Founded in 1891 in Seattle, WA Jesuit Catholic institution 7,800 students within seven schools/colleges, plus a law school 1,400 faculty and staff members Outsourced IT department
Recycling program established in 1988 with 58% of campus waste recycled, composted or reused today 50 acre campus maintained organically and without pesticides and herbicides since 1998 Four LEED Gold Buildings Carbon neutral heating and cooling 2012 Went live with document imaging 12/2010 in the Enrollment Services Division
Reasons for moving to document imaging should guide this decision If you use an ERP contact them to see which product they recommend Contact peer institutions to see what they recommend Review at least 3 vendor presentations before making a decision Be sure to review functionality of each
Contact as many clients of the chosen vendor as possible Always get best price prior to signing a contract Develop plan for growth of system (licenses) Ensure the person negotiating the contract is aware of the must have components
Develop and articulate goals Decide when (and which office) to implement Develop implementation team Contact other vendor clients Functional users should speak with their counterparts as well Document current processes Recommend this done by functional users
Document all decisions and rationale behind decisions Record minutes for all implementation meetings Keep all documentation in a central location each team member can access Always keep everyone on the same page.
Scheduling implementation and testing Keep functional users up to date on major changes as you design new processes Don’t focus as much on what the tool can or can not do, but on how you want your process to work. There can be only one implementation leader.
Check standardization of machines Understand who will maintain/manage system; this person/s should lead training Do as much as possible before contract period ends with consultants Determine where and how this training will be conducted Recommend at least two months of testing & training Even if everything up to this point has gone perfectly it can all come crushing down here