1. HQ Renovation All Hands
Les Newell, Deputy Director Facilities and Administrative Services Division
August 13, 2013

2. Agenda
Welcome— Les Newell, Deputy Director, Facilities and Administrative Services Division
Renovation Update
Eye Street/HQ Relocation Reminders
Arnold Rotruck, Paxton Van Lines
Packing Guidelines
Proper Crate Lifting/Stacking
Paul Raudenbush, Chief, Headquarters Security
Information Security
Classified and SBU Information
Safe Relocation

3. Renovation Safety
NASA employees are not authorized to visit the renovated floor during construction
Safety precautions are required for authorized personnel

4. HQ Renovation Update New Galley Areas 3 per floor (West, Center, East)
Keurig Coffee Maker (2)
Microwave (2)
Refrigerator (2)
Ice Maker
Seating Area
Toasters (2)

5. Typical Floor Layout
New glass front and doors for offices. Shows frosting to the 65 inch level.

6. Typical Floor Layout

7. HQ Renovation Update Office Lighting Dimmer Switch Infra red Sensor
Individually controlled
Dimmer Switch
Adjust to personal preference
Programmed by office
Infra red Sensor
Activate lighting upon entering
Automatically turn off 15 minutes after exiting

8. HQ Renovation Update Lighting Override Switch
Core lease hours 6am – 6:30pm
Lights blink 10 minutes prior to shut off
After 6:30 pm override switch must be turned on
Luminescent signage above override switch
Lights will remain on for 30 minutes
30 minute timeframe is a LEED requirement
Locations (north and south)
West
Center
East

9. HQ Renovation Update New task lighting
Existing overhead task lighting will
no longer be provided
New fixtures will be provided as
part of the renovation
New fixtures required to meet US
Green Building Council’s LEED Energy & Atmosphere Prerequisite 2

10. Design Advantages
HVAC wall units will be used properly and help balance the building HVAC system
Reduced “hot” and “cold” spots
Improved air circulation/quality
Increased natural lighting has been proven to increase productivity
Reduce overall energy usage

11. LEED Certification
Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification
Construction Interiors
LEED Silver Certification
Requires a partnership between landlord and NASA

12. LEED Certification
NASA can receive LEED points toward certification through the following actions:
Reuse of existing furniture
Provide a thermally comfortable environment that supports the productivity and well-being of occupants
Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

13. Change Management Space Modification Requirements
Space Modification Requests Now Include
Reengineering of Existing Mechanical, Electrical and Data Systems
HVAC system cannot be modified as easily
Additional VAV boxes may need to be installed
Reengineering of Existing Life Safety Systems
Development of Construction Documents
District of Columbia Permitting Application Review and Approval Process

14. Evacuation Procedures
New sound masking and PA system
Sound masking provided throughout the building
Zone controlled and adjustable
Sound masking also functions as the PA system
If an alarm sounds, listen, then act quickly
HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations.
If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.
Anyone in the HQ building needing evacuation assistance should report to the galley area on their floor when notified of an emergency requiring evacuation. Special needs monitors will report to the galley areas to provide evacuation assistance during an emergency.

15. Evacuation Procedures
Verify your evacuation routes and staging area, regardless of where you are in the building.
If you need assistance evacuating, report to the freight elevator galley area on whatever floor you are on.
Once out of the building, do not return until the “all-clear” is given.
Follow directions given by the ICP, Emergency Management, Security, and Building Monitors.
Anyone in the HQ building needing evacuation assistance should report to the galley area on their floor when notified of an emergency requiring evacuation. Special needs monitors will report to the galley areas to provide evacuation assistance during an emergency.

16. 1201 Emergency Evacuation Staging Area
3rd Floor Staging
4th Floor Staging

17. Evacuation Staging Areas

18. Organization POCs Office of Communications
Patrice Williams (Primary)
Gwen Pitman (Alternate)
Office of Evaluation, Office of Strategy Formulation, and Office of Agency Council Staff
Michelle McNair
Science Mission Directorate
Karsheila Henderson (Primary)
Gerald Smith (Alternate)
Astrophysics Division
Sheila Gorham
Earth Science Division
Diane Johnson
8-12 crates will be provided to employees. Additional crates will be available if needed.

19. Organization POCs Heliophysics Division
Glenda Butzke
James Webb Telescope Program Office
Carol Reid
Joint Agency Satellite Division
Planetary Science Division
Jacqueline Mackall
Resource Management Division
Strategic Integration & Management
8-12 crates will be provided to employees. Additional crates will be available if needed.

20. Eye Street Location Swing space located at 1201 Eye Street, NW
Occupancy on the 3rd/4th floor of 1201
Shuttle service will be provided between Eye Street and HQ
Metro Center and McPherson Square within two blocks
Parking applications must be submitted to Rose Butler
Application available on HQ Renovation webpage:
Of the employees relocating to Eye Street 45, plus one employee with a motorcycle space, currently have parking spaces here at HQ. 70 spaces will be available at Eye Street.

21. Shuttle Schedule Departing Eye Street at 7:30 AM
Departing HQ at 7:30 AM
Depart 
Arrive 
1225 Eye St, NW
NASA HQ’s
7:30 a.m.
7:50 a.m.
8:00 a.m.
8:20 a.m.
8:30 a.m.
8:50 a.m.
9:00 a.m.
9:20 a.m.
9:30 a.m.
9:50 a.m.
10:00 a.m.
10:20 a.m.
10.30 a.m.
10:50 a.m.
11:00 a.m.
11:20 a.m.
11:30 a.m.
11:50 a.m.
12:00 p.m.
12:20 p.m.
Lunch
1:30 p.m.
1:50 p.m.
2:00 p.m.
2:20 p.m.
2:30 p.m.
2:50 p.m.
3:00 p.m.
3:20 p.m.
3:30 p.m.
3:50 p.m.
4:00 p.m.
4:20 p.m.
4:30 p.m.
4:50 p.m.
Depart 
Arrive 
NASA HQ’s
1225 I St, NW
NASA HQ
7:30 a.m.
7:50 a.m.
8:00 a.m.
8:20 a.m.
8:30 a.m.
8:50 a.m.
9:00 a.m.
9:20 a.m.
9:30 a.m.
9:50 a.m.
10:00 a.m.
10:20 a.m.
10.30 a.m.
10:50 a.m.
11:00 a.m.
11:20 a.m.
11:30 a.m.
11:50 a.m.
12:00 p.m.
12:20 p.m.
Lunch
1:30 p.m.
1:50 p.m.
2:00 p.m.
2:20 p.m.
2:30 p.m.
2:50 p.m.
3:00 p.m.
3:20 p.m.
3:30 p.m.
3:50 p.m.
4:00 p.m.
4:20 p.m.
4:30 p.m.
4:50 p.m.

22. Move Information
Moving materials will be delivered two weeks prior to move
Crates will be provided on August 20th
Cardboard boxes have been delivered to organizations for early packing
Organization Cabinets
File and Supply Cabinets
Completely emptied
Securely tape key to top of cabinet
Paxton labels must be applied
Overhead Cabinets
Key left in overhead lock
8-12 crates will be provided to employees. Additional crates will be available if needed.

23. Move Information Office keys
Employees will return keys to the POC in the provided key envelope and complete key issue request card
Key envelope (office keys)
Must be turned into the locksmith the day before the organization telework day
White key request cards for (final/temporary location) must be turned into the locksmith by Friday, August 23rd (or sooner)
Office key distribution will occur within the organization office space and coordinated through the organization POC beginning September 5th
8-12 crates will be provided to employees. Additional crates will be available if needed.

24. Move Guide
Provided to POCs in Move Kit

25. Move Information
Employees MUST be packed & ready to move by 5:00 pm the day before move date - ITCD will pack computer and phone equipment
Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.
8-12 crates will be provided to employees. Additional crates will be available if needed.

26. Key Dates Delivery of moving crates Tuesday, August 20th
Individual packing beginning
Tuesday, August 20th (or sooner)
White key request form
Friday, August 23rd
Organization Move/Telework Days
Thursday, September 5th
Astrophysics Division
Resource Management
Science Mission Directorate
Strategic Integration Management

27. Key Dates Friday, September 6th Earth Science Division
Joint Agency Satellite Division
Friday, September 6th (Employees temporarily located at GSFC)
Heliophysics Division
Planetary Science Division
Saturday, September 7th (Extreme Teleworkers)
Earth Science
Planetary Science
Strategic Integration and Management

28. Key Dates Saturday, September 7th (Telework, Monday September 9th)
Planetary Science Division
Heliophysics Division
Monday, September 9th (Employees temporarily located at Eye Street)
Earth Science Division
Monday, September 9th (Employees temporary move to 2nd floor)
Office of Communications
Tuesday, September 10th (Employees temporary move to Eye Street)
Agency Council Staff
Office of Evaluation
Office of Strategic Formulation

29. Packing Guidelines Packing with the Pax Box System Stack and pack
Build and stack
Legal/Letter/Hanging Files
Stack and pack
Label Placement and Removal
Proper lifting/stacking

30. Protect Information that Warrants it!
Information Security
Classified Information
Sensitive But Unclassified Information
Identifiable markings to indicate sensitive information
SBU Cover Sheet
SBU Bins/Burn Bags
Securing Burn Bags
Storage and Pick Up Locations
Safe Relocation
Protect Information that Warrants it!
Of the employees relocating to Eye Street 45, plus one employee with a motorcycle space, currently have parking spaces here at HQ. 70 spaces will be available at Eye Street.

31. HQ Renovation Facilities Points of Contact
Project Manager
Brian Smith:
Assistant Project Manager
John Ferri:
Move Coordinators
Malicha Day:
Stacey Brock-Watkins:
Vera Zislin:
Please visit our website for more information:

32. Questions

33. External Swing Space Occupants
1201 Eye Street, NW 3rd Floor
Office of the Chief Health and Medical Officer
Office of Safety and Mission Assurance (Partial)
1201 Eye Street, NW 4th Floor
Office of Strategic Infrastructure
1225 Eye Street, NW 12th Floor
Office of the Chief Information Officer