Making Guests Feel Welcome Send visitors directions in advance, including special notes on parking if needed Pre-arrange parking, and reserve space(s) Alert the appropriate staff of the scheduled visit Respect their time Represent your school professionally
Preparing for a Visit Contact your visitor to invite them Set up a day and time, and ask by what time your visitor needs to leave the school Plan a manageable and engaging schedule Identify teacher and student ambassadors Ask about any necessary accommodations for disabilities or other needs
Plan the Itinerary SUGGESTED ACTIVITIES Meeting to provide introduction to Linked Learning Tour the facilities Speak to a class about career paths Attend a school assembly Observe a class Group activity Project presentations Meet with teachers and/or students
The School Visit WELCOMING VISITORS Inform appropriate office staff of visitors so that visitors will feel welcome and be greeted by name Prep student and teacher ambassadors to greet visitors with a smile and handshake Provide clear directions of where to go Provide information on designated parking, seats, faculty bathrooms, etc.
The School Visit DURING THE VISIT Make sure people know your guests so they feel welcome Help address their needs Guide the visit, but let them lead Answer their questions Smile and be positive Thank them for visiting
Following Up THANK YOU NOTE OR EMAIL If possible, send a hand-written note to show extra care Make specific mentions of the school visit Include additional information and factsheets Outline clear next steps, such as “become a mentor for a class project,” or “host a field trip”