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October 28,2013 Lessons Learned on Grant Funded Projects George Brown College – Green Building Centre
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Lessons Learned on Grant Funded Projects George Brown College – Green Building Centre Dr. Robert Luke Vice President, Research and Innovation, George Brown College John Alley Senior Advisor MHPM Project Managers Inc.
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Context Green Building Centre FedDev Federal Economic Development Agency for Southern Ontario CFI/MRI Canadian Foundation for Innovation Ministry of Research and Innovation
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Context Green Building Centre Success: Foster applied research capacity with industry Meet expectations of the granting bodies Maximize value to the College Tools for researchers to execute projects On time On budget Earn trust
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Lessons Learned Project Management Best Practice The value of Lessons Learned What worked well? What could be improved? What did we survive only by good luck?
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Lesson 10 Project Management Before you apply: Who is the Project Manager? Do you know the installation requirements? Who owns the unknown? Create project team buy-in
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Lesson 9 Timing is Everything Changing the wheel on a moving car Managing milestones, metrics Work start vs contract start Team cohesion and change management
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Lesson 8 Know the Contract Each funding agency is different Flexibility to change equipment Reporting requirements Content Timing Purchasing rules
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Lesson 7 Handle Your Team Managing researchers Shiny new things Research plans Managing management Buy in Culture change Strategy, operational planning
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Lesson 6 Good Procurement Saves $$ Funding proposal – 1 quote Funding execution – 3 quotes/RFP Bundle items Public RFP Savings = 10 – 15% RFP strategy
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Lesson 5 Handle Your Handler Understand your handler’s role
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Lesson 4 Good Reporting Saves Stress Finance systems = rear view mirror Cash flow projections Estimated cost at completion Operational deliverables
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Lesson 3 Signs It is all about communication: Internal Neighbours Funder Signs where required Bigger is better Know who is responsible for procuring
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Lesson 2 Be Ready to Adapt When it doesn’t go according to plan …. Scope ladder Contingency Escalation procedures
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Lesson 1 Celebrate Show the funder the value created Identify your successes Make everyone a part of the success
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Lessons Learned 10.Project management 9.Timing is everything 8.Know your contract 7.Handle your team 6.Good procurement saves $ 5.Handle your handler 4.Good reporting saves stress 3.Signs 2.Be ready to adapt 1.Celebrate
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Questions?
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Dr. Robert Luke rluke@georgebrown.ca John Alley john.alley@mhpm.com
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