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New Board Member Orientation and Guide

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1 New Board Member Orientation and Guide

2 What is the Child Care Executive Partnership? The CCEP is a public/private partnership that matches funding for child care costs to … Help businesses hire and maintain effective and reliable employees Build a stronger and dependable work force Help children enter school ready to learn Empower families to work and contribute directly to their economic stability Provide an opportunity for children to learn during critical development stages of life Cultivate Florida’s future work force by reducing the need for social service programs as children grow

3 CCEP Mission and Purpose Our Mission: Promoting public private partnerships to ensure that the children of Florida are provided safe, high quality, developmentally appropriate and enriching child care while parents work to remain self-sufficient. Our Purpose:  To encourage private employers to participate in the future of this state by providing employee child care benefits.  To encourage private employers to explore innovative ways to assist employees to obtain quality child care.  To expand the availability of child care options for working families by providing incentives for employers to contribute to meeting the needs of their employees' families by matching public dollars available for child care.

4 CCEP Board Members Current CCEP Board Members Joel Rosen- Chairperson Linda Bolton- Vice-Chairperson Dr. Wendi Siegel Gloria Koach Willie Johnson Barbara Foster- Governor’s Representative Dr. Andrew Daire Linda Carmona-Sanchez Dr. Veronica Valentine

5 Composition of Board and Appointments Nine Governor appointed members of the corporate or child care community One representative of the Executive Office of the Governor Members shall serve for a period of 4 years The representative of the Executive Office of the Governor shall serve at the pleasure of the Governor Vacancies shall be filled in the same manner as the original appointment and in accordance with the provisions outlined in the Florida Statutes

6 The Appointment Process A list of vacancies can be obtained in 4 ways: 1.Through the CCEP State Office 850-921-3173, 2.Online at (click on The Crist Team, then Gubernatorial Appointments, then Board and Commission Vacancies), 3.Through vacancy reports or 4.By calling the Governor’s Appointments office at 850- 488-2183

7 Appointments Process Continued Applications can be filled out online at and the original will need to be mailed to: Appointments Office The Capitol, 705 Tallahassee, Florida 32399-0001 The Appointments Office will brief the Governor on the requests they receive The Appointments Office will call all applicants whether or not they were appointed Appointed applicants will receive a packet from the Department of State and are responsible for completing and sending in all documents (documents will be discussed in later slides)

8 Documents that must be filed Oath of Office- Form DS-DE 56 Must be completed and returned to the Department of State (See Attachment) Statement of Financial Interests FORM 1 Must be completed and returned to the Commission on Ethics Office (See Attachment)

9 Board Powers and Duties The CCEP Board shall have the powers and authority necessary to effectuate the purposes of the board and the CCEP program. The CCEP Board may recommend adoption of rules as necessary to implement and administer the program. For the Agency’s consideration Conduct quarterly board meetings Solicit, accept, receive, invest, and expend funds from public or private sources as appropriate Contract with public or private entities as appropriate Distribution of CCEP funding to coalitions per AWI procedures

10 Ethics Provisions, Sunshine Law and Public Records Law Members of the CCEP Board are subject to the ethics provisions in part III of Chapter 112, Florida Statutes. (See Attachment) The CCEP board members are also subject to the Sunshine Law, Chapter 286 Florida Statutes and Public Records Law, Chapter 119, Florida Statutes (See Attachment)

11 Officers and Elections Chairperson and vice-chairperson will be elected by majority vote to serve a two year term and may serve a limit of two consecutive terms. The election shall take place prior to the last day of June and the officers shall assume office on the first day of July. Role of the chairperson:  The chairperson shall preside at all meetings of the CCEP Board. The chairperson shall facilitate meetings, approve agenda items and perform any other necessary duties to accomplish the CCEP mission. Role of the vice-chairperson:  The vice-chairperson shall perform the duties of the chairperson with full authority during the absence of the chairperson and shall assist the chairperson as requested.

12 Meetings In accordance with § 411.0102, Florida Statutes, regular meetings of the CCEP Board shall be held at least quarterly; however, the CCEP Board may meet as often as it deems necessary to fulfill its statutory duties and responsibilities. CCEP Board meetings shall be open to the public in accordance with Chapter 286.011, Florida Statutes. Special Meetings - Special meetings of the CCEP Board may be called by the chairperson.

13 Travel and Reimbursement In accordance with § 411.0102(4) (c), Florida Statutes, members of the CCEP Board shall serve without compensation but are entitled to reimbursement for per diem and travel expenses incurred in the performance of their duties as provided in § 112.061, Florida Statutes and reimbursement for other reasonable, necessary, and actual expenses. Follows AWI-OEL Guidelines Processed Through Consumer Affairs Unit  (Ed Hoover at 850-921-3167 or Final Processing by the Finance & Accounting Office of the Agency for Workforce Innovation

14 Travel and Reimbursement cont. Required Information Place/Time of Departure Place/Time of Return Original Receipts for Hotel Expenses Original Receipts for Car Rentals Original Receipts for Airline Tickets Member Social Security Number A current Mailing Address Meal Receipts are not required as reimbursements for meals are based on Times of Arrival/Departure.

15 Travel and Reimbursement Cont. To obtain final reimbursement original signatures must be used. This will be obtained through the postal system. Upon receipt of the final voucher it will take approximately 7-10 days for processing. Upon receipt of the reimbursement it will be forwarded directly to the traveler.

16 Goals for Marketing the CCEP Program Establish the child care industry as a catalyst for economic growth in business. Increase awareness of the CCEP program with business leaders, working parents and policy leaders. Increase private sector program participation. Brand the CCEP program as a necessary work-life benefit for employees and as a vital component for improving a business’s bottom line. Arm local early learning coalitions with materials and the knowledge to communicate CCEP messages at local levels. Develop relationships with private businesses and corporations at both state and local levels.

17 Flow of Funding At the state level, the CCEP is administratively assigned to the Agency for Workforce Innovation (AWI). Funding is authorized by the Legislature through the AWI Office of Early Learning (AWI OEL). This federal funding is part of the federal Child Care and Development Fund, a portion of which is dedicated to the CCEP Program. The program is guided by a statewide board appointed by the Governor. The CCEP board is responsible for determining the program’s annual budget, distributing program funds to local early learning coalitions, and making policy decisions regarding the administration of the program. The board is supported by the Office of Early Learning which provides board staff support, marketing and technical assistance.

18 Flow of Funding Continued At the local level, early learning coalitions administer the program, manage contributions and conduct eligibility determinations for families who wish to participate in the program.

19 The Agency for Workforce Innovation The Agency for Workforce Innovation is Florida’s lead state workforce agency, directly administering the state’s Unemployment Compensation, Workforce Development Services and Early Learning programs. The Office of Early Learning is a division within the Agency, providing oversight of Florida’s school readiness programs, and is the lead entity for implementing the state’s successful Voluntary Prekindergarten program. Led by our Governor, the Agency for Workforce Innovation serves the people of Florida by working to support families and ensuring children have quality early learning opportunities. The Agency’s goal for Florida is Children ready to learn, families ready to earn. The Agency houses three critical divisions—or business lines—that provide services to Florida’s families and children:

20 Unemployment Compensation Unemployment Compensation—Through the unemployment insurance program, the Agency provides temporary wage replacement benefits to Floridians who have lost their jobs through no fault of their own. In the Unemployment Compensation office, we resolve disputed unemployment compensation claims and tax liability protests. This division also reviews claims, benefit payments, and warrants as well as responds to calls from claimants, employers, and other Floridians. Additionally, this division bears responsibility for detecting and preventing unemployment fraud and overpayments.

21 Workforce Services Workforce Services—The Agency for Workforce Innovation is the Governor’s agency for disbursement of federal workforce funds. Through our Workforce Services office, we administer many programs that help the employed, as well as the unemployed and the underemployed. This division is responsible for providing One-Stop Program Support services (workforce program information, guidance and technical assistance) to the Regional Workforce Boards, as well as providing Labor Market Statistics information to our workforce partners and the general public. Additionally, the Agency is the administrative entity to Workforce Florida, Inc., and works closely with Workforce Florida, Inc. to administer workforce programs across the state.

22 Early Learning Early Learning—The Agency’s Office of Early Learning is responsible for implementation of the state’s Child Care Resource and Referral, School Readiness, and Voluntary Prekindergarten programs. These programs support families as they seek employment or work by paying for child care services so they can work. The Voluntary Prekindergarten program is free for the state’s four-year-old children. This high quality program prepares children to be ready to learn when they enter kindergarten. The Agency works with 31 local early learning coalitions to ensure services to families and children are available, accessible and affordable.

23 References and Attachments CCEP Statutes § 411.0102 CCEP Bylaws CCEP Fact Sheet Gubernatorial Questionnaire Oath of Office DS-DE 56 Statement of Financial Interests FORM 1 Ethics Laws Part III of Chapter 112 Florida’s Sunshine Law, Chapter 286, Florida Statutes Public Records Law, Chapter 119, Florida Statutes

24 FOR MORE INFORMATION Child Care Executive Partnership Natalie K. Sellars 107 E. Madison Street Suite 100, MSC#140 Tallahassee, FL 32399-4143 850-921-3180

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