1. Office 2003 Advanced Concepts and Techniques M i c r o s o f t PowerPoint Project 4 Modifying Visual Elements and Presentation Formats

2. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 2 Objectives Create a presentation using the AutoContent Wizard Create and scale a WordArt element and add it to a slide Add sound effects and hyperlinks to slides Insert a chart, an Excel chart, and a Word table

3. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 3 Objectives Revise and customize individual slides Use the Thesaurus Modify a presentation template by changing the color scheme Add information to the slide master Footer Area

4. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 4 Objectives Add an action button and action setting Apply transition effects to a presentation Rehearse presentation timings and run a slide show with hyperlinks Print speaker notes and save slide presentations as Rich Text Format outlines

5. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 5 Using the AutoContent Wizard Click the Create a new presentation link in the Open area of the Getting Started task pane Click From AutoContent wizard If necessary, hide the Office Assistant Click the Next button When the Presentation type panel is displayed, click the Sales / Marketing button

6. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 6 Using the AutoContent Wizard Click the Marketing Plan presentation type Click the Next button When the Presentation options panel is displayed, click the Footer text box and then type as the footer text Click the Next button, then click the Finish button

7. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 7 Using the AutoContent Wizard

8. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 8 Selecting a WordArt Style Click the Insert WordArt button on the Drawing toolbar When the WordArt Gallery dialog box is displayed, click the WordArt style in row 5, column 4 Click the OK button

9. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 9 Entering the WordArt Text If necessary, select the text in the Edit WordArt Text dialog box Type Cash for College in the Text text box Click the OK button Display the WordArt toolbar by right-clicking a toolbar and then clicking WordArt

10. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 10 WordArt Toolbar Button Functions

11. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 11 Changing the WordArt Height and Width Click the Format WordArt button on the WordArt toolbar Click the Size tab in the Format WordArt dialog box Click Lock aspect ratio Triple-click the Height text box in the Size and rotate area Type 2.5 in the Height text box and click the OK button

12. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 12 Changing the WordArt Height and Width

13. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 13 Adding a Sound Effect Click Insert on the menu bar and then point to Movies and Sounds Point to Sound from File on the Movies and Sounds submenu Click Sound from File Locate and select the Marketing Music file in the Insert Sound dialog box, and select it Click the OK button

14. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 14 Adding a Sound Effect When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button Drag the speaker icon off the slide to the lower-right corner of the screen

15. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 15 Inserting a Chart and Replacing Sample Data Select a slide layout with a content placeholder, and click the Insert Chart button in the content placeholder Right-click the letter D at the top of column D in the datasheet and then point to Clear Contents on the shortcut menu Click Clear Contents Click cell A1, which is the intersection of column A and row 1 Type 1234 in cell A1 and then press the RIGHT ARROW key

16. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 16 Inserting a Chart and Replacing Sample Data Enter the remaining figures and data labels Click the Close button on the datasheet Click the slide anywhere except the chart window Drag the middle sizing handle on the bottom edge of the chart window down until it is above the bulleted paragraph in the text placeholder

17. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 17 Inserting a Chart and Replacing Sample Data

18. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 18 Inserting an Excel Chart Click Insert on the menu bar and then point to Object Click Object When the Insert Object dialog box is displayed, click Create from file Click the Browse button Select the College Expenses file on your floppy disk from the Browse dialog box

19. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 19 Inserting an Excel Chart Click the OK button When the Insert Object dialog box is redisplayed, click the OK button

20. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 20 Inserting a Word Table Click Insert on the menu bar and then click Object When the Insert Object dialog box is displayed, click Create from file. Click the Browse button Select the Average Income file located on your floppy disk when the Browse dialog box is displayed When the Insert Object dialog box is displayed, click the OK button

21. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 21 Inserting a Word Table

22. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 22 Hiding a Slide Click the Slide Sorter View button at the lower left of the PowerPoint window Right-click the slide you wish to hide and then click Hide Slide on the shortcut menu

23. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 23 Finding a Word and Using the Thesaurus Click the Normal View button at the lower left of the PowerPoint window Click Edit on the menu bar and then click Find When the Find dialog box is displayed, type Costs in the Find what box Click the Find Next button Click the Close button in the Find dialog box

24. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 24 Finding a Word and Using the Thesaurus Click Tools on the menu bar and then click Thesaurus When the Research task pane is displayed, point to the word, expenses, in the Thesaurus list and then click the arrow to the right of that word Point to Insert Click Insert Click the Close button in the Research task pane

25. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 25 Finding a Word and Using the Thesaurus

26. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 26 Changing the Presentation Template Color Scheme Click the Slide Design button on the Formatting toolbar Point to Color Schemes in the Slide Design task pane Click Color Schemes Click the top-right color scheme template Click the Close button in the Slide Design task pane title bar

27. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 27 Changing the Presentation Template Color Scheme

28. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 28 Modifying the Footer on the Slide Master Click View on the menu bar, point to Master, and then click Slide Master on the Master submenu If necessary, click the Marketing Plan Slide master thumbnail on the left slide of the screen Click the word,, in the Footer Area on the slide master Type Eastwood Financial Aid Office in the footer text box

29. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 29 Modifying the Footer on the Slide Master

30. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 30 Adding an Action Button and an Action Setting Click Slide Show on the menu bar, point to Action Buttons, and then point to Action Button: End on the Action Buttons submenu Click Action Button: End Click the bottom-right corner of the slide master If necessary, when the Action Settings dialog box is displayed, click the Mouse Click tab Click Play sound

31. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 31 Adding an Action Button and an Action Setting Click the Play sound box arrow, click the down scroll arrow, and then click Cash Register Click the OK button

32. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 32 Adding a Slide Transition Effect to a Slide Show On the Slides tab, select the slides you wish to add transitions to Right-click the first slide in your selection and click Slide Transition on the shortcut menu When the Slide Transition task pane is displayed, click the down scroll arrow in the Apply to selected slides list until Shape Diamond is displayed

33. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 33 Adding a Slide Transition Effect to a Slide Show Click Shape Diamond Click the Modify Transition Speed box arrow and then click Slow Click the Close button in the Slide Transition task pane

34. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 34 Adding a Slide Transition Effect to a Slide Show

35. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 35 Rehearsing Timings Click Slide Show on the menu bar and then click Rehearse Timings Point to the Next button on the Rehearsal toolbar When the Elapsed Time box displays 0:40, click the Next button Repeat the previous step for the remaining slides, setting an acceptable time to spend for each slide

36. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 36 Rehearsing Timings When the black slide displays, point to the Yes button in the Microsoft PowerPoint dialog box Click the Yes button

37. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 37 Printing Speaker Notes Click File on the menu bar and then click Print When the Print dialog box is displayed, click the Print what box arrow and then click Notes Pages Click the OK button

38. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 38 Printing Speaker Notes

39. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 39 Saving the Presentation in Rich Text Format Click File on the menu bar and then click Save As When the Save As dialog box is displayed, click the Save as type box arrow scroll down, and then click Outline/RTF Click the Save button

40. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 40 Saving the Presentation in Rich Text Format

41. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 41 Slide Show Navigation Shortcut Keys

42. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 42 Slide Show Toolbar Buttons

43. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 43 Summary Create a presentation using the AutoContent Wizard Create and scale a WordArt element and add it to a slide Add sound effects and hyperlinks to slides Insert a chart, an Excel chart, and a Word table

44. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 44 Summary Revise and customize individual slides Use the Thesaurus Modify a presentation template by changing the color scheme Add information to the slide master Footer Area

45. PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 45 Summary Add an action button and action setting Apply transition effects to a presentation Rehearse presentation timings and run a slide show with hyperlinks Print speaker notes and save slide presentations as Rich Text Format outlines

46. Office 2003 Advanced Concepts and Techniques M i c r o s o f t PowerPoint Project 4 Complete