1. Non-Regulatory Guidance and ID&R Liaison NRG Training - Webinar January 9, 2013

2. Liaison Functions – Job Description  Function #1: To identify, assess and evaluate information received from a variety of sources in determining prospective migrant children and their families for the program services.  Function #3: To give state recruiters referrals of potential qualifying MEP children residing in the local district(s).  Function #7: To participate in MEP training sessions sponsored by the State Department of Education and to remain current on all MEP guidelines and standards.  Function #8: To fully understand all Federal guidelines as they pertain to the eligibility of children and provision of services for the Migrant Education Program.

3. Purpose/Goals of MEP Improve educational opportunities for Migrant children to:  Succeed in the regular school program  Meet the same academic content and achievement standards as all other students.  Graduate from high school.

4. Migrant Students should be benefitting from all support programs that the district already has in place:  Title I Reading  Title III ELL  State ESOL  At-Risk  MTSS  SIT  Special Education

5. MEP Supplemental Services  Preschool  Summer School  Before and After School Programs  In Class Services  Saturday Services  On-line Services  In Home Services  Credit Accrual – e2020, VPL, PASS

6. Support Services  Providing school supplies (Cannot pay school fees, district should already have a policy in place of how this is handled)  Educationally related activities  Transportation

7. Health, Nutrition and Social Services  County Health Departments  Service Organizations – Lions, Optimists, Kiwanis, Elks, Eagles, KofC, Rotary etc.  KanCare – replaces Healthwave January 1, 2013  Safety Net Dental Clinics  Kansas Statewide Farmworker Health Program  Free School Breakfast and Lunch  Local churches

8. Beyond the MEP  Are Migrant students taking advantage of other programs?  Advanced Placement  Dual Credit  ACT Prep  CTE courses  Extracurriculars – Clubs, Organizations, Sports

9. Migratory Child Migratory Child is a child…  Who is not older than 21 years of age; and  Who is entitled to a free public education(through grade 12) under State law or is below the age of compulsory school attendance; and  Who is a migratory agricultural worker or a migratory fisher; or  Who, in the preceding 36 months, in order to accompany or join a parent, spouse or guardian who is a migratory agricultural worker or a migratory fisher–  Has moved from one school district to another;  In a State that is comprised of a single school district, has moved from one administrative area to another within such district; or  As the child of a migratory fisher, resides in a school district of more than 15,000 square miles, and migrates a distance of 20 miles or more to a temporary residence.

10. OSY Out Of School YOUTH (OSY) refers to a youth who is:  a qualifying worker;  under the age of 22;  lacking a U.S.-issued high school diploma or equivalency certificate.  traveling on his/her own or with groups of workers/crew leader;  under the control of a parent or guardian during the regular school year; and  not solely responsible for his/her own welfare.

11. Emancipated Youth EMANCIPATED YOUTH refers to a youth who is:  a qualifying worker;  under the age of 22;  lacking a U.S.-issued high school diploma or equivalency certificate.  traveling on his/her own;  no longer under the control of a parent or guardian; and  solely responsible for his/her own welfare.

12. H-2A Temporary Agricultural Workers  No impact on being considered a migratory child!

13. Eligibility for Services  Any child birth through age 21 is eligible for services, BUT ONLY MIGRATORY CHILDREN 3 – 21 MAY BE COUNTED FOR STATE FUNDING  All children 0-21 born after the move should be listed on COE  Services for  Children not older that 21 who are entitled to a free public education through grade 12, and  Children who are not yet at a grade level at which the local educational agency provides a free public education

14. Parent PARENT refers to:  a birth parent;  a step-parent; or  a parent through adoption.

15. Guardian GUARDIAN refers to a person who:  has been appointed to be the legal guardian of a child through formal proceedings in accordance with law; or  stands in the place of a parent to a child whether by accepting responsibility for the child’s welfare or by a court order.

16. QUALIFYING MOVE  It is a move across school district boundaries; and  It is a change from one residence to another residence; and  It is due to economic necessity; and  It is in order to obtain qualifying work; and  It occurred within the preceding 36 months.

17. Move or Moved The first element of eligibility refers to where the move took place.  The terms MOVE or MOVED refer to a change from one residence to another residence that occurs due to economic necessity. To qualify for the MEP, this move must be from one school district to another.  Note: Moves TO Mexico or any other country will never qualify a family for the MEP since the MEP is meant to benefit families who perform qualifying work in the U.S.

18. Residency Date The RESIDENCY DATE refers to the date of the student’s arrival in the school district:  The residency date must be entered on the COE.  Residency is not an element of migratory eligibility.

19. QAD The QUALIFYING ARRIVAL DATE (QAD) refers to the date on which the qualifying move was completed.  This QAD must be entered on the COE.  The QAD is the date on which the child’s eligibility for the MEP begins.  The child is considered migratory for 36 months (3 years) from the most recent QAD.

20. TO JOIN refers to:  A move by the child(ren) prior to or after the qualifying worker’s move date.  The “to join” date is when the child(ren) and qualifying worker begin residing in the same location after a qualifying move is made.  For a “to join” move to occur, the child and the qualifying worker must join one another within 12 months.

21. Document For a “to join” move, the recruiter must document:  the different arrival dates of the worker and child on the COE and  the reason for the child’s later move or the worker’s later move on the COE Supplemental Documentation Form.

22. To Join Type of Qualifying Move The child … Qualifying Arrival Date (QAD) – Eligibility Begins The QAD is … … moved with the worker. … the date the child and worker both arrive in the district where the worker will look for qualifying work. … moved before the worker moved. … the date the worker arrives in the district to join the child to look for qualifying work. … moved to join the worker after the worker moves. … the date the child arrives to join the worker.

23. In Order To Obtain To qualify for the MEP, at least one of the reasons for the worker’s move must be due to economic necessity IN ORDER TO OBTAIN:  Qualifying work, and obtained qualifying work; OR  Any work, and obtained qualifying work soon after the move; OR

24. Work Sought But Not Obtained  Qualifying work specifically, but did not obtain the work. If the worker did not obtain the work:  The worker has a prior history of moves to obtain qualifying work; OR  There is other credible evidence that the worker actively sought qualifying work soon after the move but, for reasons beyond the worker’s control, the work was not available.  Note: SOON AFTER THE MOVE is defined as within 30 days after the worker’s arrival.

25. AND document one of the following:  The worker’s prior history of moves to obtain qualifying work. The recruiter must supply:  types of employment previously obtained; and  locations (city/state) where work occurred OR  Other credible evidence that the worker actively sought qualifying work soon after the move. Documentation must contain one of the following:  a completed work application;  a statement from the grower; or  a newspaper article or something similar, documenting why the qualifying work was not obtained.

26. Soon After the Move  Within 30 days of move!  Extenuating circumstances must be documented.  First taking non-qualifying work for a short period of time (if conditions of intent are met) does NOT disqualify the worker if qualifying work is obtained within 30 days.

27. INTERNATIONAL MOVES  Worker’s move may qualify if one of the purposes of the move was to seek or obtain qualifying work!  Moves from the US to other countries do NOT qualify.

28. Determine Economic Necessity  For purposes of the MEP, move or moved is defined as a change from one residence to another residence across school district lines that occurs due to economic necessity.  Because there is no income test for eligibility under the MEP, the recruiter must ask if other jobs support the household as a condition of determining economic necessity.

29. NOTE!  “Such employment is a principal means of livelihood” HAS BEEN REMOVED!

30. Qualifying Work  QUALIFYING WORK means temporary employment or seasonal employment in agricultural work or fishing work.

31. Seasonal Employment  means employment that occurs only during a certain period of the year because of the cycles of nature and that, by its nature, may not be continuous or carried on throughout the year.

32. Temporary Employment Means employment that lasts for a limited period of time, usually a few months, but no longer than 12 months. It typically includes employment where:  the employer states that the worker was hired for a limited time frame;  the worker states that the he/she does not intend to remain in that employment indefinitely.

33. Tests To Determine Temporary Employment The recruiter may use any of the tests below to help determine if the qualifying work is temporary:  The work lasts for a limited period of time, usually a few months, but no longer than 12 months.  The employer states that the worker was hired for a limited time frame. Timeframe must be less than 12 months.  The worker states that he/she plans to work at the employment less than twelve months.

34. Permanent Work Permanent work NEVER qualifies for the MEP.

35. Examples of Non-Qualifying Work  Cleaning or sterilizing farm machinery or processing equipment  Landscaping  Managing a farm or processing plant  Providing accounting, bookkeeping or clerical services  Providing babysitting or child care services for farmworkers  Repairing or maintaining equipment used for production or processing  Selling an agricultural or fishing product  Trucking or hauling  Working at a restaurant  Working at a sawmill

36. Non-Qualifying Conditions  Permanent employment in a qualifying activity.  A move to Mexico.  Subsequent non-qualifying moves.  A single one-day move.  Daily commuting from the worker’s home base.  A move where the worker never arrived at the destination (work site).  A move for political asylum.  A “to join” move in which a child and the worker are “joined” more than a year after the initial move to engage in qualifying work.

37. Required Comments Situation:Required Comment: “ To Join ” Move Document the reason for the child ’ s later move or the worker ’ s later move. Work Sought But Not Obtained Write, “ The worker stated that one purpose of the move was to obtain qualifying work ” and document one of the following: i.The worker ’ s prior history of moves to obtain qualifying work. The recruiter must supply:  types of employment previously obtained; and  locations (city/state) where work occurred. OR i.Other credible evidence that the worker actively sought qualifying work soon after the move. Documentation must contain one of the following:  a completed work application;  a statement from the grower; or  a newspaper article or something similar, documenting why the qualifying work was not obtained.

38. Required Comments Temporary Employment (worker ’ s statement) (6)a Document the weeks/months the qualifying work lasted/is expected to last based on the worker ’ s statement. Timeframe must be less than 12 months. Temporary Employment (employer ’ s statement) (6)b Document the weeks/months the qualifying work lasted/is expected to last based on the employer ’ s statement. Timeframe must be less than 12 months. Early MoveExplanation of why the worker arrived more than a month before the work was expected to begin.

39. COE Approval  COE approval is usually completed within three days.  Extenuating circumstances:  Corrections to COE  KIDS system

40. Project Level Process  Signed original copies of the approved COE MUST be kept on file locally.  The approved copy of the COE (both printout and signed copies) should be copied on blue paper, and the blue copy sent to the parents. COE reviewer comments should NOT be copied and sent to parents/guardian.  Please remind parents/guardian to keep this blue copy on file for referral should they be chosen for re-interview at a later date.

41. State IDR Level Processes  Print a copy of the paper COE, and attach it to the working copy of the COE with parent/guardian and recruiter signatures in blue ink. The combination of both approved printout and working copy will constitute the “approved COE.”  Send email notification of COE approval to the projects.  Make a copy of the approved COE Approved COEs (print out of approved COE and signed copy) to be maintained on file at the state recruitment office.  The approved COE (print out of approved COE and signed copy) should be returned to the local Migrant Education Project, as signed original copies of the approved COE MUST be kept on file locally. COE reviewer comments do NOT need to be sent to the local MEP.  The local Migrant Education Project should file all original COEs returned to them.  Notes about the interview are kept on file.

42. OSY COEs  When a COE is written and approved for an OSY, the state offices will maintain a copy on-site.  The approved COEs will be sent to the Kansas OSY Advocacy Project, located at Greenbush, Girard, Kansas.  Greenbush will be responsible for sending the blue copies to the OSY.  Greenbush will be responsible for mailing a copy of the COE to the MEP where the OSY resides.  QUESTIONS:  Kelly Peak, Director  Office: 620-724-6281

43. “Split COEs”  If a COE is written for a family that has children who are now attending two different school districts:  Funding follows the KIDS number of the students  Request a copy of the COE from the project that holds that COE, and file it along with a dated note about where the original is located. Be sure to communicate with the family.  COMMUNICATION!!!!

44. To facilitate Recruitment:  Email all referrals to your recruiter contact; cc Mike Toole and Jonita Brack  All referrals should be dates  Provide birthdates and spellings if possible – the COE must agree with KIDS, and if it doesn’t, the COE will be returned!  Indicate language spoken  Physical address and phone numbers if possible

45. To facilitate Recruitment:  Liaisons: Be out in the community, speak with families, agri-businesses, and social agencies (agribusiness form and picture referral forms)  Contact families on a regular basis, especially immediately after recruitment

46. Social Agency Referral Form

47. RESOURCES  www.ksmigrant.org www.ksmigrant.org  http://ks- idr.org/resources/references/MEPguidance 2010.pdf

48. FEEDBACK TO IDR OFFICES

49. CONTACT IDR OFFICES AT ANY TIME!!!! COMMUNICATION IS KEY! Michael Toole mike.toole@ksidr.org Jonita Brack jonitabrack@yahoo.com