1. JAG Local Pass Through Grant
Training for Municipalities
And
Police Departments
Legislative Office Building
Hartford, CT
December 17, 2009

2. John Forbes, Asst. Division Director
Presenters
John Forbes, Asst. Division Director
(860)
Lisa Secondo, Manager Adult Policy, Planning and Programs
(860)
Steve Moniz, JAG Grant Manager
(860)
Kelly Sinko, Project Manager
(860)

3. Introduction
Jobs (OMB 1512) Report
QTR Financial Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

4. Introduction Jobs (OMB 1512) Report QTR Financial Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

5. JAG Grant Cycle 1. Application Phase 2. Implementation Phase
Grant Award
Initial Cash Request
JAG Grant Cycle
2. Implementation Phase
Project Implementation (Revisions Required???)
QTR Financial Report (OPM Requirement)
Jobs Reporting (Federal Requirement)
Performance Measurement (Federal Requirement)
3. Closeout Phase
Site Visit (by OPM Staff)
Reconciliation/Final Documents Required
Remaining Cash Request
Formal Closeout

7. JAG Local Pass Through Grant
Expenditure by Budget Category
JAG Local Pass Through Grant
158 Towns
$4.2 MM Total Budget
$3.4 MM Equipment Purchases

8. ARRA JAG LOCAL PASS THROUGH GRANT
REPORTING SCHEDULE
REPORT
Reporting Schedule
Due Date
Submission Process
JOBs Report (OMB 1512 report)
Quarterly
Due to OPM within 5 days of end of each quarter
OPM s reporting template to each grantee at end of the quarter. Grantee’s Project Officer completes the report and s it back to OPM.
Performance Measurement Tool (PMT)
Due to OPM within 15 days of end of each quarter
Quarterly Financial Report
Due to OPM PORTAL within 15 days of end of each quarter
Grantee’s Financial Officer or Project Officer completes the report in the OPM PORTAL.
FINAL Financial Report
Project Completion
(Grant is fully expended and all obligations are paid)
Due to OPM on or before the quarter end date.
Property Inventory Report
Due to OPM prior to the Monitoring Site visit
Due to OPM prior to Monitoring Site Visit.
FINAL Cash Request
Due to OPM during or following the Monitoring Site Visit
Due to OPM during or following the Monitoring Site Visit.

9. Jobs (OMB 1512) Report Introduction QTR Financial Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

10. Jobs Reporting Spreadsheet
Purpose:
Find out how many full-time equivalent positions were compensated by ARRA JAG funds
How?
Report how many work-time hours were compensated by ARRA JAG funds
Use formula to convert them to FTEs (full-time equivalent)

11. What You Should Report
Number of hours that were compensated with ARRA JAG funds for dedicated work-time including:
Full-time Jobs Created/Retained
Overtime hours
Vendor/Contractor

12. Kelly Sinko, Project Manager
If you have questions about the Jobs Reporting Spreadsheet, please contact:
Kelly Sinko, Project Manager
Phone:

13. QTR Financial Report Introduction Jobs (OMB 1512) Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

14. Through the OPM Grants Portal
QTR Financial Report
You Must Submit the
QTR Financial Report
Through the OPM Grants Portal

15. QTR Financial Report

16. Performance Measurement Tool (PMT)
Introduction
Jobs (OMB 1512) Report
QTR Financial Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

17. Performance Measurement Tool Spreadsheet
Purpose:
Measure your ARRA JAG funded project’s performance and progress
How?
Answer the questions in the spaces provided accurately and consistently across reporting periods
Provide all necessary data to the best of your ability

18. Guidelines for PMT Reporting
“Purchases”
Completed transaction, in which an obligation was liquidated
Corresponds to “expenditures” in Quarterly Financial Report
*An unpaid obligation or a purchase order that has not been paid or liquidated is NOT considered a purchase

19. Guidelines for PMT Reporting
Equipment/Supplies Purchases
Must answer ARREST/CRIME RATE performance measures (Qts ) if the equipment supports direct police services
Cruisers
Vans
MDT Laptops
Cruiser Communications
Weapons
Tactical Equipment
Tasers
Investigation Kits and materials

20. JAGville Police Department Patrol Unit Detective Unit K-9 Unit
Arrest and Crime Rate Data
JAGVille Police Department
JAGville Police Department
Patrol Unit
Detective Unit
K-9 Unit
Administrative Unit
Arrest and Crime Rate Data

21. Kelly Sinko, Project Manager
If you have questions about the PMT Spreadsheet, please contact:
Kelly Sinko, Project Manager
Phone:

22. Grant Budget/Scope Revisions
Introduction
Jobs (OMB 1512) Report
QTR Financial Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

23. Steve Moniz, JAG Grant Manager
Grant Budget/Scope Revisions
To Discuss Budget or Scope Changes to your JAG Local Pass Through Grant,
Please Contact:
Steve Moniz, JAG Grant Manager
Phone:

24. Cash Request Process Introduction Jobs (OMB 1512) Report
QTR Financial Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

25. The JAG Local Pass Through Grant is 75% Forward Funded.
Cash Request Process
The JAG Local Pass Through Grant is 75% Forward Funded.
There will be 2 - and only 2 - Cash Requests
Initial 75% of total grant budget provided upfront (with an approved application)
Remaining 25% of total grant budget provided based upon final examination/reconciliation of grant project including a site visit.

26. Cash Request Process Cash Request #1:
After you have submitted a complete application AND the application has been approved:
You Must Submit a Cash Request (draw) for 75% of your Grant funds
The Cash Request must be submitted through the OPM Grants Portal

27. Cash Request Process Cash Request #2: The OPM Site Visit has occurred
The second Cash Request for the remainder of the grant budget can only be submitted after:
The OPM Site Visit has occurred
All Financial/Expenditure Data Has Been Reconciled
Final Financial Report is Submitted
All Other Outstanding Reports have been Completed
Approved by OPM JAG Grant Manager
The Cash Request must be submitted through the OPM Grants Portal

28. Closeout Process Introduction Jobs (OMB 1512) Report
QTR Financial Report
Performance Measurement Tool (PMT)
Grant Budget/Scope Revisions
Cash Request Process
Closeout Process

29. Closeout Process Final Financial Report has been Submitted
Property Inventory has been Submitted (if necessary)
Final PMT Report has been Submitted
Final Jobs Report has been Submitted
The OPM Site Visit has occurred
All Financial/Expenditure Data Has Been Reconciled
Second Cash request has been Submitted
Close out has been Approved by OPM JAG Grant Manager
Sub recipients receive a formal communication notifying them that the grant is now closed
Retain records of all grant programmatic and fiscal activities for a period of 3 years

30. JAG Local Pass Through Grant
Training for Municipalities
And
Police Departments
Legislative Office Building
Hartford, CT
December 17, 2009

31. JAG Local Pass Through Grant Training for Municipalities
And
Police Departments
Police Officer Standards and Training Council 
Meriden, CT
December 18, 2009