7 HQ Renovation Update Office Lighting Dimmer Switch Infra red Sensor Individually controlledDimmer SwitchAdjust to personal preferenceProgrammed by officeInfra red SensorActivate lighting upon enteringAutomatically turn off 15 minutes after exiting
8 HQ Renovation Update Lighting Override Switch Core lease hours 6am – 6:30pmLights blink 10 minutes prior to shut offAfter 6:30 pm override switch must be turned onLuminescent signage above override switchLights will remain on for 30 minutes30 minute timeframe is a LEED requirementLocations (north and south)WestCenterEast
9 HQ Renovation Update New task lighting Existing overhead task lighting willno longer be providedNew fixtures will be provided aspart of the renovationNew fixtures required to meet USGreen Building Council’s LEED Energy & Atmosphere Prerequisite 2
10 Design AdvantagesHVAC wall units will be used properly and help balance the building HVAC systemReduced “hot” and “cold” spotsImproved air circulation/qualityIncreased natural lighting has been proven to increase productivityReduce overall energy usage
11 LEED CertificationPiedmont is required to achieve Leadership in Energy and Environmental Design (LEED) CertificationConstruction InteriorsLEED Silver CertificationRequires a partnership between landlord and NASA
12 LEED CertificationNASA can receive LEED points toward certification through the following actions:Reuse of existing furnitureProvide a thermally comfortable environment that supports the productivity and well-being of occupantsAchieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use
13 Change Management Space Modification Requirements Space Modification Requests Now IncludeReengineering of Existing Mechanical, Electrical and Data SystemsHVAC system cannot be modified as easilyAdditional VAV boxes may need to be installedReengineering of Existing Life Safety SystemsDevelopment of Construction DocumentsDistrict of Columbia Permitting Application Review and Approval Process
14 Evacuation Procedures New sound masking and PA systemSound masking provided throughout the buildingZone controlled and adjustableSound masking also functions as the PA systemIf an alarm sounds, listen, then act quicklyHQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations.If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.Anyone in the HQ building needing evacuation assistance should report to the galley area on their floor when notified of an emergency requiring evacuation. Special needs monitors will report to the galley areas to provide evacuation assistance during an emergency.
15 Evacuation Procedures Verify your evacuation routes and staging area, regardless of where you are in the building.If you need assistance evacuating, report to the freight elevator galley area on whatever floor you are on.Once out of the building, do not return until the “all-clear” is given.Follow directions given by the ICP, Emergency Management, Security, and Building Monitors.Anyone in the HQ building needing evacuation assistance should report to the galley area on their floor when notified of an emergency requiring evacuation. Special needs monitors will report to the galley areas to provide evacuation assistance during an emergency.
18 Organization POCs Office of Communications Patrice Williams (Primary)Gwen Pitman (Alternate)Office of Evaluation, Office of Strategy Formulation, and Office of Agency Council StaffMichelle McNairScience Mission DirectorateKarsheila Henderson (Primary)Gerald Smith (Alternate)Astrophysics DivisionSheila GorhamEarth Science DivisionDiane Johnson8-12 crates will be provided to employees. Additional crates will be available if needed.
19 Organization POCs Heliophysics Division Glenda ButzkeJames Webb Telescope Program OfficeCarol ReidJoint Agency Satellite DivisionPlanetary Science DivisionJacqueline MackallResource Management DivisionStrategic Integration & Management8-12 crates will be provided to employees. Additional crates will be available if needed.
20 Eye Street Location Swing space located at 1201 Eye Street, NW Occupancy on the 3rd/4th floor of 1201Shuttle service will be provided between Eye Street and HQMetro Center and McPherson Square within two blocksParking applications must be submitted to Rose ButlerApplication available on HQ Renovation webpage:Of the employees relocating to Eye Street 45, plus one employee with a motorcycle space, currently have parking spaces here at HQ. 70 spaces will be available at Eye Street.
22 Move InformationMoving materials will be delivered two weeks prior to moveCrates will be provided on August 20thCardboard boxes have been delivered to organizations for early packingOrganization CabinetsFile and Supply CabinetsCompletely emptiedSecurely tape key to top of cabinetPaxton labels must be appliedOverhead CabinetsKey left in overhead lock8-12 crates will be provided to employees. Additional crates will be available if needed.
23 Move Information Office keys Employees will return keys to the POC in the provided key envelope and complete key issue request cardKey envelope (office keys)Must be turned into the locksmith the day before the organization telework dayWhite key request cards for (final/temporary location) must be turned into the locksmith by Friday, August 23rd (or sooner)Office key distribution will occur within the organization office space and coordinated through the organization POC beginning September 5th8-12 crates will be provided to employees. Additional crates will be available if needed.
25 Move InformationEmployees MUST be packed & ready to move by 5:00 pm the day before move date - ITCD will pack computer and phone equipmentFacilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.8-12 crates will be provided to employees. Additional crates will be available if needed.
26 Key Dates Delivery of moving crates Tuesday, August 20th Individual packing beginningTuesday, August 20th (or sooner)White key request formFriday, August 23rdOrganization Move/Telework DaysThursday, September 5thAstrophysics DivisionResource ManagementScience Mission DirectorateStrategic Integration Management
27 Key Dates Friday, September 6th Earth Science Division Joint Agency Satellite DivisionFriday, September 6th (Employees temporarily located at GSFC)Heliophysics DivisionPlanetary Science DivisionSaturday, September 7th (Extreme Teleworkers)Earth SciencePlanetary ScienceStrategic Integration and Management
28 Key Dates Saturday, September 7th (Telework, Monday September 9th) Planetary Science DivisionHeliophysics DivisionMonday, September 9th (Employees temporarily located at Eye Street)Earth Science DivisionMonday, September 9th (Employees temporary move to 2nd floor)Office of CommunicationsTuesday, September 10th (Employees temporary move to Eye Street)Agency Council StaffOffice of EvaluationOffice of Strategic Formulation
29 Packing Guidelines Packing with the Pax Box System Stack and pack Build and stackLegal/Letter/Hanging FilesStack and packLabel Placement and RemovalProper lifting/stacking
30 Protect Information that Warrants it! Information SecurityClassified InformationSensitive But Unclassified InformationIdentifiable markings to indicate sensitive informationSBU Cover SheetSBU Bins/Burn BagsSecuring Burn BagsStorage and Pick Up LocationsSafe RelocationProtect Information that Warrants it!Of the employees relocating to Eye Street 45, plus one employee with a motorcycle space, currently have parking spaces here at HQ. 70 spaces will be available at Eye Street.
31 HQ Renovation Facilities Points of Contact Project ManagerBrian Smith:Assistant Project ManagerJohn Ferri:Move CoordinatorsMalicha Day:Stacey Brock-Watkins:Vera Zislin:Please visit our website for more information:
33 External Swing Space Occupants 1201 Eye Street, NW 3rd FloorOffice of the Chief Health and Medical OfficerOffice of Safety and Mission Assurance (Partial)1201 Eye Street, NW 4th FloorOffice of Strategic Infrastructure1225 Eye Street, NW 12th FloorOffice of the Chief Information Officer