0. ERP Project Kick Off
Jakarta 10 June 2013

1. There is no I in TEAM

2. The kick-off meeting is the official start for ERP Project
It establishes the priorities, tone, and energy for the project and helps to get a common understanding on:
Project scope
Project approach
Project schedule
Project Team / Organization
Support Required

3. Agenda Ganda ERP Project Scope & Benefit Project team
TIPTOP TIM and each milestone approach
Project Plan (with Schedule) 1 2 3 4 3

4. Expectation from Top Management
Mr. Tony Liu 4

5. Agenda Ganda ERP Project Scope & Benefit Project team
TIPTOP TIM and each milestone approach
Project Plan (with Schedule) 1 2 3 4 5

6. Why to start the project
Need to have integrated system
Existing system doesn't support current business operation.
Need to have a computerized system / a tool for Financial and Accounting and other supporting tools to assure company data consistency, integrity, correctness, real time & transparence to enable faster and better decision making
Concern of future business growing

7. Project Goals
To have Integrated Enterprise Resource Planning (IERP) system which include application modules to support our business process.
To improve the efficiency and co-ordination among business units.
To provide management with up-to-date information for better decision making
To Improve on the internal control of the company
To enhanced computerization of daily work from 40% up to 90%
Improved automation and limit the manual data entry
Input source data from the H/W devices (weighting scale, fingerprint…) automatically import for all of process and reports
Provide reports at each unit of the business process timely
To enable closing of monthly financial accounts on timely manner.

8. Scope of Implementation
WHI
Chinfon Cement Corporation Vietnam
AASTAR
Gama Group
PT Ganda Group
PT SAG – KSO Semen Kupang
PT Cemindo Gemilang
WHI
Cemindo Gemilang
AASTAR Singapura
Subsidiary
Chinfon Cement
PT NSD
Cement Sole Distributor
Bayah Cement Plant
TPD Clinker
Grinding Plant at Ciwandan
TPY Cement
PT ANP
Transport Company
Grinding Plant at Medan
TPY Cement
PT MM
Ready Mix Concrete Company
Grinding Plant at other (TBD)
TPY Cement 8

9. Scope of Implement Modules

10. Customization Modules in Ganda Project
Item
Estimate Man hours
Phase
Manufacturing of Production Daily reports
KP+ CFC 500
Phase 1
Vehicle Management ( For Transportation Cost Management)
Base on Ganda 300
HRM report
ID 200/ VN 200
Automatic PLC Integration
Base on CFC400
Tax reporting to Local Government
Free of charge
Packing Management (Truck & Belt Scale System)
Base on CFC 200
CMMS System(Customization in Equipment Module)
Base on CFC50
Electric Power System
Base on CFC100
Phase 2
Telephone Management
Base on CFC150
Library Management
Canteen Meal Management
GPS Integration
300 10

11. Agenda Ganda ERP Project Scope & Benefit Project team
TIPTOP TIM and each milestone approach
Project Plan (with Schedule) 1 2 3 4 11

12. Purchasing & Inventory
Ganda IDN Project Leader
Toto – Ganda Group Indonesia
Ryan – Digiwin Project Manager
Digiwin Consultant
Finance & Acc = Consutant 1 (1 person)
Mfg and Sales & Dist = Consultant 2 (1 person)
HRM,= consultant 3 (1 person)
BI = Consultan 4 (1 person)
Easyflow = consultant 5 (1 person)
System Analysis / Trainer = Consultant 6 ( 2 person)
Note: Not include programmer that should working on Taiwan)
Support Function
Change & Communication : Toto
Project Supporting: Damanhuri
IT Technical Support
Sunu Waskita (leader)
Appilion
.Digiwin System Engineer (1 person)
Advance Feature:
Business Inteligent; B2B
PLC/Field Instrument Integration
ERP Project Team
(Full Time)
Frans (Finance, Acc, Sales, Distribution, Mfg)
Andi U Yani (Material Mgt HR, PM, System mgt)
Arik Rifai * (Procurement, logistic, Warehousing)
Hary (Junior Engineer)
Damanhuri (system Programmer)
* Member of Log & Support Division
Accounting & Finance
Process Owner:
Ms Maria
AASTAR
Process Owner:
Ms Jacqueline
Human Resources
Process Owner:
Mr Wahyu
Sales & Distribution
Process Owner:
Ms. Jacqueline
Purchasing & Inventory
Parts
Process Owner:
Mr Gary
Manufacturing & CMMS
Process Owner:
Mr Wahyu. Mr Tatang
Fleet Management
Process Owner.
Mr Sie Ngoh
Project Management
Process Owner:
Mr Anang
Key User
Metta
Simah Farida
Jimmy
Key User
Shinty
Sheila
Key User
Dian
Akhwan**
Key User
Oza
Sie Ngoh
Key User
Purwanto
Key User
Budi Tri
Aswin
Key User
Sie Ngoh
Etiene
Key User
Dadik
SCOPE:
GG, CG, NSD, ANP, SAG, MM
SCOPE:
AASTAR
SCOPE:
GG, CG, NSD, ANP, SAG, MM
SCOPE:
GG, CG, NSD, ANP, SAG, MM
SCOPE:
GG, CG, NSD, ANP, SAG, MM
SCOPE:
CG, SAG, MM
SCOPE:
ANP
SCOPE:
GG, CG
** = also responsible for end user training 12

13. Project Team Responsibilities
Role
Responsibility
Remark
Project Leader
Deliver the specified project deliverables on time in good quality and in accordance with the budget
Achieve milestones on time
Report on project progress
Identified of potential bottleneck and initiate to propose the solution
Coordinate & Assign tasks to project members
Keep in touch with Consultant to ensure successfully the project and for knowledge transfer
Full time
IT Technical Support
Providing IT infrastructure for implement ERP System
To setup system requirement for ERP System
Support user to operate this system
Part time but ready if required
Support Function
To assist project team on Project administration, training and prepare new infrastructure (if needed)
To coordinate change program impacted of ERP impl. system
Project Administration task
Full Time
ERP Project Team (Full time)
Leader on development defined modules
To manage and coordinate project communication, training, socialization and prepare new infrastructure (if needed)
Working together with consultant to determine business process flow that needed to ERP system requirement with consultation to process owner.
Development of business process documentation (incl design standard form and report) with consultation to process owner or key user
Conduct testing, data collection, data validate and data migration for new system configuration.
To drive, coach and facilitate the implementation of new system
Setup and organize documentation control system and records
Working together with key user to Identify of end user, training requirements at their particular site.
Process Owner
Approved “to be” Business process procedures
Owner of new system
Decision-making for critical or controversial issue during the project.
Monitoring the project progress and direction.
Key User /Key Man
Lead in managing the change in their unit areas
Reviewing “to be” process flow
Co-ordinate between Project and End User
Support project team by share data, information, validate data by assign their relavant user (if required)
Build knowledge of what new system will do
Assist & Coord on end user training
To assign the user to execute the entry of transaction
To coordinate the use of system and process between organizations and departments in order to define the responsibilities.
Part Time but ready on demand with advance notification

14. Chinfon VN Project Leader
Digiwin Consultant
Finance & Acc = Consutant 1 (1 person)
Mfg and Sales & Dist = Consultant 2 (1 person)
HRM,= consultant 3 (1 person)
BI = Consultan 4 (1 person)
Easyflow = consultant 5 (1 person)
System Analysis / Trainer = Consultant 6 ( 2 person)
Note: Not include programmer who should working on Taiwan)
T-038 Mr. Alex Hsu TBD – DIGIWIN PROJECT MANAGER
Support Function
Change & Communication : Alex Hsu
Project Supporting: Richard
Technical Support
V1121 Le Quoc Tuan
V1422 Nguyen Thu Hong
.Digiwin System Engineer (1 person)
ERP Project Team
(Full Time)
ERP Specialist Engineer
Vacant
(Suggest recruited from TW)
ERP Technical Lead
V1121 Le Quoc Tuan
ERP Programmer
1. V1422 Nguyen Thu Hong
Advance Feature:
Business Inteligent; B2B, EasyFlow
PLC/Field Instrument Integration
Weight Scale/Belt Scale/Fingerprint
Tele/Fuel station/SMS/Door access 14

15. Project Team Responsibilities
Role
Responsibility
Qualifications
Remark
Project Leader
Deliver the specified project deliverables on time in good quality and in accordance with the budget
Achieve milestones on time
Report on project progress to the steering committee
Identified of potential bottleneck and initiate to propose the solution
Coordinate & Assign tasks to project members
Keep in touch with Consultant to ensure successfully the project and for knowledge transfer
Knowledge of business processes
The ability to work effectively with all levels within Organization
Project Management Expertise
Have good understanding of project scope & constraint.
Time management skills and multi-tasking capabilities
Good on verbal and written communication skills
The ability to make timely decisions
Strong organizational skills
Good leadership and coaching skills
Full time
IT Technical Support
Providing IT infrastructure for implement ERP System
To setup system requirement for ERP System
Support user to operate this system
Have Good skill & experience in Databases, networking, and operating system
Have good understanding on the current IT System
Experience and knowledge in current system environment.
Part time but ready if required
Support Function
To assist project team on Project administration, training, business process development and prepare new infrastructure (if needed)
To coordinate change program impacted of ERP impl. system
Project Administration task
Setup and organize documentation control system and records
Good knowledge of the company’s organizational structure and business processes
The ability to work effectively with all members of the organization ranging from executive members to front line / users.
Full Time

16. Project Team Responsibilities
Role
Responsibility
Qualifications
Remark
Group Leader /
Dept.
Lead
Leader on development defined modules
To manage and coordinate project communication, training, socialization and prepare new infrastructure (if needed)
Working together with consultant to determine business process flow that needed to ERP system requirement with consultation to process owner.
Development of business process documentation (incl design standard form and report) with consultation to process owner.
Conduct testing, data collection, data validate and data migration for new system configuration.
To drive, coach and facilitate the implementation of new system
Issues resolution
Working together with key user to Identify of end user, training requirements at their particular site.
Experience in functional business process,
In-depth knowledge of the company’s business processes & best practices,
Strong analytical skills and problem solving skills
Strong communication skills and coaching skills
Excellence team player skills, with strong verbal and written communication skills and coaching skills,
Experience to design and developing System & Procedures.
Experience in delivery training
Part Time but ready on demand with advance notification
Key User
Co-ordinate between Project and End User
Represent End Users
Support project team by share data & information
Validate data & Process
Build knowledge of what new system will do
Assist on end user training
“Owner” of new system
Lead in managing the change in their unit areas
An in-depth knowledge of the business unit functionality business and requirements in their business process area(s),
Strong analytical skills.
Active and willing
Able to use own initiative
Good at interpersonal communication

17. 17 Digiwin Service Team ERP MFG Consultant ERP FIN Consultant
PM Ryan Han
ERP Account Consultant
ERP Logistic Consultant
ERP MFG Consultant
ERP FIN Consultant
ERP II Support Consultant
HRM Consultant
Easy Flow Consultant
BI/KPI Consultant
Account Services
System Analyst
Programmer
System Engineer
TIPTOP Value Added Dept. 17 17

18. Agenda Ganda ERP Project Scope & Benefit Project team
TIPTOP TIM and each milestone approach
Project Plan (with Schedule) 1 2 3 4 18

19. TIPTOP Implementation Methodology
TIM 19

20. TIPTOP Implementation Methodology
1.Form Project Committee P
2.Kick-off Meeting
3.Survey and Diagnosis D
4.Application Training
5.Operation Training
6.SOP Modeling
7.Gap Analysis & Customization
Extract of our years experience and PMP theory
Explain one by one
It is to be noted every step has to be completed on time, otherwise the project must be delayed or go over budget.
8.Basic Data Preparation C
9.Process Online Simulation
10.Balance of Data Migration
11.System Goes Live A
12.Monthly Review Meeting
13.Settlement of Accounts 20

21. TIPTOP Implementation Methodology
1.Form Project Committee P
2.Kick-off Meeting
3.Survey and Diagnosis D
4.Application Training
5.Operation Training
6.SOP Modeling
7.Gap Analysis & Customization
Extract of our years experience and PMP theory
Explain one by one
It is to be noted every step has to be completed on time, otherwise the project must be delayed or go over budget.
8.Basic Data Preparation C
9.Process Online Simulation
10.Balance of Data Migration
11.System Goes Live A
12.Monthly Review Meeting
13.Settlement of Accounts 21

22. Form Project Committee
Purpose:
Establish an ERP Project Committee & Determine Who is Responsible for What
Select appropriate people for each position
PM must have enough time to deal with
PM shound be in an inter mediate position so that he can negotiate the cross-department issues.
As to KM they must know the status of their de and be able to decide the
KU active in
Open to new ideas 22

23. 2. Kick-off Meeting Purpose:
Announce ERP Project Objectives & Direction
Introduce Project Organization, Key Roles and Responsibilities
Overview of Project Schedule
Affirmation of Project Success
Expected Benefits from New System
Announce ERP Project Objectives & Direction
Introduce Project Organization, Key Roles and Responsibilities
Overview of Project Schedule
CEO also express his support and expectation to this project.
Officially 23

24. TIPTOP Implementation Methodology
1.Form Project Committee P
2.Kick-off Meeting
3.Survey and Diagnosis D
4.Application Training
5.Operation Training
6.SOP Modeling
7.Gap Analysis & Customization
Extract of our years experience and PMP theory
Explain one by one
It is to be noted every step has to be completed on time, otherwise the project must be delayed or go over budget.
8.Basic Data Preparation C
9.Process Online Simulation
10.Balance of Data Migration
11.System Goes Live A
12.Monthly Review Meeting
13.Settlement of Accounts 24

25. 3. Survey and Diagnosis
Purpose: Data System Consultants Get Actual Business Model & Data Process Flow
Participants: All Project Team
Documents Required:
Current Business Process Flow Chart
All Currently Used Documents, Forms, Receipts, etc.
Currently Used Statistical & Management Reports
Deliverables:
Report of Initial Survey Results
Initial Variance Analysis Report
Some Parts of Modules Will Require Assistance from e-Learning Staff for Set Up (in Coordination with PM)
IFRS
In this step the conslutant will interview every KM
KM can share their status.
They can point out the Dilemma they encounter
Conslutant Files the report
the KM will check and reply wether the report is correct
Additionally, Send preliminary analysis report.
This report will list which programs need to be modified.
KM will double check the report
These are what we have to do in this step. 25

26. 4. Application Training Purpose: Rapid Training Through e-Learning
Consultant Introduces TIPTOP SOPs & Functions
Focus on Specific Processes as Needed
Provided:
Mapping of Standard Business Processes
User Handbooks for Every Module
e-Learning Online Training Material (According to Module & Modifications Needed)
Deliverables:
Gap Analysis Report
Participant Training Test Results
Statistics on Participant Online e-Learning Progress
The step we suggest KM KU to do e-Learning Online Training.
It will give you the basic knowledge of the system before the Consultant give the lesson
In our experernce, the more you achieve the online training, the more cost you can save
PM Arrange the learning schdule
website Statistics on Participant Online e-Learning Progress to minitor their Learning 26

27. 5. Operation Training Purpose:
System Planner Gets Clear Understanding How System Actually Works
System Discrepancies in Detail
Participants:
Project Team and KUs
Provided:
Mapping of Standard Business Processes
User Handbooks for Every Module
Deliverables:
Gap Analysis Report
Participant Training Test Results
The step KM KU must ioin the training given by con
Participant Training Test Results
The Results point out who need to be trained again.
PM have to supervise their learning progress.
no matter what
It would be better to review the lesson by yourself. 27

28. 6. SOP Modeling Purpose: Establish the New SOPs for the Company
Participants:
Project Team, Key Users or Designated Leader for Each Module
Provided:
SOPs
Internal ISO/Key Audit Points
Deliverables
SOP Flow Chart for Each Module
Process Owner Sign Off on Completed Modules
First con provide the standard SOP and discuss it with the KMs
After the discussion we will decide the computerize process and check point within process
And then KU have to draw the SOP and note remark in process
After finishing the document , the heads of related Department will verify and sign the document
signed 28

29. 7. GAP Analysis & Customization
Purpose:
Process & System Differences Review with Solutions Development
Participants:
Project Team
Consultant
Preparation:
Internal Discussions Conducted about Process Differences of New System
Consultants Formulate Reports & Variance Analyses to Adjust Project Direction
Deliverables:
Specifications Confirmation
Gap Analysis Report
After the SOP Modeling
Con well make sure the final busniess management procedure
And he offer the Gap Analysis Report
Analysis Report tells the diffrernce between your procedure and our TT system
At the same time theReport will give suggestion about Customization or modification of procedure
If its not necessary, modification of procedure will be our suggestion
Bec Customization needs extre time and expense. 29

30. TIPTOP Implementation Methodology
1.Form Project Committee P
2.Kick-off Meeting
3.Survey and Diagnosis D
4.Application Training
5.Operation Training
6.SOP Modeling
7.Gap Analysis & Customization
Extract of our years experience and PMP theory
Explain one by one
It is to be noted every step has to be completed on time, otherwise the project must be delayed or go over budget.
8.Basic Data Preparation C
9.Process Online Simulation
10.Balance of Data Migration
11.System Goes Live A
12.Monthly Review Meeting
13.Settlement of Accounts 30

31. 8. Basic Data Preparation
Purpose:
Preparation of Old System Data Files
Data Entry of Basic Info into New System
Required:
Data Migration & Archiving Recommendations Table
Method of Execution:
Makes Schedule According to Archiving Table to be Done After Training
Review Progress of Implementation
There are three things necessary to support system.
One is the practical sop as we mentioned
Another one is the correct and complete Basic Data
In our experience it takes long time to build the Basic Data and cherk the correctness
Therefore we will give you reasonable schedule
The MIS have to complete this step acccording to schedule
PM have to minitor the progress
Of couse Con team will assist PM.
Basic Data Preparation is critical element in using the system
Ple make sure this step will be completed on time 31

32. 9. Process Online Simulation
Purpose:
KMs & KUs Become Familiar with New System
Further Explore Potential Differences
Participants:
Project Team & KUs
Provided:
Current Version of SOPs
Deliverables:
Participant Online Simulation Scores 32

33. 10. Balance of Data Migration
Purpose:
Migration of Balance of Data for Each Module
Input of Accurate Accounting Data (or Data Conversion)
Requirements:
Accounting Opening Balance
Opening Balance Plan for Each Module
Deliverables:
Accounts Balance Acceptance Report
Import of Opening Balances 33

34. TIPTOP Implementation Methodology
1.Form Project Committee P
2.Kick-off Meeting
3.Survey and Diagnosis D
4.Application Training
5.Operation Training
6.SOP Modeling
7.Gap Analysis & Customization
Extract of our years experience and PMP theory
Explain one by one
It is to be noted every step has to be completed on time, otherwise the project must be delayed or go over budget.
8.Basic Data Preparation C
9.Process Online Simulation
10.Balance of Data Migration
11.System Goes Live A
12.Monthly Review Meeting
13.Settlement of Accounts 34

35. 11. System Goes-Live Purpose: Bring System Online Recommendation:
New System Completely Replaces Old System with No Parallel Processing
Method of Execution:
Consultant & Service Staff Initialize System On Site
Deliverables:
Auto Generated System Online Performance Report 35

36. 12. Monthly Review Meeting
Purpose:
Project Costs, Progress Control
Review the Various Project Implementation Stages & Objectives
Resolve All Outstanding Major Issues
Review Online e-Learning Reports
(Statistics Available for Each System Module Implemented)
Meeting Schedule:
After Project Kick-Off , at Least Once a Month
Participants:
Process Owner, All Project Participants
Deliverables:
Discussion of Issues & How They were
Resolved
Subsequent Stages & Plans 36

37. 13. Settlement of Accounts
Purpose:
Initiate Accounts Settlement
Verify Completion of Project Tasks
Provide Official Documentation & Management Reports
Requirements:
Settlement of Costs, Accounts Settlement SOP
Deliverables:
Relevant Account Settlement Reports & Management Reports
Completion Date:
10th of the 1st Month Online, with adjustments made in subsequent months to reduce settlement process 37

38. Agenda Ganda ERP Project Scope & Benefit Project team
TIPTOP TIM and each milestone approach
Project Plan (with Schedule) 1 2 3 4 38

39. TIM , Product Project Partner TIPTOP Implementation Methodology
Decision Needs
KPI Monitoring
Operation Needs
Gap Analysis
Program Modifying
Balance Check
S.O.P. Modeling
Simulation
Fine-tuning
TIPTOP
Goes Live
Close Report
Application Training
End Users Training
Survey
Diagnosis
Data Migration & Data Input
Kick-off
Meeting
M01
M02
M03
M04
M05
M06 39

40. ERP Project Milestone Planning 23 May, Contract Signing
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Planning
Signing contract
Hardware purchase
System Instalation
Form Project Team
Kick Off
23 May, Contract Signing
Phase 1 - Project Implementation 6 months
Finance & Acc; Supply Chain, Sales, Manufacturing, HRM
Phase 2 - Project Implementation 6 months
GPS/PLC Integration; B2B; BI, Easyflow and other customized programs
10 June, Kick Off
Do / Implementing
1. Survey & Diagnosis
2. Application Training
3. Operation Training
4. S.O.P. Modeling
5. Gap Analysis & Customization
6. HRM Application Training /Gap Analysis
1. S&D completed (week 2 July)
2. Application training done (week 2 August)
3. Operational training done (week 4 Sep)
4. SOP Modeling completed (week 1 Oct)
5. Gap Anls & Custm completed (week 3 oct)
6. HRM Training & Gap Analysis completed (week 5 oct)
Check
Basic Data Preparation
Process Online Simulation
Balance of data migration
1. Basic Data prep done (week 2 Oct)
2. Online Simylation done (week 4 Nov)
3. Data migration completed (week 4 Dec)
Action
System Go-live
Monthly Review Meeting
Setlement of account
Go-live support
Phase 1 Go Live
Phase 2
Go-Live 40

41. Q & A 41

42. What next
Be ready for 1st step survey and diagnosis 42

46. Three elements of success The support of Superiors!!
1.Correct information
3.Skilled operators
2.Smooth flow
The support of Superiors!! 46

47. Synergy and teamwork for successful ERP Project