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Kennesaw State Compliance Playing and Practice Seasons Bylaw 17 February 21, 2013.

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Presentation on theme: "Kennesaw State Compliance Playing and Practice Seasons Bylaw 17 February 21, 2013."— Presentation transcript:

1 Kennesaw State Compliance Playing and Practice Seasons Bylaw 17 February 21, 2013

2 COMPLIAN CE STAFF Heath Senour – Associate Athletic Director for Compliance  Phone: Cindy Gillam – Compliance Coordinator  Phone: On

3 Presentation Agenda Best Valentine Gifts Mission Statement Playing & Practice Seasons New Compliance Website Policies and Procedures Official/Unofficial Visits In Closing…It’s a Wrap

4 Best Valentine Gifts Given or Received Track Shoes - Daughter – Sinks? Heath has received too many heartfelt gifts to mention!

5 MISSION STATEMENT The Kennesaw State University Compliance Office strives to provide a comprehensive compliance program with a focus on four general elements: rules education, policies and procedures, monitoring and self-reporting. This focus allows us to protect the integrity of the University, while fostering a culture of compliance and institutional control as required by the NCAA. Our visibility and availability are important aspects of providing a proactive approach as we assist the University, our student-athletes, institutional staff and donors/boosters in understanding the complex nature of NCAA rules.

6 Playing and Practice Seasons

7 Declared Season –  Hour Limitation  4 hours per day max Golf Practice Round Exception  20 hours per week

8 Declared Season –  Required day off per week Conference Championship Exception NCAA Championship Exception Travel Day may be used Vacation Period Exception Basketball Exception – 3 contests in a week

9 Declared Season –  Competition Day Count as 3 hours CARA Prohibited after competition  Except between contests or rounds during multiday or multievent competition (double- headers)  Preseason Practice Daily and weekly hours do not apply prior to first day of class or first scheduled contest  Vacation Periods: Daily and weekly hour limitations do not apply during official vacation period

10 Declared Season –  CARA Prohibited Between Midnight and 5am Exceptions  Participation in a conference or NCAA championship  Participation in competition that begins before midnight and concludes after midnight  Participation in a promotional practice activity (midnight madness)

11 Outside of Declared Season –  Weekly Hour Limitation:  8 hours per week No more than 2 hours of skill instruction 6 hours of strength and conditioning  CARA prohibited one week prior to beginning final exams  Required Two Days Off Per Week

12 Outside of Declared Season –  Skill Instruction:  September 15 – April 15 More than 4 student-athletes may participate  Prior to September 15 – After April 15 No more than 4 student-athletes at any one time  Equipment related to sport may not be used during conditioning activities

13 Outside of Declared Season –  No CARA During a Vacation Period:  Strength coaches may conduct workouts, provided student- athlete request workouts

14 Hour-Limitation Record –  Practice Logs:  Weekly logs submitted monthly via Jumpforward (Due the 5 th of every month)  S-As randomly selected to approve logs

15 CARA –  Countable:  Athletic Meetings  Review of Game Films  Meetings with Sports Psychologist  Visiting Competition Site in Cross Country and Golf  Anything with an athletic purpose

16 CARA –  Not Countable:  SA Initiated Meetings (No CARA)  Travel (as long as no CARA occurs)  Training Room Activities  Life Skills/Character Development Meetings (Habitudes)  Fund Raising/Community Service Activities

17 Voluntary activities –  All Conditions Must Be Met: Activity must not be required to report back to coach Activity must be initiated and requested by student-athlete Activity may not be recorded for purposes of reporting back to coaching staff Student-Athlete may not be subject to penalty if student-athlete elects not to participate

18 Voluntary activities  Coaching Staff Members May Not Be Present During Voluntary Activities  Exceptions: Safety Exception: Field events, jumping hurdles or jumping element of steeplechase Coach may provide safety and skill instruction but may not conduct the workout

19 Voluntary activities  Coaching Staff Members May Not Be Present During Voluntary Activities  Exceptions: Summer-Workout Sessions: Golf, Tennis, Track & Field/XC Coach may participate in individual workout sessions provided request is initiated by student-athlete

20 Nonchampionship Season Competition –  Baseball, Cross Country, Lacrosse, Soccer, Softball and Volleyball  No class time missed in conjunction with nonchampionship competition, including travel

21 New compliance website

22 New COMPLIANCE WEBSITE Thanks to Lisa Cherry Delete all saved forms on your desktop Updated forms are categorized Words to the Wise Compliance Tips Power Point Presentations Major Infractions Case Summaries

23 COMPL IANCE WEBSI TE

24 COMPL IANCE WEBSI TE

25 COMPL IANCE WEBSI TE

26 Policies and Procedures

27 Official visits – Prior to PSA coming to campus: Collect transcripts/test scores from PSA and upload into Jumpforward Ensure Compliance has Transfer Release, if a 4-year transfer Complete the Official Visit Request Form Complete OV Prospect Guidelines Form Complete SA Host Guidelines Form Upload a tentative itinerary

28 Official visits - Jumpforward PSA Name

29 Official visits - Jumpforward PSA Name

30 Official visits Once PSA arrives on campus: Coach reviews the OV Prospect Guidelines and has PSA sign form Coach reviews the SA Host Guidelines and has the Host sign form

31 Official Visits At Conclusion of visit: Coach completes the Official Visit Meal Summary Form Attach OV Meal Summary, OV Prospect Guidelines & SA Host Guidelines forms to the expense report If necessary, attach a revised itinerary

32 unofficial visits

33 Unofficial Visits Prior/Post PSA coming to campus: Complete the Unofficial Visit Form on Jumpforward This process does not require approval, but it is a way to track Unofficial Visits and can be completed after the Unofficial Visit has ended.

34 Unofficial Visits - Jumpforward PSA Name

35 Unofficial Visits - Jumpforward PSA Name

36 In Closing…It’s A Wrap!

37 In Closing…It’s a Wrap! Q & A Is it permissible for Jay Moseley to make a $500 donation to his program to use for a recruiting trip?

38 In Closing…It’s a Wrap! Q & A Yes, it is permissible for Jay to make a donation to his program to use for recruiting purposes. This scenario satisfies Bylaw as the money used for recruiting is now under institutional control. Not doing it this way would cause a violation, as coaches may not use personal money for recruiting purposes

39 In Closing…It’s a Wrap! Use of Recruiting Funds All funds for the recruitment of prospective student-athletes shall be deposited directly with the institution and shall be entirely responsible for the manner in which the funds are expended

40 In Closing…It’s a Wrap! Use of Recruiting Funds  Recruiting Expenses (e.g., travel, lodging, meals) may not be paid by: Personal funds Slush Funds  Outside organizations, agency, group of individuals  Camp/Event Operators  Booster/Donor

41 In Closing…It’s a Wrap! Use of Recruiting Funds NCAA member institutions should note that all funds for the recruitment of prospective student-athletes shall be deposited directly with the member institution, which shall be exclusively and entirely responsible for the manner in which such funds are expended. Therefore, it is not permissible for any outside organization or individual (e.g., recruiting or scouting service, event operator) to provide institutional coaching staff members with expenses (e.g., travel, lodging) to attend any event for recruiting purposes. Such expenses are considered funds donated for recruiting purposes and such funds must be deposited directly with the member institution, as opposed to being provided directly to an institutional coaching staff member(s). Further, any individual or organization that provides funds directly to the athletics department would be considered a representative of athletics interests and subject to all legislation applicable to that status (e.g., contact, telephone and evaluation restrictions). October 6, 2011 Educational Column

42 In Closing…It’s a Wrap! Use of Recruiting Funds A friend of an institution’s coach may provide lodging and or transportation (e.g., ride in car) to the coach in conjunction with the coach’s recruiting trip as long as the institution has authorized such activity (PA). However, that friend is now an athletics representative (booster) and therefore, may not attend the contest. Dec. 9, 1992 Interp

43 In Closing…It’s a Wrap! Questions? Thoughts?


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