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Editing and Formatting Document Tutorial 2. Spelling and Grammar Checker Red wavy line: word is either misspelled or not in Word’s dictionary. Green wavy.

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Presentation on theme: "Editing and Formatting Document Tutorial 2. Spelling and Grammar Checker Red wavy line: word is either misspelled or not in Word’s dictionary. Green wavy."— Presentation transcript:

1 Editing and Formatting Document Tutorial 2

2 Spelling and Grammar Checker Red wavy line: word is either misspelled or not in Word’s dictionary. Green wavy line: grammatical error. To use Spelling & Grammar Dialog Box: Your insertion point needs to be at the beginning of the document. Click the Review tab, Proofing group, click the Spelling & Grammar button. Although, this is a useful tool it should not replace proofreading.

3 Delete When you want to delete an entire word or multiple words, you can select the text, then press either the delete button or start typing over the selected text.

4 Moving Text in a Document Dragging & Dropping: select the text you want to move, press and hold down the left mouse button while you drag the selected text to a new location, and then release the mouse button. Selection bar: white space in the left margin. Clipboard: temporary storage place in your computer that holds text and graphics until you need them.

5 Cut, Copy, and Paste Cut: removes something in a document and places it in the Clipboard. Paste: places a copy of what is in the Clipboard into the document at the insertion point. Copy: copy text to the Clipboard, leaving the material in its original location. Clipboard task pane: special part of the Word window that displays the contents of the Clipboard. The last item cut and copied to the Clipboard is the 1 st first item in the Clipboard task pane. Clipboard stores up to 24 items.

6 Find and Replace When you are working in a long document, the quickest & easiest way to locate text is to use the Find & Replace command. Find tab: finding a word or phrase in a document. Replace: find a word or phrase and replace it with something else. Go to: moving the cursor directly to a specific part of a document.

7 Alignment Alignment: refers to the way a paragraph lines up horizontally with the right margin. Left: text is aligned on the left but uneven on the right. Right: text is aligned on the right but uneven on the left. Center: text is centered between the left and right margins. Justified: full lines of text are spaced between both the left and right margins, and the text is not uneven. (ex. text in newspaper columns)

8 Indenting Paragraphs Indent: move the entire paragraph to the right. Indent markers: on the horizontal ruler allow you to see at a glance a paragraph’s current indent settings. Hanging indent: where all the lines except the first line are indented from the left margin. Right indent: where all the lines of the paragraph are indented from the right margin.

9 Format Painter Makes it easy to copy all the formatting features of one paragraph to other paragraphs.

10 Bullets and Numbering Bullet: emphasize a list of items by adding a heavy dot. Numbering: lists items in a sequential order.

11 Bold and Italic Toggle: clicking the same button to turn a feature on and off. Help make specific words or phrases stand out: Bold Underline Italic

12 Helpful Keyboard Shortcut Bold: CTRL + B Italic: CTRL + I Underline: CTRL + U Single Space: CTRL + 1 Double Space: CTRL + 2 Select entire document: CTRL + A Cut: CTRL + X Copy: CTRL + C Paste: CTRL + V Key tips: can be displayed by pressing the ALT key.

13 Themes Theme: a designed collection of formatting options that include colors, graphics, and background images. There are 20 different themes. Each document theme is designed to convey a specific look and feel.


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