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MM/DD/YYYY TC/PC Report Format and Related Issues Presented by Joaquin H. Castro P&E Deputy Director for Rockets, Space & Advanced Propulsion NIS Meeting,

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Presentation on theme: "MM/DD/YYYY TC/PC Report Format and Related Issues Presented by Joaquin H. Castro P&E Deputy Director for Rockets, Space & Advanced Propulsion NIS Meeting,"— Presentation transcript:

1 MM/DD/YYYY TC/PC Report Format and Related Issues Presented by Joaquin H. Castro P&E Deputy Director for Rockets, Space & Advanced Propulsion NIS Meeting, AIAA 2014 Space, San Diego, Ca. 5 August 2014

2 MM/DD/YYYY Agenda Why do we write TC Annual Reports?  Overall construct/philosophy/History  What data needs to be captured and WHY; is it captured for immediate dissemination or for archival record? Who is the customer?  What’s the tempo –updated twice a year (group and annual reports)?  What is the retention and retrieval approach? The written reports are not posted to any website; have to contact Betty for archival copies. Suggested DRAFT Format and example for Annual Report How should reports be handled? 2

3 MM/DD/YYYY Proposed Format 3

4 MM/DD/YYYY “TC/PC Name” Committee January 20XX to December 20XX Annual Report or January 20XX to June 20XX Interim Report

5 MM/DD/YYYY Committee Overview 5 Liaisons Gas Turbine Engines (Name) Liquid Propulsion (Name) Energetic Comp & Sys (Name) Fluid Dynamics (Name) High Speed ABP (Name) Hybrid Rockets (Name) Nuclear Propulsion (Name) Solid Rockets (Name) ASME/IGTI (Name) ICLASS (Name) ILASS Asia (Name) ILASS Europe (Name) Chair (Name) Phone: (xxx) xxx-xxxx Vice Chair/Chair-Elect (Name) Phone: (xxx) xxx-xxxx Secretary/Treasurer (Name) Phone: (xxx) xxx-xxxx SC “X” Name SC Chair Name SC “X” Name SC Chair Name Education Chair Name Awards Chair Name Membership Chair Name Publications Chair Name Technical Programs Chair Name Webmaster Chair Name Members XX Total / Last year Total. –XX Regular xx – X Associate x –XX International xx Category – XX Industry (XX% xx* ) – XX Academia (XX% xx* ) – XX Government (XX% xx* ) International members –X Country x Subcommittees “TC/PC Name” Committee Imbedded Roster file required, see Comment Note

6 MM/DD/YYYY “TC/PC Name” Committee Recent Conference Performance Issues / Help Needed Forum Name Year Abstracts Received: XXX Abstracts Accepted: XX Sessions: XX ( X Invited) Withdrawals/No-Shows: XX Presented: XX ( X Invited) Accomplishments Initiatives & Plans Financial Status and Other Activities Abstracts Received: XX Abstracts Accepted: XX No. of Sessions: XX Withdrawals/No-Shows: XX/XX Papers presented: XX (X ITAR) Activity Summary - January 20XX to December 20XX (MM/DD/YYYY) Use this area to identify areas that you believe are important issues and require help from TAC Use this area to identify areas of innovation, new ideas, initiatives or other important committee efforts

7 MM/DD/YYYY Forum Participation List Forum/Conference related activities and plans What are the top 3 successes and top 3 disappointments form last years’ conference? How can we improved the Forums? List top 5 Sessions / Panels sponsored or co-sponsored for the Forum  Lessons learned, what worked, what did not worked and why? List other relevant topic areas (if any) committee would like to sponsor in the future and why? List members of the Forum Organizing Committees (TAOs) and succession plan 7 “TC/PC Name” Committee

8 MM/DD/YYYY Committee Meetings Provide (One page) Summary of last year’s meetings and plan for next year’s meeting  Location, date, Forum (Face-to-face or via phone or web meeting)  Example Spring Meeting Held in Conjunction with the USAF / Aerospace Corporation Space Power Workshop (SPW), El Segundo, CA, on 4/23/2013. Meeting Minutes Embedded in Appendix Summer Meeting Held in Conjunction with the AIAA Joint Propulsion Conference (JPC) / International Energy Conversion Engineering Conference (IECEC), San Jose, CA, on 7/16/2013. Winter Meeting To Be Held First Week Feb 2014 (Tentative) Next Face-to-Face Meeting to Be Held at 2014 SPW in May 2014 Telephone meetings held on March and September “TC/PC Name” Committee Imbedded meeting minutes file required, see Comment Note

9 MM/DD/YYYY Honors & Awards Activities Provide Summary of Honors and Awards Activities  Sponsored Awards  Nominations  Awardees' Selection  Status of nomination year-to-year slate 9 “TC/PC Name” Committee

10 MM/DD/YYYY HSABP TC Example 10

11 MM/DD/YYYY High Speed Air Breathing Technical Committee January 2014 to July Interim Report

12 MM/DD/YYYY T.C. Overview 12 TC Liaisons HyTASP: R. Starkey, D. Musielak JANNAF: P. Drummond, S. Beckel European Orgs.: TBD Aero Thermal TC : Moehlenkamp; Fluid Dynamics TC: H. Hassan Ground Test TC : TBD Propellants & Combustion: Tangirala Public Policy CVDs: J. Castro AIAA Sections: D. Musielak AIAA University Chapters : J. Malo- Molina NASA: D.R. Reddy, J. Lee Green Energy PC: M. Bradley PGC PC: D. Paxson T.C. Chair Dr. Dora Musielak Phone: (817) Vice Chair/Chair-Elect Dr. Venkat Tangirala Phone: Membership Dr. Timothy O’Brien Communications Dr. Jeff Dalton Honors & Awards Dr. Orval (Rusty) Powel Education Dr. Dora Musielak (acting) Conferences: P&E JPC Dr. Joel Malo-Molina Conferences: SciTech ASM Dr. Ron Springer P&E ABP Nominations Dr. Han Madhanabharatam Webmaster Dr. Dora Musielak (acting) TC Members 43 Total / 50 –35 Regular 37 – 4 Associate 5 – 4 International 8 Category – 22 Industry 19 (51% 38 ) – 12 Academia 18 (28% 36 ) – 9 Government 13 (21% 26 ) International members –1 Belgium 1 –1 Italy 2 –1 Japan 2 –1 Russia 1 Subcommittees HSABP Technical Committee AIAA HSABP TC Roster 31 July 2014

13 MM/DD/YYYY HSABP Technical Committee Recent Conference Performance Issues / Help Needed P&E Forum JPC2014SciTech ASM2015 Abstracts Received: 52 Abstracts Accepted: NA Sessions: 9 ( 1 Invited) Withdrawals/No-Shows: NA Presented: NA ( NA Invited) Coordination with session chairs to ensure each and every session is chaired Determine new methods to engage TC members with travel restrictions Bring back Speaker’s Briefing each morning Accomplishments Published 2 Newsletters – Issue SciTech2014, and Issue P&E Forum 2014 TC leadership transition completed on June 1 Organized 10 sessions (7 paper / 3 poster) for 2014 P&E and 3 joint sessions (GTE, ABPSI, P&C) and 1 ITAR session Participated in selection of 2014 ABP Award winner Selected HSABP Best Paper Award Accepted 3 new TC regular members, and 2 associate members Continued to update SharePoint Began an Education Series published via SharePoint Produced Business Cards to Promote TC Launched LinkedIn Network Site Supported AIAA/IGTI Engine Design Competition Supported Pressure Gain Combustion PC Energize Education Activities, devising new course offerings and modern forms of delivery 2014 Year-In-Review Article Pursue high-speed component for PAW Recruit YP, women, International and Government members to balance representation Develop new banner easy to transport Initiatives & Plans Financial Status and Other Activities $1808 Planned expenditures: TC Banners, TC Business Cards Abstracts Received: 67 Abstracts Accepted: 58 No. of Sessions: 10 Withdrawals/No-Shows: 10/XX Papers presented: 46 (2 ITAR) T.C. Activity Summary - January 2014 to July 2014 (07/31/2014) 31 July 2014

14 MM/DD/YYYY Forum Participation HSABPTC participates in SciTech and P&E Forum – Technical Sessions, Special Sessions, and General TC Meetings Top 3 successes form P&E Forum  Special session on supersonic combustion simulation  More papers presented compared with last year’s JPC Top 3 disappointments from P&E Forum  Fewer papers authored by US organizations compared with internationals (20/26)  Venue too large  Not enough informal meeting spots to network between sessions How can we improved the Forums?  Emphasize Speaker’s Briefing Breakfasts  informal meetings with speakers and co-chairs give opportunity to meet face-to-face before session, ensure chairs are present, build rapport, and ease first-time speakers nervousness.  Add more coffee break meeting spots to network between sessions  Add more invited sessions 14 HSABP Technical Committee 31 July 2014

15 MM/DD/YYYY Forum Participation Top 5 Sessions sponsored and co-sponsored for P&E Forum  Lessons learned: coordination of session chairs is crucial for success. Other relevant topic areas (if any) TC would like to sponsor in the future and why?  Pressure Gain Combustion Technologies  growing interest in R&D status Members of the Forum Organizing Committees (TAOs) and succession plan  Tim O’Brien (P&E Forum JPC)  Joel Malo-Molina  Ron Springer (SciTech ASM)  Dan Paxson 15 HSABP Technical Committee 31 July 2014

16 MM/DD/YYYY TC Meetings Summary of meetings and plan for next year’s meetings  Bi Annual TC General Meeting held in conjunction with SciTech ASM 2014, National Harbor, MD, on 13 January  Bi Annual TC General Meeting held in conjunction with P&E Forum JPC 2014, Cleveland, OH, on 28 July Meeting Minutes.  Next telephone meetings planned for September 2014, and November 2014  Monthly status reports from subcommittee chairs are planned, starting in September HSABP Technical Committee Imbedded Minutes file 31 July 2014

17 MM/DD/YYYY Honors & Awards Activities Summary of TC’s Honors and Awards Activities  HSABP TC sponsors three awards: Air Breathing Propulsion (ABP) Award, HSABP Best Paper Award, and Gordon Oates ABP Graduate Award  Received 5 nominations for ABP Award  Dr. Aswhani from Maryland University was selected as the winner of the ABP Award  ABP Status of nomination year-to-year slate  Will continue to identify potential candidates to nominate  Nominations for HSABP Best Paper Award  nominations are submitted by session chairs at both SciTech and P&E Forum conferences  HSABP Awardees Selection  Each year we receive as many as 30 and as few as 10 nominations for best paper  HSABP Status of nominations  See above  Gordon Oates ABP Graduate Award recently reinstated. 17 HSABP Technical Committee 31 July 2014

18 MM/DD/YYYY 31 July 2014


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