Presentation on theme: " Easy to create tables in Word Advantages to using Excel › Use charts to represent data in graphic form › Import data from text or databases › Analyze."— Presentation transcript:
Easy to create tables in Word Advantages to using Excel › Use charts to represent data in graphic form › Import data from text or databases › Analyze selected data in variety of ways Real life uses: › Create budgets, calendars › Business: Use accounting tools to see the “bottom line”
Different interface: › Ribbon – organizes information into “logical” areas › Ability to gather more information › Format info quickly using style galleries › Create professional looking charts › Improved pivot tables
Previous versions of Excel are supported Older files open in “Compatibility Mode” › “Safe mode” to work with older files (i.e. 97, 2000 or 2003). › Cannot be turned off › Limited functionality Tip: Save two copies of the file › Save As: Excel workbook › Save As: Excel workbook (.xlsx – 2007 version)
“File” in earlier versions of Office Office button contains most used Office commands Save as “PowerPoint Version” *Especially important for those who do not have Office 2007 or the compatibility pack installed.
Don’t want to start from scratch? Office Button › Start › New Workbook Choice › Default › Microsoft Office Online
Ribbon & Formula Bar Columns A-… Denoted by Letters columns Rows 1-… Denoted by Row Numbers Over 1,000,000 rows available May contain values, formulas, functions or a mix
You can adjust the height and width of any column by pointing your arrow the column letters or row numbers.
Formatting Data and Cells › Data consistency › Most common: text, numbers, and currency › Easier to analyze using sort and filter Excel has advanced features like Conditional Formatting › Highlight or emphasize cells using specific criteria.
Home >> Styles >> Format As Table › New in 2007 › Time saver – apply changes with one click › Sort and filter data quickly
Converting Text to Columns › [Data] : [Text To Columns] Can break up data into workable columns to sort or filter Examples › Breaking up company address list
Functions do specific types of calculations. Most common: › =SUM, =AVERAGE, =MAX, =MIN, =COUNT Format: › =FUNCTION(Cell Range) › =SUM(B1:B5) › =AVERAGE(A1:A3) Calculation can contain a mix of functions, formulas, and values
A cell is just one component of the spreadsheet. Each cell has an address A cell range is a group of selected cells Cell ranges can be used in formulas and functions
Consists of anything inputted into a cell. Can consist of either alphabetic or numeric characters. › Words inputted into a cell are values. Can be calculated by a formula.
Math Operators (6) › Addition (+) › Subtraction (-) › Multiplication (*) › Division ( / ) › Exponent (^) › Parenthesis ( ) All formulas start with an equals (=) sign. a. Calculate two or more numerical values using no cell addresses = 18 / 3 = (2+5)^2 + (8-4) * 3 b. Calculate the value of two cells using cell addresses that contain a numerical value: = A1 + A2 = A5 – A4 = B2 * B3 = (A1 + A2)^A3 – (B4 – B5) / B1
Select data to be included with the chart. Click on Insert Chart. Follow the instructions on the wizard.