1. Working with a Client ENG353

2. Analysis and Evaluation Analyze Content Organization Visual design Style Illustrations

3. Objective/Deliverable Following your analysis, you make your objectives. EX: Edit style to insure consistency The product you deliver the client is your deliverable—the finished edited product.

4. Schedule/Responsibilities Categorize your tasks. EX: Editing text, production (preparing pages0 EX: Meeting with client Preliminary meeting Develops shared understanding

5. Scheduling due dates Work backward from necessary date and stagger due dates. Tracking the document Report Received Copyedited Writer proof Editor’s check Final revisions

6. The Contract Editing agreement Document title Date submitted Date due Length Form submitted Visuals …

7. The Contract, Cont Editing required Spelling, grammar, punctuation Consistency Match of cross-references, figure nos., etc. Completeness of parts Accuracy of terms, numbers, etc. Visuals …

8. More on the Contract Organization Document Design Style: tone, diction, sentence structure, globalization Copymarking for graphic design Preparation of production-ready pages Preparation of production-ready visuals

9. Still more… Online editing acceptable? Estimates of time: hours working days Milestone (review) dates Handoff date Intellectual property Conditions, if any

10. Assessing time Examples Step-by-step procedures—4–5 hrs per procedure Glossary terms/defs.--0.75 hours per term Reference topics—3-4 hrs. per topic Revising existing text—1-3 hrs per page Editing—6-8 pages per hour Project management—10-15% of all other activities

11. Sampling Averages of time should be accompanied by reviews of sample pages. To do this— 1. Skim entire document to determine number of pages of text, illustrations, etc. 2. Edit sample pages (Ex: the first 2 or 3 pages of two chapters & pages with technical information) 3. On the basis of the time it takes you to do this work, estimate the entire editing job.

12. Conferencing Face-to-face meetings ideal Set the tone for your relationship If heavy editing, additional conference Nonverbal cues to diminish anxiety—nodding of the head, smiling

13. Conferencing II Before you meet, create plan and goals. An overview statement Identify topics and goals Review of edited document Don’t have to call attention to every emendation Goal—Verify your editing is correct for client

14. Conferencing III Keeping a good relationship Active listening “Are you saying that…” “Please go on…” “Please explain how…” “How does this point relate to…”

15. Conferencing III Keeping a good relationship Active listening “Are you saying that…” “Please go on…” “Please explain how…” “How does this point relate to…”

16. Conferencing IV Use positive language Instead of “wordy”— Instead of “poorly organized”—