Presentation on theme: "Changes for fiscal year FY15 May 2014. Implementation of a new Chart of accounts Enhancements to the university’s financial reporting and business."— Presentation transcript:
Changes for fiscal year FY15 May 2014
Implementation of a new Chart of accounts Enhancements to the university’s financial reporting and business processes Upgrade of financial systems and tools
Funds ◦ Changes in fund types ◦ Changes in some reporting funds ◦ Changes in use of reporting funds Vendors ◦ Must have necessary documentation in place to be paid.
ChartfieldBusiness unitDepartmentFundAccountProgramSite What it represents University as a whole Who (the department : Library) Formerly 690 The university fund paying the item How it is classified What is being acquired Location New valuePRINU41001A x and 666x. For example, 6652=print 6653=elec- tronic GU255 GU440 GU441 For example Gu255- general funds LIB Relationship to Voyager values This value is hard coded into the voucher feed Single value for now Comes from reporting fund – material being paid Comes from allocated fund type Single value (Library considered 1 location)
New reporting funds Removal of the replacement reporting fund Change in policy on usage of certain reporting funds
Replacement reporting funds disappear with FY15 ◦ Fund code must map correctly into People Soft ◦ Mapping needs to describe FORMAT of material ◦ Replacements will be purchased on the reporting fund that describes the item purchased – monograph, video, map, etc.
Until now, charged on monograph reporting fund Now to be charged on subscription reporting fund UNLESS We are buying a serial publication which will be cataloged monographically.
Some standing orders for scores have mono series or standing order reporting funds. From now on they will be charged as scores. The reporting fund that we feed into Prime must describe the format of the material.
Changes to vendor records ◦ Describe payment terms ◦ Indicate inactive vendors that must be established in People soft before we use them again ◦ Support automation of previously manual special processing
Inactive vendors not used in some time will have a type “Vendor inactive” New vendors will have to be established at the earliest possible point Paperwork must be in place to pay them.