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Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) WWW.CT.GOV/OPM/CriminalJustice/ 1 JAG Local Pass Through.

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Presentation on theme: "Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) WWW.CT.GOV/OPM/CriminalJustice/ 1 JAG Local Pass Through."— Presentation transcript:

1 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 1 JAG Local Pass Through Grant Training for Municipalities And Police Departments Legislative Office Building Hartford, CT December 17, 2009

2 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 2 Presenters John Forbes, Asst. Division Director (860) Lisa Secondo, Manager Adult Policy, Planning and Programs (860) Steve Moniz, JAG Grant Manager (860) Kelly Sinko, Project Manager (860)

3 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 3 1.Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

4 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 4 1.Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

5 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) Application Phase Application Grant Award Initial Cash Request 2. Implementation Phase Project Implementation (Revisions Required???) QTR Financial Report (OPM Requirement) Jobs Reporting (Federal Requirement) Performance Measurement (Federal Requirement) 3. Closeout Phase Site Visit (by OPM Staff) Reconciliation/Final Documents Required Remaining Cash Request Formal Closeout JAG Grant Cycle

6 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 6

7 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 7 Expenditure by Budget Category JAG Local Pass Through Grant 158 Towns $4.2 MM Total Budget $3.4 MM Equipment Purchases

8 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 8 ARRA JAG LOCAL PASS THROUGH GRANT REPORTING SCHEDULE REPORTReporting ScheduleDue DateSubmission Process JOBs Report (OMB 1512 report) QuarterlyDue to OPM within 5 days of end of each quarter OPM s reporting template to each grantee at end of the quarter. Grantee’s Project Officer completes the report and s it back to OPM. Performance Measurement Tool (PMT) QuarterlyDue to OPM within 15 days of end of each quarter OPM s reporting template to each grantee at end of the quarter. Grantee’s Project Officer completes the report and s it back to OPM. Quarterly Financial Report QuarterlyDue to OPM PORTAL within 15 days of end of each quarter Grantee’s Financial Officer or Project Officer completes the report in the OPM PORTAL. FINAL Financial ReportProject Completion (Grant is fully expended and all obligations are paid) Due to OPM on or before the quarter end date. Grantee’s Financial Officer or Project Officer completes the report in the OPM PORTAL. Property Inventory Report Project CompletionDue to OPM prior to the Monitoring Site visit Due to OPM prior to Monitoring Site Visit. FINAL Cash RequestProject CompletionDue to OPM during or following the Monitoring Site Visit Due to OPM during or following the Monitoring Site Visit.

9 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 9 1.Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

10 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 10 Purpose: –Find out how many full-time equivalent positions were compensated by ARRA JAG funds How? –Report how many work-time hours were compensated by ARRA JAG funds –Use formula to convert them to FTEs (full-time equivalent)

11 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 11 Number of hours that were compensated with ARRA JAG funds for dedicated work- time including: –Full-time Jobs Created/Retained –Overtime hours –Vendor/Contractor

12 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 12 If you have questions about the Jobs Reporting Spreadsheet, please contact: Kelly Sinko, Project Manager Phone:

13 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

14 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 14 QTR Financial Report https://www.appsvcs.opm.ct.gov/opmgrantsportal/Logon.aspx You Must Submit the QTR Financial Report Through the OPM Grants Portal

15 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 15 QTR Financial Report

16 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

17 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 17 Purpose: –Measure your ARRA JAG funded project’s performance and progress How? –Answer the questions in the spaces provided accurately and consistently across reporting periods –Provide all necessary data to the best of your ability

18 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 18 “Purchases” –Completed transaction, in which an obligation was liquidated –Corresponds to “expenditures” in Quarterly Financial Report *An unpaid obligation or a purchase order that has not been paid or liquidated is NOT considered a purchase

19 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 19 Equipment/Supplies Purchases Must answer ARREST/CRIME RATE performance measures (Qts ) if the equipment supports direct police services Cruisers Vans MDT Laptops Cruiser Communications Weapons Tactical Equipment Tasers Investigation Kits and materials

20 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 20 Arrest and Crime Rate Data

21 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 21 If you have questions about the PMT Spreadsheet, please contact: Kelly Sinko, Project Manager Phone:

22 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

23 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 23 Grant Budget/Scope Revisions To Discuss Budget or Scope Changes to your JAG Local Pass Through Grant, Please Contact: Steve Moniz, JAG Grant Manager Phone:

24 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

25 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 25 The JAG Local Pass Through Grant is 75% Forward Funded. There will be 2 - and only 2 - Cash Requests 1.Initial 75% of total grant budget provided upfront (with an approved application) 2.Remaining 25% of total grant budget provided based upon final examination/reconciliation of grant project including a site visit. Cash Request Process

26 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 26 Cash Request Process Cash Request #1: After you have submitted a complete application AND the application has been approved: You Must Submit a Cash Request (draw) for 75% of your Grant funds The Cash Request must be submitted through the OPM Grants Portal

27 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 27 Cash Request Process Cash Request #2: The second Cash Request for the remainder of the grant budget can only be submitted after: The OPM Site Visit has occurred All Financial/Expenditure Data Has Been Reconciled Final Financial Report is Submitted All Other Outstanding Reports have been Completed Approved by OPM JAG Grant Manager The Cash Request must be submitted through the OPM Grants Portal

28 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) Introduction 2.Jobs (OMB 1512) Report 3.QTR Financial Report 4.Performance Measurement Tool (PMT) 5.Grant Budget/Scope Revisions 6.Cash Request Process 7.Closeout Process

29 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 29 Final Financial Report has been Submitted Property Inventory has been Submitted (if necessary) Final PMT Report has been Submitted Final Jobs Report has been Submitted The OPM Site Visit has occurred All Financial/Expenditure Data Has Been Reconciled Second Cash request has been Submitted Close out has been Approved by OPM JAG Grant Manager Sub recipients receive a formal communication notifying them that the grant is now closed Retain records of all grant programmatic and fiscal activities for a period of 3 years Closeout Process

30 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 30 JAG Local Pass Through Grant Training for Municipalities And Police Departments Legislative Office Building Hartford, CT December 17, 2009

31 Criminal Justice Policy & Planning Division STATE OF CONNECTICUT OFFICE OF POLICY & MANAGEMENT (OPM) 31 JAG Local Pass Through Grant Training for Municipalities And Police Departments Police Officer Standards and Training Council Meriden, CT December 18, 2009


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