APPROVE SEPTEMBER 6, 2013 BOARD OF DIRECTOR’S MEETING AGENDA
1)Roll Call 2)Approve September 6, 2013 Board of Directors Meeting Agenda 3)Approve May 3, 2013 Board of Directors Meeting Minutes 4)Public Speaks 5)Policy Committee Report 6)Finance Director’s Report - Approve 2013 Amended Official Certificate of Estimated Resources - Approve 2013 Appropriation Budget Amendment 7)Executive Director’s Report 8)Budget Committee - Kristin Zemis Resignation from Black McCuskey - Disaster Debris Management Plan - Appropriation Amendment for Storm Cleanup - Countywide RDF Request to Amend Stipulation and Settlement Agreement - American Landfill – Citizen Advisory Committee Appointments - Stark & Wayne County Acceptance/Purchase of Raw Recycling Materials for 2014 9)Executive Session to Discuss Pending Litigation 10)Other Business 11)Adjournment Board of Director’s STARK Thomas Bernabei Janet Weir Creighton Richard Regula TUSCARAWAS Chris Abbuhl Belle Everett Kerry Metzger WAYNE Jim Carmichael Ann Obrecht Scott Wiggam Board of Directors Meeting Agenda September 6, 2013
APPROVE MAY 3, 2013 BOARD OF DIRECTORS MEETING MINUTES
Plan Update Schedule ACTIONDATE (S) 1Policy Committee Approves Draft Plan ResolutionFriday, September 20, 2013 at Policy Committee Meeting 2Ohio EPA 45-Day Comment PeriodFriday, September 27, 2013 – Monday, November 11, 2013 3Revise Plan Based on Non Binding Opinion from the OEPATuesday, November 12, 2013 – Tuesday, December 31, 2013 4 Present Non Binding Opinion from the OEP to the Policy Committee Friday, January 17, 2013 at Policy Committee Meeting 530-Day Public Comment PeriodFriday, January 31, 2014 – Saturday, March 1, 2014 6Public Hearing (at District Office)Tuesday, March 11, 2014 @ 10:00am 7Revise Plan Based on Public CommentsMarch and April 2014 8Policy Committee Adopts Amended Draft PlanFriday, April 18, 2014 at Policy Committee Meeting 9Ratification Takes Plan (90 Days)Friday, May 16, 2014 – Wednesday, August 13, 2014 10Policy Committee Certifies RatificationFriday, August 15, 2014 at Policy Committee Meeting 11Final Ohio EPA Review (90 Days)Friday, October 3, 2014 – Tuesday, December 31, 2014 12Ohio EPA Approves PlanBy Either Tuesday, December 31, 2014
2013 Cash Flow Statement (As of August 23, 2013)
2013 Current Cash Position (For the period ending August 23, 2013)
Tipping fee revenue is up 23.06% in 2013 from 2012 for the first half which will exceed the budgeted amount of $3,200,000 if this trend continues. Tipping Fee Revenue Update
Current PortfolioDescription 6/30/13 Balance YieldMaturity Huntington Checking/MMAGeneral/Money Market$1,328,239.260.030%N/A StarOhio – Interested EarnedDeposit Account$66,720.280.040%N/A Star PlusDeposit Account$500,686.130.210%N/A R.W. BairdManaged Portfolio$2,056,609.970.490%Varies Huntington – CDCertificate of Deposit$100,000.000.150%12/12/13 Huntington – CDCertificate of Deposit$250,000.000.350%12/12/13 Huntington – CDCertificate of Deposit$100,000.000.350%03/27/14 Huntington – CDCertificate of Deposit$100,000.000.350%06/05/14 Total Current Principal Balance = $4,502,255.64Principal Balance Prior Year = $3,984,577.23 Interest Earned Current YTD = $4,355.39Interest Earned Prior Year YTD = $3,265.92 Current Weighted Yield = 0.298%Weighted Yield Prior Year = 0.330% June 30, 2013 Investment Report
Amended Official Certificate of Estimated Resources Motion to approve the 2013 Amended Official Certificate of Estimated Resources as presented retroactive to May 31, 2013. NOTE: To budget for American Landfill Settlement Agreement payment for monitoring of well testing results. Motion to appropriate $12,500 in the General Fund line item American Landfill Settlement from the unappropriated General Fund balance retroactive to May 31, 2013. NOTE: To budget expenses related to American Landfill Settlement Agreement payment for monitoring of well testing results.
2013 Community Recycling Event STW-05: Household Hazardous Waste STW-29: Education and Awareness City of Wooster Milltown General Collection (10am-3pm) Saturday May 18, 2013 City of Dover General Collection (10am-3pm) Saturday June 15, 2013 Canton-Nobles Pond Electronic Collection (10am-3pm) Saturday July 20, 2013 City of Wooster Milltown Paper Shred Event (9am-12pm) Saturday August 10, 2013 City of New Philadelphia General Collection (10am-3pm) Saturday October 12, 2013 City of Orrville General Collection (10am-3pm) Saturday October 19, 2013
Stark County 613 pounds (2013, year to date) Tuscarawas County 300 pounds (since 2011) Wayne County 946 pounds (2013, year to date) Prescription Take Back Boxes (STW-05: Household Hazardous Waste) (STW-29: Education and Awareness) Partnership with Local Law Enforcement Agencies National Prescription Drug-Take Back Day Saturday, October 26, 2013 (10:00am - 2:00pm)
Stark County Recycling Stark County Government Goes Green with Expanded Recycling By Kelli Young Posted Sept 02, 2013 @ 07:00 AM County government workers produce enough trash in a year to fill the number of Dumpsters it would take to encircle the Stark County Courthouse. Stark County Commissioner Richard Regula hopes to change that through a new partnership with the Stark-Tuscarawas-Wayne Joint Solid Waste Management District, which handles the drop-off recycling efforts in most Stark County townships and provides grants to cities for their curbside programs. “I call it part of our wellness program,” said Regula, who as a commissioner sits on the solid waste district’s board of directors.
District Staff Training The Ohio Ethics Commission 30 W. Spring St. Columbus, Ohio 43215 (614) 466-7090 Ethics (Webinar ) Training Register online at: http://ethics.ohio.gov/education/webinars.shtmlhttp://ethics.ohio.gov/education/webinars.shtml Remaining 2013 Webinar Dates October 11, 2013, 10am-11am November 5, 2013, 1pm-2pm December 18, 2013, 1pm-2pm Public Records Training (at Stark Parks) Register online at: http://www.auditor.state.oh.us/conferences/hb9/default.htmhttp://www.auditor.state.oh.us/conferences/hb9/default.htm Remaining 2013 Training Dates September 20, 2013 (Cuyahoga County Council) September 27, 2013 (North Central Ohio Educational Service Center) October 11, 2013 (Crestwood Local School District)
Primary Issues 1)District Consolidation 2)District Rules 3)Tipping Fee Rates 4)Flow Control and Designation House Bill 592 Ohio EPA Final Phase: Should have recommendation in place by first quarter 2013. The review process continues in 2013.
Kristin Zemis Resignation from Black McCuskey Budget Committee Recommendations Cancel the existing retainer agreement effective October 31, 2013. Contract with Kristin Zemis during the months of November and December 2013 at a rate of $125 an hour. RFP for 2014 legal services at the November 1, 2013 Board of Director’s meeting. Motion to terminate the legal agreement with Black McCuskey as of October 31, 2013 (and to authorize the Executive Director to send a letter of termination to Black McCuskey). Motion to authorize the Executive Director to contract with Kristin Zemis during the months of November and December 2013, depending on the need for legal services and to be paid on an hourly basis (at a rate of $125 an hour).
Disaster Debris Management Plan The District will consider funding for communities under the following criteria: State of emergency by the Governor of Ohio must be declared for the County in which the disaster debris funds are being requested awarded or as approved the Board of Directors; Must be a political subdivision in the District; Funding to be provided for yard waste debris only; Funding will only be provided for transportation, processing, disposal composting and contracted (non-payroll) labor related to yard waste disaster debris; 25% match funds (can be in-kind labor) will be given preferential consideration; Individual funding requests will be limited to up to $50,000 $20,000 with the annual county allocation set at $20,000 per county and the total annual budget amount set at $60,000; and Political subdivisions engaging in shared services will be given preferential consideration. Funding requests MUST be submitted to the District in writing at 9918 Wilkshire Boulevard NE Bolivar, Ohio 44612 or by e-mail at email@example.com. Please address all requests attention to Executive Director. For projects that already receive federal funding from FEMA or other Federal, State or Local agencies/entities, the District may reduce requested fund amounts as determined by the Board of Directors of the District. If outside funding is received by the community after receiving a grant funding from the District, the community will be required to reimburse the District. The District reserves the right to partially fund or deny any submitted application based on other requests and District budget restraints/availability. Because of the current economic conditions facing the District, an annual budgeted amount for this program is not being proposed. If a request for funding is submitted to the District under this program, the Board will consider the request and if a determination is made to provide funding, the dollars will come from either the General Plan Implementation line item or from the excess fund balance. Motion to approve the Disaster Debris Management Plan amendments as presented.
Appropriation Amendment for Storm Cleanup Motion to transfer $60,000 into line item STW-38 Disaster Debris Management from the following line items: $17,000 from Admin-4 Consulting Engineer, $10,000 from Admin-6 Solid Waste Plan, $23,000 from STW-29 Education & Awareness Non-Payroll Expenses and $10,000 from STW-42 General Plan Implementation. Tuscarawas County Storm Debris Cleanup Village of Mineral City City of New Philadelphia Lawrence Township
Countywide RDF Request to Amend Stipulation and Settlement Agreement Republic Services asked to amend the Stipulation and Settlement Agreement for Countywide Recycling & Disposal Facility. Countywide RDF collected on average 1,705 tons daily but could accept up to 7,800 tons daily. Countywide RDF has 75 years of life left, but if they accept the maximum daily limit of 7,800 tons daily there would be only 15 years of landfill life left.
American Landfill – Citizen Advisory Committee Appointments 1)Members must meet semi-annually (at a minimum) for 10 years (5-year extension). 2)The committee will undertake the following activities: Review of the current site activities and site tour, if requested by a majority of the members. Review all Regulatory Agency Reports or inspections and general topics of interest regarding ALI landfill operations. Review District activities or reports on ALI topics of interest, to include a review and discussion of the well monitoring activities and leachate collection activities on the landfill site. Establish and create an agenda for the next meeting.
American Landfill – Citizen Advisory Committee Appointments Citizen Advisory Committee Members 1)OEPA/North East Ohio District 2)Stark County Health Department 3)City of Canton Health Department 4)Thomas Bernabei, Board of Director’s 5)David Held, District Staff 6)Dan Fisher, District Consultant 7)American Landfill 8)Jill VanVoorhis, Community Representative 9)Linda Barnes, Community Representative 10)Kelly Oyer, Community Representative, Merle Pearson (Alternate),
American Landfill – Citizen Advisory Committee Appointments 1.Motion to designate Board member Thomas Bernabei, or his designee, to the American Landfill Citizen Advisory Committee Appointment. 2.Motion to designate District staff member David Held to the American Landfill Citizen Advisory Committee Appointment. 3.Motion to contract with Dan Fisher of Wetstone Solutions LLC for one year to provide consulting services to the Citizen Advisory Committee as it pertains to the monitoring and evaluation of American Landfill semi-annual and area residential well testing results and to designate him as the American Landfill Citizen Advisory Committee Appointment (an amount not to exceed $12,000). 4.Motion to designate Jill VanVoorhis, Linda Barnes, Kelly Oyer and Merle Pearson (alternate) as community members to the American Landfill Citizen Advisory Committee Appointment.
Stark & Wayne County Acceptance/Purchase of Raw Recycling Materials for 2014 Motion to contract with Alliance Recycling/S. Slesnick Company to accept Stark and Wayne County co-mingled paper products (with 65% of the #8 Midwest High Side Market or a guaranteed floor price of $50.00 per ton paid to the District) and to contract with Kimble Transfer & Recycling to accept Stark and Wayne County co-mingled recyclables (including: glass, #1 through #7 plastics, aluminum and steel cans) for a $15.00 per ton flat fee paid to the District.
EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION