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Online Rechartering Golden Empire Council, Boy Scouts of America.

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Presentation on theme: "Online Rechartering Golden Empire Council, Boy Scouts of America."— Presentation transcript:

1 Online Rechartering Golden Empire Council, Boy Scouts of America

2 Online Rechartering Each unit recharters itself Units provide more and better information Units enter and confirm their own dataUnits enter and confirm their own data Effectively eliminates defective charters Validates BSA rules at inputValidates BSA rules at input Submits charter only when it is correctSubmits charter only when it is correct

3 Golden Empire Council, Boy Scouts of America Online Rechartering Easy to Use Tutorial available with on-screen instructionsTutorial available with on-screen instructions Available from any internet connection with MS Internet Explorer, user controls inputAvailable from any internet connection with MS Internet Explorer, user controls input Saves You Time Finished charter is error-free, registrar only confirms signatures and paymentFinished charter is error-free, registrar only confirms signatures and payment Saves Council Money Eliminates data entry by the registrarEliminates data entry by the registrar

4 Golden Empire Council, Boy Scouts of America Online Rechartering The unit can: Compare roster to unit management softwareCompare roster to unit management software –Packmaster, Troopmaster, others Update individuals’ informationUpdate individuals’ information Update “Boys’ Life” subscriptionsUpdate “Boys’ Life” subscriptions Validate all information before submittingValidate all information before submitting –Calculated fees –All BSA membership rules are enforced

5 Golden Empire Council, Boy Scouts of America Checklist for Recharter Gather all information neededGather all information needed –Completed applications for new people –Lists of youth and adults remaining –List of youth and adults to remove –List of youth and adults wanting Boy’s Life Complete recharter process onlineComplete recharter process online Click Submit and printClick Submit and print Minimum 2 copies ( one unit, one council)Minimum 2 copies ( one unit, one council)

6 Golden Empire Council, Boy Scouts of America Checklist cont. Gather all required signaturesGather all required signatures –Applications and recharter Collect fees that are dueCollect fees that are due Bring or mail completed recharterBring or mail completed recharter –Packet, fees, new applications Due at council office on or before Dec 31Due at council office on or before Dec 31 If brought to office…If brought to office… –Sign the Log-In binder at the front desk

7 Golden Empire Council, Boy Scouts of America Recharter tips Use legal names only; no nicknamesUse legal names only; no nicknames Do not change names onlineDo not change names online Handwrite corrections on printout onlyHandwrite corrections on printout only If deleting be sure it is correct personIf deleting be sure it is correct person –If deleted by accident enter on printout only –Do not re-enter online No one should be marked as a transferNo one should be marked as a transfer –No transfers at recharter time

8 Golden Empire Council, Boy Scouts of America Recharter Tips cont. There has to be at least 2 paying youthThere has to be at least 2 paying youth Check and confirm all multiplesCheck and confirm all multiples Be sure to mark Boy’s Life if wantedBe sure to mark Boy’s Life if wanted Only new members need applicationsOnly new members need applications –A list is printed on front page of printout Make sure all applications are completeMake sure all applications are complete –Signatures, birthdates, Social Security # –Return with recharter packet

9 Golden Empire Council, Boy Scouts of America More Tips Complete last step of online recharterComplete last step of online recharter –Submitting and printing the recharter Submit all paperwork togetherSubmit all paperwork together –Printed recharter –Signatures (Executive Officer & Unit Leader) –All new applications (completed) –Fees for recharter (invoice on recharter) –Update for Unit account (if applies) Be the first to return your packetBe the first to return your packet

10 Golden Empire Council, Boy Scouts of America More Tips Cont. Make sure all youth that should be registered are registered.Make sure all youth that should be registered are registered. Youth are not removed after the fact unless transferredYouth are not removed after the fact unless transferred They will remain on your roster until next recharter year.They will remain on your roster until next recharter year.

11 Golden Empire Council, Boy Scouts of America Multiple Registrations Only the Charter Representative in unitOnly the Charter Representative in unit –May also be chairman or committee member –All others can only serve one position in unit No restriction for multiple in other unitsNo restriction for multiple in other units Youth may multiple in other units asYouth may multiple in other units as –Boy Scout and Varsity team or Venture crew –Varsity and crew, ship, or troop –Troop member may not multiple in another Fees paid only for primary positionFees paid only for primary position

12 Golden Empire Council, Boy Scouts of America Multiples cont. If registering as multipleIf registering as multiple –Indicate on application write MULTIPLE Receives certificate only for primary pos.Receives certificate only for primary pos. Youth cannot multiple as adultYouth cannot multiple as adult Adult cannot multiple as youthAdult cannot multiple as youth

13 Golden Empire Council, Boy Scouts of America The Timeline G. E. C. All Districts October:Training at Roundtable November 1:Window opens for Recharter November RTs:Follow up training at Roundtable or Recharter events ? December:Commissioners follow up with late units December 1:Last day for On Time Recharters December 2:Units are late and ineligible to be a Quality Unit All of December:Commissioners follow up with late units December 31:The unit is dropped and no longer exists

14 Golden Empire Council, Boy Scouts of America The Six Step Process 1.Get your unit access code (new every year) 2.Go to the council Web site gec-bsa.org and select Online Rechartering 3.Complete the rechartering process 4.Print the recharter application (min. 3 copies) 5.Get necessary signatures on application (IH and CM, SM, TC, CA 6.Bring or mail in the recharter application, new member applications, and payment check

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39 Resources Online Help is available while you are doing the RecharterOnline Help is available while you are doing the Recharter Practice on the TutorialPractice on the Tutorial Your District Commissioner has access codes for all district unitsYour District Commissioner has access codes for all district units

40 Golden Empire Council, Boy Scouts of America Questions?

41 Let’s Get Rechartered By November 30


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