Presentation on theme: "Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan Kick-Off Meeting #5 Association of Missouri Electric Cooperatives Jefferson."— Presentation transcript:
Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan Kick-Off Meeting #5 Association of Missouri Electric Cooperatives Jefferson City, Missouri February 4th, 2011
Welcome & Introductions Who are we? – Rob Land, Risk Management and Training Director Association of Missouri Electric Cooperatives – Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government – Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments
Who are you? Welcome & Introductions Electric Cooperatives Boone Electric Cooperative Callaway Electric Cooperative Central Electric Power Cooperative Central Missouri Electric Cooperative, Inc. Co-Mo Electric Cooperative, Inc. Consolidated Electric Cooperative, Inc. Cuivre River Electric Cooperative, Inc. Howard Electric Cooperative Three Rivers Electric Cooperative Regional Planning Commissions Boonslick Regional Planning Commission Mark Twain Regional Council of Governments Meramec Regional Planning Commission Mid Missouri Regional Planning Commission Pioneer Trails Regional Planning Commission
Why Are We Here? Congress passed the Disaster Mitigation Act in 2000 that requires state and local governments and other public bodies to plan and prepare for future natural disasters. Having a federally-approved Hazard Mitigation Plan (HMP) is a key eligibility component for federal disaster mitigation dollars
Why Are We Here? Missouri’s Electric Cooperatives will be eligible to apply for federal disaster mitigation funds IF: They are potentially eligible in the Code of Federal Regulations; They participate in the creation of a local HMP; They formally adopt the local FEMA- approved HMP; A Benefit Cost Analysis on the proposed project shows that for every dollar spent, greater than one dollar in future damages will be saved (BCA 1.0+)
Why Are We Here? Mitigation funds can be used for: – Infrastructure hardening (retrofit) – Retrofit existing buildings and structures – Structure elevation – Soil stabilization – Etc. – Maintenance and “capital improvement” projects are NOT eligible
Mitigation Dollars 404 Mitigation Hazard Mitigation Grant Program (HMGP) Pre-Disaster Mitigation Flood Mitigation Assistance Repetitive Flood Claims Severe Repetitive Loss Used on undamaged infrastructure / facilities 406 Mitigation Part of the Public Assistance Program Post-Disaster Only Used to Return to Previous Condition Can ONLY be used to improve infrastructure / facilities damaged as a result of the event
Mitigation Dollars 404 Mitigation Hazard Mitigation Grant Program (HMGP) – Tied to a specific disaster declaration – 20% of the total disaster losses are available as HMGP – Applications are due within 12 months of the declaration – In 2008 nearly every county was declared a federal disaster – HMGP is used on undamaged infrastructure/facilities within a disaster-declared county Visit http://sema.dps.mo.gov/Mitigation.htm and select FY2011 Unified Hazard Mitigation Assistance Grant Guidance for more information about the 404 programs.http://sema.dps.mo.gov/Mitigation.htm
Why Are We Here? Several months ago, AMEC approached Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state. SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since the early 2000s.
Structure and Process Missouri’s 19 RPCs Every Non- Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan.
Structure and Process Northwest Missouri Regional Council of Governments is the lead RPC for this project. Bootheel RPEDC is responsible for GIS QA/QC Missouri’s 19 RPCs
Structure and Process Each Cooperative has been assigned an RPC to complete your “chapter”
Structure and Process Boonslick Regional Planning Commission Central Electric Power Cooperative (G&T) Cuivre River Electric Cooperative, Inc. Harry S Truman Coordinating Council Barton County Electric Cooperative, Inc. Mark Twain Regional Council of Governments Consolidated Electric Cooperative, Inc. Meramec Regional Planning Commission Three Rivers Electric Cooperative Mid Missouri Regional Planning Commission Boone Electric Cooperative Callaway Electric Cooperative Co-Mo Electric Cooperative, Inc. Howard Electric Cooperative Pioneer Trails Regional Planning Commission Central Missouri Electric Cooperative, Inc.
Structure and Process The Statewide HMP will be broken into two general parts: – Part One: Plan elements common to every electric cooperative – Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.
Structure and Process Specific Hazard Vulnerabilities – i.e. Flood Areas, Heavily Forested, Earthquake Zones, Dam Failure, Land Slide Infrastructure Inventory – Transmission/Distribution Lines, Buildings, Other Related Facilities Mitigation Strategies – i.e. Underground utilities, storm safe rooms, tree trimming, hardening lines/poles
Project Timeline February – May 2011 – Data collection and asset inventory June – November 2011 – HMP meetings with Cooperative staff – RPCs create individual Cooperative “chapters”
Project Timeline Final Cooperative “chapters” are due December 1 st, 2011. First draft of entire statewide HMP plan is due to SEMA March 15 th, 2012. Final draft is due to SEMA May 15 th, 2012. Local HMPs must be updated and re- approved by FEMA every five years.
What Happens First? The first few months of the project revolve around data collection and mapping. The RPCs will be contacting you to discuss data needs (specifically your physical assets).
What Happens First? Data Collection – Lines, buildings, critical infrastructure, generation/transmission/distribution related facilities – Prefer standard GIS format (ESRI) – RPCs will overlay base asset information with hazard maps to produce loss estimates.
What Happens Next? After the data collection is complete and SEMA has approved our plan template, the RPCs will begin the planning process RPC staff will be meeting with Cooperative staff to determine: – Specific vulnerabilities – Past mitigation efforts – Prioritized mitigation actions
What Happens Next? The public must be given a chance to provide input to your plan. Some public input methods: – Informing your customers about the HMP planning process via your website, newspaper article, or notification on a bill – Providing a way for the public to offer comments regarding the HMP
Tracking In-Kind Contributions The federal funds paying for the statewide HMP require local matching funds. In-Kind matching funds are documented by the work put in by Cooperative staff towards this project. Cash match is an option
Tracking In-Kind Contributions In-Kind contributions are documented by using a special timesheet for the project Whenever you work on the HMP project, be sure to record your time on the timesheet and have a supervisor sign it. This includes: – Phone calls with RPC staff – Travel time to/from HMP meetings – Time spent gathering data for the plan
Break Out Boonslick Regional Planning Commission Central Electric Power Cooperative (G&T) Cuivre River Electric Cooperative, Inc. Mark Twain Regional Council of Governments Consolidated Electric Cooperative, Inc. Meramec Regional Planning Commission Three Rivers Electric Cooperative Mid Missouri Regional Planning Commission Boone Electric Cooperative Callaway Electric Cooperative Co-Mo Electric Cooperative, Inc. Howard Electric Cooperative Pioneer Trails Regional Planning Commission Central Missouri Electric Cooperative, Inc.
Questions? Thank you to AMEC for hosting our kick-off meeting today. If you have questions after today, be sure to contact your partnering RPC!