1. New York State Department of Transportation
NY Route 347- Design Build Phase 2
Mount Pleasant Road to Terry Road
PIN , contract D900014
Draft Request for Proposals
RFP Informational Meeting
December 19, 2013

2. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Rules of Contact
Catherine Traina Attn: NY Route 347 – Mt. Pleasant Rd. to Terry Rd. Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York

3. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Agenda
Project Overview
Procurement Schedule
Project Requirements
Status of :
Adjacent Projects
ROW
Utilities
General Contract Information
RFP Content
Quality Control & Quality Assurance
Evaluation and Selection
Additional Information and Submission Guidelines
Questions and Answers

4. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road General Location
TOTAL FEIS
PROJECT LIMIT
FEIS studied NY 347 corridor from Northern state Parkway to NY 25A. First Design-bid-build contract recently completed. This is the second phase of Design Build project.
Design-Build Phase 2 Project Location
Design-Bid-Build Project (Completed)
Design-Build Phase 1 Project under construction

5. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road General Location
Bike Path
End
Start

6. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Anticipated Procurement Schedule
Activity
Due Date
Draft RFP Info Meeting
December 19, 2013
Final RFP to Shortlisted Firms
January 2, 2014
Final Date for Requests for Changes to Proposer’s Organization and Personnel
February 19, 2014
Final Date for receipt of Proposer Questions
February 26, 2014
Final Addendum and/or Responses to Proposer Questions
March 5, 2014
Proposal Due
March 19, 2014
Selection of Best Value
Mid April, 2014
Execution of Contract
Late May, 2014
Notice to Proceed
June, 2014

7. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road General Scope of Work
Widening of NY Route 347 with additional travel lanes and shared-use path for pedestrians and bicyclists in a Manner that Maintains the Corridor Theme;
Pedestrian facility design and installation;
Bus turnouts and enhanced bus stop design and installation;
Extensive landscape design and installation including, but not limited to: vegetated screening, planted raised median, street trees, vegetated drainage features;
Invasive species removal as shown on the Indicative Plans
Concrete sound wall design and installation;
Pedestrian facility design and installation: Improved sidewalks, curb ramps, signals, and crosswalks for pedestrians. New signal at the Green belt trail crossing. There are four sound walls proposed in this section. We have community consensus from three community and waiting for one more.

8. Relocation and/or preservation of existing utilities;
NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road General Scope of Work (Continued)
Relocation and/or preservation of existing utilities;
ITS Installation and integration with the existing INFORM system;
Traffic signals;
Installation of street and pedestrian lighting.
Signing & pavement markings;
Work Zone Traffic Control;
Drainage;
GreenLITES Certification at Evergreen Level;
There are total three signals- two existing and one new.
Includes installation of pedestrian level lightings at median crossings, bus stops and green stop. Relocation of existing street lights.
Water quality basin is proposed on the north side east of the culvert crossing. The scope also includes culvert replacement.

9. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road General Scope of Work (Continued)
All Other Items of Work Necessary to Complete the Project Safely, On Schedule, and in Compliance with the Contract Documents including the NY Route 347 Aesthetic Design Guide.
Don’t think this slide is necessary

10. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Proposed Typical Cross Section
New Sound Wall(s)
or Low Screen
at/near ROW Line
3.3. m lanes with 1.8 m shoulder in general. The shoulder width will be 1.2 m where right turn lane exist. A 1.2m imprinted concrete shelf and 3.6m shared use path on south side and 1.5m sidewalk on north side. Imprinted raised concrete median with planting and potential sound wall at the ROW line.

11. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Proposed Typical Plan

12. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Proposed Greenway Stop

13. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Aesthetic Design13
Think holistically about how the design and construction decisions will affect the final aesthetic design of the roadway.
Ensure the RFP requirements as it relates to the Aesthetic Design Guide are met throughout various stages of the project.
The Technical Solutions should reflect a collective design of related elements:
Tree Inventory, anticipated vegetation removals, and proposed planting
Aesthetic design of concrete materials ie. sound walls, retaining walls, and median barrier
Shared-use path alignment, Greenway Stop, and associated transportation features ie. bio-swales, drainage basins, rain garden, etc
Bus stop enhancements ie. decorative pavement, bus shelter, solar lighting, bike racks

14. Utilities and Suffolk Co Water
NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Status
Status of :
Adjacent Projects
ROW
Utilities and Suffolk Co Water

15. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Adjacent Projects
PIN/Description: (D900012) – NY 347 Safety and Mobility Improvements from NY 111 to Mt. Pleasant Road
This is a Design-Build project with anticipated completion date of May 2015.
WZTC: Long term lane closures
Design Build team: Posillico Civil and AECOM

16. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Right-of-Way
The Department anticipates that all additional ROW it deems necessary for the Project will be acquired prior to the Notice to Proceed (June, 2014) in accordance with DB §
No relocations are required as a result of this project.
Should the Design-Builder identify any additional ROW needs for the project, it shall be acquired in accordance with DB §

17. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities
In accordance with Part 4 – Utility Requirements, Design- Builder is responsible for:
Appointing a single dedicated person responsible for managing all utility coordination;
Verifying utility facility locations;
Identifying & resolving potential conflicts not yet documented;
Providing information on the need for any additional utility easements;
Coordinating with owner for utility relocation;
Provide stakeout and final layout for utility relocations
Protecting existing utilities;
Cost to repair utility damage caused by Design-Builder;
Informing the Department of all meetings/correspondence with utility owners;
Being Party to and signing the Three-Party Utility Agreement.

18. Long Island Power Authority (LIPA) and Verizon (Aerial):
NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities
Long Island Power Authority (LIPA) and Verizon (Aerial):
Approximately 62 poles carrying electric, telephone and cable on both sides of NY 347 (to remain in service);
Poles are owned by LIPA or Verizon- LIPA owns 36; Verizon owns 26. The current pole heights vary from approximately 35 feet to 45 feet;
Service connections to businesses and homeowners originate from the pole line along NY 347 (to remain in service);
There are third party attachments, including Cablevision and LI Fiber;
There are 4 overhead transfer lines that feed to the communities to the north and south of NY 347.

19. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities
National Grid Gas
There is an existing 8” steel main in the center median of NY 347;
National Grid shall perform all work to relocate this main out of the center median;
This relocation is anticipated to take 6 weeks;
There are steel gas mains located on the east side of Terry Rd. – a 4” main south of NY 347, and a 6” main north of NY If offsets are required due to pavement widening and/or drainage modifications, National Grid anticipates requiring approximately 2 weeks to complete this work once the site has been marked out and made available.

20. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities
Verizon (Underground):
There is a seven (7) conduit - 4” PVC duct bank with a buried copper cable along the existing south side of NY 347 from Mt Pleasant Road to Hidden Ponds Drive, with approximately 30” cover;
There are 3 manholes associated with these conduits; these manholes are to be considered fixed objects which cannot be relocated;
There is also an underground 15 conduit PVC duct bank (5 across and 3 deep) that runs along the east side of Terry Road that and crosses NY Route 347;
Manholes associated with these conduits are located either side of NY Route 347; additional manholes exist within the project limits on Terry Road;
Should complete relocation of duct bank and buried cable between manholes be required, Verizon will need at least 10 weeks to complete the work; Verizon shall be responsible for all relocation work;
Verizon will require approximately 2 weeks to offset conduits and/or cable at each conflict location;

21. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Utility Coordination – Existing Utilities
Suffolk County Water
There is a 12” water main on NY 347 in the vicinity of the center median from Mount Pleasant Road to Terry Road and beyond;
These water mains shall be relocated to the south side of NY 347 by the Design-Builder;
The Design Builder shall be responsible for all costs to design and reconstruct these mains as well as all service connections, hydrants and valves
There is also a 12” water main that runs along the west side of Terry Road.

22. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Contract Information
Lump Sum Design-Build Contract;
Best Value Selection Process (50% Price, 50% Quality);
Project Completion Date shall be the earlier of:
April 30, 2016; or
The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix D)
There is one Interim Completion Milestone (Permanent Transfer of all Traffic to Final Lane Configuration)
There is a Payment Schedule provided in the RFP;
$ 80, Stipend to Unsuccessful Proposers;
Liquidated Damages may be imposed for not meeting the Interim Completion Milestone date and the Project Completion date;
Escrow Submission of Bid Documents for Successful Proposer;

23. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Contract Information
There is a Buy America Clause
There is an Iran Divestment Clause
There is a DBE Participation Goal 15%
All Environmental permits and ROW by the Department based on 30% design plans, including NYSDEC and USACE Fresh Water Wetlands Permits
The Design-Builder is responsible for complying with the requirements of Environmental permits obtained by the Department, including submission of final detailed plans to permitting agencies for review and approval
The Design-Builder shall be responsible for all costs and/or delays associated with inconsistencies between the final plans and the approved permits, including any necessary re-permitting and/or redesign. modification
All Construction Related Permits (i.e., SPDES) by Design-Builder

24. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Contract Information (Continued)
RFP Documents:
Instructions to Proposers
Part 1: D-B Agreement
Part 2: General Provisions, Section DB 100,
Part 3: Project Requirements (Scope of Work)
Part 4: Utility Requirements
Part 5: Special Provisions (Standard Specification Changes For DB Use)
Part 6: RFP Plans (Indicative Plans Only)
Part 7: Engineering Data (NY Route Aesthetic Design Guide)
Part 8: Special Specifications (New DB Specifications)
Part 9: The Design Builder’s Proposal
Part 10: Addenda (If Any)
Reference Documents: On Department’s web site (Not Part of the Contract Documents)

25. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Quality Control (QC)
QC is Design-Builder’s Responsibility
Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction
Design QC shall be by the Designer in accordance with the QC Plan
Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder)
Materials Testing shall be by an Independent Testing Firm or Laboratory (Hired by the Design-Builder)
The Independent Testing Firm shall report to the Construction Inspection Firm
Offsite Plant Quality Control will be performed by the Department

26. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Quality Assurance (QA)
Design and Construction QA is the Department’s Responsibility
The Department may perform QA on any of the Design- Builder’s activities
The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs
Construction QA will be performed by Department staff
Offsite Plant Quality Assurance will be performed by the Department

27. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road RFP Evaluation and Selection
Pass/Fail Evaluation Factors
Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)
Quality Evaluation Factors (50%)
Key Personnel (28%)
Management Approach (35%)
Overall Design-Build Team Organization (12%)
Design Management Plan (5%)
Construction Management Plan (8%)
Quality Control Plan (10%)
Technical Solutions (27%)
Design Approach (7%)
Construction Approach (10%)
CPM Schedule (10%)
Project Support (10%)
Price (50%)
Proposers must obtain a minimum score of 60% of Quality Evaluation factors

28. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Additional Information – Submission Guidelines
All proposals must be self-contained.
Proposals should not have links to external web sites.
Proposals should contain all information needed for evaluation.
Do not “assume the Department knows” your firm and it’s experience/qualifications.
Make sure the schedule you propose includes all anticipated time associated with the final design, QC/QA review, production, and construction of project materials such as the concrete sound walls.

29. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Additional Information – Submission Guidelines
Submit ALL Forms required.
Do not alter any Form unless indicated on the Form.
Do not add any appendices or attachments to the Forms.
Do not include photographs or illustrations unless specifically indicated.
Do not submit
Form SA (Stipend Amendment)
Form BDEA (Bid Document Escrow Agreement)
PAB (Payment Bond (Labor and Material Bond))
PEB (Performance Bond (Faithful Performance Bond))

30. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Additional Information – Submission Guidelines
Responses to Proposer Questions will be posted on the Department’s Project Web Site
Reference Documents are Posted on the Department’s Project Web Site:
Reference Documents include:
Design Report / FEIS
“As Builts”
Record Plans
Regional Design Sheets
Other Documents

31. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Rules of Contact
Catherine Traina Attn: NY Route 347 – Mt. Pleasant Rd. to Terry Rd. Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York

32. NY Route 347- Design Build Phase 2 Mount Pleasant Road to Terry Road Questions and Answers