1. Regents Scoring and Reporting EduTech Regents Converter Migration October, 2010

2. RegentsConverter Access 2003 Desktop application Linked Front-end / Back-end databases For each test administration: a database pair must be setup for each subject area the database is released several times as answer keys and score conversion records are added for each test

3. Assessment Scoring and Analysis Program - ASAP SQL server and.NET Web-based application One database Only version releases of software As Regents are administered, files of answer key, item map, and score conversion control records will be released to import into ASAP

4. Conversion Timeline RegentsConverter will be maintained through June 2011 ASAP to be tested at EduTech using January 2011 Regents ASAP software demo at March 2011 Statewide Test Scoring meeting

5. ASAP Overview Software environment Same as Level 0 SQL server and.NET Need IE for full functionality Security Model Will use Level 0 security RIC User vs. District User

6. RIC User Has access to all districts’ data Can import control records Can load.CSV files output from Teleform verification, “scrub”, score, and run reports

7. District User Can load.CSV files output from Teleform verification, “scrub”, score, and run reports

8. ASAP Interfaces with Level 0 Tables - Read Only Location – for district, building Student Demographics – for student name, grade Student Grades – for course, section, local staff ID StaffSnapshot – for teacher name

9. Preview of ASAP: Login

10. Main Menu

11. Administration Menu

12. Assessment Maintenance Button Provides ability to update and import: Assessment Records Assessment Question Detail Records (including correct answers) Item Map Detail Records Score Conversion Records

13. Sample Control Table Maintenance Screen

14. Back to Main Menu

15. Teleform CSV File Import

16. Import File “Scrubbing” Select batch of imported records to be “scrubbed” Check for students missing from Level 0 / invalid student IDs Check for duplicate records

17. Select batch of imported records to be “scrubbed”

18. Check for students missing from Level 0 or invalid student IDs

19. Fix Student ID, Add basic Demographics

20. When complete, the “scrubbing” continues:

21. Check for duplicate records Duplicate records have the same key fields but different response strings Resolution for a record with an exact duplicate takes place upon import

22. Display responses to help determine the correct record

23. When complete, the process continues: Response records are created (records are “exploded”) Scale Score conversion takes place Data is ready for reporting

24. Main Menu

25. Reports (preliminary list) Rank List [done] Item Analysis by Student [in progress] Response Analysis (region, district, building, teacher) [specs in progress] Standard Analysis (region, district, building, teacher) Students with Test Accommodations [done]

26. Main Menu

27. Exports Fact / Response for Data Warehouse Student scale score data for SMS

28. Main Menu

29. Pre-printing AutoMerge Publisher API References Level 0 Location, Student Demographics, and Student Course Grade templates Select district/building, exam, sort order and number of extras

30. Contact: lskellett@edutech.org 315-332-7365