanced features like Conditional Formatting › Highlight or emphasize cells using specific criteria.

10  Home >> Styles >> Format As Table › New in 2007 › Time saver – apply changes with one click › Sort and filter data quickly

11  Converting Text to Columns › [Data] : [Text To Columns]  Can break up data into workable columns to sort or filter  Examples › Breaking up company address list

12  Functions do specific types of calculations.  Most common: › =SUM, =AVERAGE, =MAX, =MIN, =COUNT  Format: › =FUNCTION(Cell Range) › =SUM(B1:B5) › =AVERAGE(A1:A3)  Calculation can contain a mix of functions, formulas, and values

13  A cell is just one component of the spreadsheet.  Each cell has an address  A cell range is a group of selected cells  Cell ranges can be used in formulas and functions

14  Consists of anything inputted into a cell.  Can consist of either alphabetic or numeric characters. › Words inputted into a cell are values.  Can be calculated by a formula.

15  Math Operators (6) › Addition (+) › Subtraction (-) › Multiplication (*) › Division ( / ) › Exponent (^) › Parenthesis ( ) All formulas start with an equals (=) sign. a. Calculate two or more numerical values using no cell addresses = 18 / 3 = (2+5)^2 + (8-4) * 3 b. Calculate the value of two cells using cell addresses that contain a numerical value: = A1 + A2 = A5 – A4 = B2 * B3 = (A1 + A2)^A3 – (B4 – B5) / B1

16  Select data to be included with the chart.  Click on Insert  Chart.  Follow the instructions on the wizard.

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