1. Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

2. Introduction Student News VTC Welcome to the January 2010 Student VTC. Our next VTC will be Thursday, March 25th, 2010. There is not a VTC scheduled for February If you have comments or suggestions for upcoming VTC’s, please email them to: stucoord@esd101.net

3. News

4. News Upcoming Workshops NY Scheduling Workshops –7 Regional Next Year Scheduling Workshops February 16, 2010 – at Rosalia February 17, 2010 – at Davenport February 19, 2010 – at ESD101 February 22, 2010 – at Deer Park February 23, 2010 – at Kettle Falls February 24, 2010 – at North Franklin February 26, 2010 – at Clarkston All workshops will be held from 9:00 to 4:00. You should have received an e-mail indicating which workshop your district has been assigned to attend.

5. News Important Dates February 16, 2010 WAMS database will be finalized for grades 3 – 8 WASL booklets. March 14 – March 16, 2010 WASWUG Conference Welcome Summit Valley Summit Valley School District joined us, January 1, 2010

6. News Upcoming Release February Release Weekend 3:00 AM – 9:00 PM Saturday, February 6 th March Release Weekend 3:00 AM Saturday February 13 th – 9:00 AM Sunday February 14 th Users must be logged out during these installations. Applicable Release Notes will be posted to the Student Website.

8. New Reporting Requirements Number of Incidents related to Drugs and Violence Suspensions and Expulsions for all Weapons Incidents Number of violent acts that did not result in serious bodily injury Number of violent acts that resulted in serious bodily injury Note: A single incident may involve 1 or more students – it is important to remember this when entering discipline information into the Skyward Discipline Module.

9. Weapons Reporting 1.The deadline for submitting the data is July 09, 2010. 2.The reporting period is the first day of school (fall 2009) through the last day of the school year (spring 2010). 3.Report the number of incidents involving firearms on school premises, on transportation systems, or in areas of facilities while being used exclusively by public or private schools. 4.A single incident (event) may involve 1 or more students and result in 1 or more suspensions or expulsions. Report all incidents, even if no penalty is imposed.

10. Weapons Reporting. 1. “Other firearm” requires a description “Other weapon” will also require a description

11. Weapons Reporting Not IDEA Education Number of Students One year expulsion not modified, no alternative placement One year expulsion not modified, alternative placement Expulsion modified to less than one year, no alternative placement Expulsion modified to less than one year, alternative placement Other removal (such as death, withdrawal, or incarceration) Other disciplinary action No action IDEA Education Number of Students One year expulsion not modified, receiving services Expulsion modified to less than one year, receiving service Other removal (such as death, withdrawal, or incarceration) Other disciplinary action No action THIS SECTION IS SPECIFIC TO FIREARMS EXPULSIONS (COLUMN A,B,C,D)

12. Weapons Reporting (Column A) Handgun An incident in which one or more students possessed or brought a handgun or pistol to school; the number of students suspended or expelled resulting from an incident in which one or more students possessed or brought a handgun or pistol to school. (Column B) Shotgun/Rifle An incident in which one or more students possessed or brought a shotgun or rifle to school; the number of students suspended or expelled resulting from an incident in which one or more students possessed or brought a shotgun or rifle to school. (Column C) Multiple firearms An incident in which one or more students possessed or brought more than one of the above firearms to school; the number of students suspended or expelled resulting from an incident in which one or more students possessed or brought more than one of the above firearms to school.

13. Weapons Reporting (Column D) Other firearm An incident in which one or more students possessed or brought another type of firearm not named above, including zip guns, starter guns, and flare guns to school. As defined by the Gun Free Schools Act, other firearms include: any weapon (including a starter gun) which will, or is designed to, or may readily be converted to, expel a projectile by the action of any explosive; the frame or receiver of any weapon described above; any firearm muffler or firearm silencer; Definition continues on the next slide.

14. Weapons Reporting Column (D) Continued Any destructive device, which includes:  Any explosive, flammable, or poison gas (such as: bomb, grenade, rocket) having a propellant charge of more than four ounces, missile having an explosive or flammable charge of more than one quarter ounce, mine, or similar device.  Any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than one-half inch in diameter.  Any combination or parts either designed or intended for use in converting any device into any destructive device described in the two immediately preceding examples, and from which a destructive device may be readily assembled.

15. Weapons Reporting (Column E) Knife/Dagger An incident in which one or more students possessed or brought a knife or dagger to schools; the number of students suspended or expelled resulting from an incident in which one or more students possessed or brought a knife or dagger to school. (Column F) Other weapon An incident in which one or more students possessed or brought anything used as a weapon that is not classified as a handgun, rifle/shotgun, knife/dagger, or other firearm to schools. Examples include: chains, pipes, razor blades or similar instruments with sharp cutting edges; ice picks, pointed instruments (pencils, pens); nun- cha-ka sticks; brass knuckles; stars; billy clubs; tear gas guns; electrical weapons (stun guns); BB or pellet guns; and explosives or propellants.

16. Student Behavior Reporting 1.The deadline for submitting the data is July 09, 2010. 2.The reporting period is the first day of school (fall 2009) through the last day of the school year (spring 2010). 3.An incident results in the removal of one or more students from their regular educational setting for at least an entire school day. A single incident may result in the suspension or expulsion of many students. Note: Per Jeff Soder from OSPI ; in-school suspensions should not be included in the suspension counts.

17. STUDENT BEHAVIOR REPORTING

18. ( Column A) Harassment, Intimidation, and Bullying An incident involving Harassment, Intimidation, or Bullying based on school district policy; the number of students suspended or expelled resulting from an incident involving HIB based on school district policy. (RCW 28A.300.285) (Column B) Tobacco An incident involving the possession, use, distribution, or sale of tobacco products or the violation of school district tobacco policy; the number of students suspended or expelled resulting from the possession, use, distribution, or sale of tobacco products or the violation of school district tobacco policy. (U.S. ED) (Column C). Alcohol An incident involving the manufacture, sale, purchase, transportation, possession, or consumption of intoxicating alcoholic beverages or substances represented as alcohol or the violation of district alcohol policy. Suspicion of being under the influence of alcohol may be included if it results in disciplinary action; the number of students suspended or expelled resulting from the manufacture, sale, purchase, transportation, possession, or consumption of intoxicating alcoholic beverages or substances represented as alcohol or the violation of district alcohol policy. Suspicion of being under the influence of alcohol may be included if it results in disciplinary action. (U.S. ED).

19. STUDENT BEHAVIOR REPORTING (Column D) Drugs An incident involving unlawful use, cultivation, manufacture, distribution, sale, solicitation, purchase, possession, transportation, or importation of any controlled drug or narcotic substance or violation of the district drug policy. Include the use, possession, or distribution of any prescription or over-the-counter medication (e.g., aspirin, cough syrups, caffeine pills, nasal sprays); the number of students suspended or expelled resulting from unlawful use, cultivation, manufacture, distribution, sale, solicitation, purchase, possession, transportation, or importation of any controlled drug or narcotic substance or the violation of district drug policy. (Column E) Fighting without major injury An incident involving mutual participation in physical violence, where there is no major injury.* (Do not include verbal confrontations, tussles, or other minor confrontations.); the number of students suspended or expelled resulting from mutual participation in an incident involving physical violence, where there is no major injury. * A major injuries include stabs, bullet wounds, concussions, fractured or broken bones, and cuts requiring stitches.

20. STUDENT BEHAVIOR REPORTING ( Column F) Violent incidents without major injury An incident involving violence without injur; any infraction defined by school district policy as a violent offense, but at least the following: Assault (RCW 9A.32) Malicious Harassment (RCW 9A.46) Kidnapping (RCW 9A.40) Rape (RCW 9A.44) Robbery (RCW 9A.56) (Column G) An incident involving violence with injury An incident involving any infraction defined by school district policy as a violent offense, but at least the following: Fighting that results in a major injury Assault (RCW 9A.32) Homicide (RCW 9A.32) Malicious Harassment (RCW 9A.46) Kidnapping (RCW 9A.40) Rape (RCW 9A.44) Robbery (RCW 9A.56)

21. Using Skyward for Weapons and Behavior Reporting Updating the Tables Offense Table -- Web Student Management/OF/DI/PS/CO/OF All offenses reported on either report must be included in the Offense Table

22. Using Skyward for Weapons and Behavior Reporting Updating the Tables Action Table - Web Student Management/OF/DI/PS/CO/AC All actions reported on either report must be included in the Action Table

23. Using Skyward for Weapons and Behavior Reporting Student Offenses Coding Incidents - Web Student Management/ST/PR/Discipline/Offenses

24. Using Skyward for Weapons and Behavior Reporting Student Actions Coding Actions - Web Student Management/ST/PR/Discipline/Offenses

25. Using Skyward for Weapons and Behavior Reporting Student Actions Web Student Management/ST/PR/Discipline/Offenses/Action Summary

26. Using Skyward for Weapons and Behavior Reporting Counting Weapons and Student Behavior Incidents: Information on counting incidents will be forthcoming. We will provide the information to you via e-mail.

27. Using Skyward for Weapons Reporting Page 2 of the Weapons Report Data Mining Report Summarization of Firearm Incidents (Columns A – D) All actions taken for Firearm Incidents must be reported on the second page of the Weapons Report. There is a section for IDEA (special ed) and non-IDEA students. Parameters used to generate this report:

28. Using Skyward for Weapons Reporting Page 2 of the Weapons Report Data Mining Report Summarization of Firearm Incidents (Columns A – D)) Sample Report

29. Using Skyward for Weapons Reporting Not IDEA Education Number of Students One year expulsion not modified, no alternative placement 4 One year expulsion not modified, alternative placement 1 Expulsion modified to less than one year, no alternative placement Expulsion modified to less than one year, alternative placement Other removal (such as death, withdrawal, or incarceration) Other disciplinary action No action IDEA Education Number of Students One year expulsion not modified, receiving services 1 Expulsion modified to less than one year, receiving service Other removal (such as death, withdrawal, or incarceration) Other disciplinary action 1 No action THIS SECTION IS SPECIFIC TO FIREARMS EXPULSIONS (COLUMN A,B,C,D)

30. Using Skyward for Weapons and Behavior Reporting Web Student Management/OF/DI/RE/Discipline Counts Report This report counts the total suspensions and expulsions for each offense, by grade level. Two versions of this report must be created. It is recommended that the reports be developed in entity 000. This will allow for them to be run for a single entity or district wide. There will be 1 report for Expulsions There will be 1 report for Suspensions It may take a little while get the reports set up. There is a document posted to the student records training materials web site, called Discipline Counts Report for the Annual Weapons and Student Behavior Reports. The document describes how to set up the report in Skyward Web Access. It can also be set up in Skyward Citrix..

31. Using Skyward for Weapons and Behavior Reporting OF/DI/RE/Discipline Counts Report

33. S1 Gradebook Backups Gradebook backups may be created and stored from the Educator Access+ tab in Web Access Path: Web Access/Educator Access+

34. S1 Gradebook Backups If you do not have templates already set up, click “Add” to create one. Path: Web Access/Educator Access+/Administrative Access/Secondary Progress Report by Entity

35. S1 Gradebook Backups This is the top half of the Template Maintenance screen Path: Web Access/Educator Access+/Administrative Access/Secondary Progress Report by Entity – Template Maintenance

36. S1Gradebook Backups This is the bottom half of the Template Maintenance screen Path: Web Access/Educator Access+/Administrative Access/Secondary Progress Report by Entity – Template Maintenance

37. S1 Gradebook Backups Path: Student Management/My Print Queue You can use the Print and/or Save buttons to print or save the report. Note that there are over 600 pages in this report, so in order to save resources our recommendation is to save the report electronically as a PDF file.

38. S1 Gradebook Backups Path: Web Access/Educator Access+/Administrative Access/Secondary Progress Report by Entity Edit existing templates to get reports for remaining students and entities

40. P223 in Web Access In order to get detailed Voc FTE counts per student, the final P223 must now be run from Web Access Path: Student Management/Federal-State Reporting/WA State Reporting/Reports

41. P223 in Web Access When running the final P223 for submission to OSPI, you must click the checkbox to Create P-223 Extract File – just as you did in Citrix. Path: Student Management/Federal-State Reporting/WA State Reporting/Reports/P223 Monthly School District Enrollment

42. P223 in Web Access After the P223 has been run and the Extract File created, you must select this new option to transmit the file to OSPI Path: Student Management/Federal-State Reporting/WA State Reporting/Reports

43. P223 in Web Access A list of P223 Extracts created for the current school year will display. Path: Student Management/Federal-State Reporting/WA State Reporting/Reports/View Save Locally P-223 Extract File

44. P223 in Web Access The file is then sent to the Print Queue to process Path: Student Management/My Print Queue

45. P223 in Web Access Files will show a Transmitted date when they have been sent to OSPI Path: Student Management/Federal-State Reporting/WA State Reporting/Reports/View Save Locally P-223 Extract File

47. Athletic Grading – Auto Post WS|EA+|GB|SE|PS|CF|PD (Entity 000) Creates a Scheduled Task. You can edit the Task to Change the date and time. Product Setup Tab|SA|PQ\Scheduled Tasks

48. Athletic Grading – Auto Post Schedule Task When the Scheduled Task runs: The current term grade populates the ATH bucket for those students in ‘open’ Activities. NOTE: Always the TERM grade, never the Semester grade If no term grade exists, blank is posted The ATH bucket is not ‘cleared’ first, so when a Term grade does not exist, the ATH grade is unchanged. If the student dropped the course the ATH bucket remains unchanged. A report is produced in the print queue. The scheduled task runs for the entire district.

49. Ath Eligibility Post Tracking EA+|Admin Access|Ath Eligibility Post Tracking Create a Template –Choose the Date Range for Posting –Option to Only show Teachers who have not posted –Choose Only show Classes that have Students

50. Ath Eligibility Post Tracking EA+|Admin Access|Ath Eligibility Post Tracking Athletic Eligibility Post Tracking Report –Classes/Teachers –Last Posted Date

52. Semester Change – Viewing S1 Classes Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook

53. Semester Change – Viewing S1 Classes Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook

54. Semester Change – Viewing S1 Classes Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook – click on Quick Scoring

55. Semester Change – Quick Score for S1 Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Quick Scoring

56. Semester Change – Reports for S1 Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports/Progress Detail Report

57. Semester Change – Reports for S1 Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports/Progress Detail Report - Click to Add a new Template

58. Semester Change – Reports for S1 Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports – click on Reports button

59. Semester Change – Reports for S1 Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports

60. Semester Change – Reports for S1 Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Reports/Progress Detail Report

61. Semester Change – Viewing Dropped Students Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Display Options – Click on Student Display

62. Semester Change – Viewing Dropped Students Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Display Options/Student Display

63. Semester Change – Viewing Dropped Students Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook/Main Screen

64. Semester Change – Viewing Dropped Students Path: Web Access/Educator Access Plus/Teacher Access/My Gradebook – individual student selected

66. Semester Change – Scheduling Tab Path: WESPaC/Student Management/Student/Options/Tab Specific Options/Scheduling

67. Semester Change – Scheduling Tab Path: WESPaC/Student Management/Student/Options/Tab Specific Options/Scheduling

68. Semester Change – Scheduling Tab Path: WESPaC/Student Management/Student/Scheduling Tab

69. Semester Change – Q Print Path: WESPaC/Student Management/Student/Scheduling Tab/Edit

70. Semester Change – Q Print Path: WESPaC/Student Management/Student/Scheduling Tab/Edit/Reports/Standard Student Schedule

71. Semester Change – Q Print Path: WESPaC/Student Management/Student/Scheduling Tab/Edit/Reports/Standard Student Schedule After clicking on #Save button

72. Semester Change – Report Options Path: WESPaC/Student Management/Office/Grading/Reporting/Grade Information Analysis/Selected Grades

73. Resources Northeast Regional Data Center Go to www.esd101.net/nerdcwww.esd101.net/nerdc –Training Materials Click cancel if a screen pops up requesting a password This presentation will be posted upon completion of the VTC. –FAQS –Calendar

74. Feedback VTC topics you’d like to see covered? Training needs? Email suggestions to stucoord@esd101.netstucoord@esd101.net

75. Thank You! Please e-mail a list of VTC attendees at your site to: stucoord@esd101.net