Presentation on theme: "Presenters: Barbara McIsaac Kwoka, Todd Hoig, Kelly Gornik California Community College Chancellor’s Office CCC Confer Webinars April 18, 19, & 24, 2012."— Presentation transcript:
Presenters: Barbara McIsaac Kwoka, Todd Hoig, Kelly Gornik California Community College Chancellor’s Office CCC Confer Webinars April 18, 19, & 24, SSARCC EOPS and CARE Final Expenditures – Completion and Submission
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Today’s Agenda Introductions Brief Background on SSARCC EOPS Final Expenditures Entering EOPS data by object code CARE Final Expenditures Entering CARE data by object code The Difference Between “Returned” Funds and “Unexpended” Funds in SSARCC How to Report Reallocated Funds “Validate” Final Expenditures Address any “error” messages Address other messages “Submit to Chancellor’s Office” Print final expenditures for signatures Mail EOPS and CARE signature pages to Chancellor’s Office
What Is SSARCC? SSARCC = Student Services Automated Reporting for Community Colleges A web-based computer application used to construct and retain key Chancellor’s Office budget documents (i.e. proposed budgets and final expenditures for EOPS and CARE)
Purpose Make it easier for college program staff to complete EOPS and CARE budgets Allow for more efficient review time by Chancellor’s Office Allow Chancellor’s Office to have electronic access to statewide budget data Extracted SSARCC data can be used locally and at the State level
SSARCC EOPS/CARE Timeline Spring 2011: testing by select colleges October 13, 2011: SSARCC goes “live” November 15, 2011: Colleges use SSARCC to complete EOPS and CARE budget plans (with hard-copy signature pages & hard- copy EOPS program plan) March 2012: Final expenditure screens go “live”
SSARCC EOPS/CARE Timeline April 18, 19, & 24, 2012: CCC Confer trainings on final expenditure screens September 15, 2012: Colleges to use SSARCC to submit EOPS and CARE final expenditures (with hard-copy signature pages) November 15, 2012 (tentative): Colleges to use SSARCC to submit EOPS and CARE budget plans (with hard-copy signature pages and hard-copy EOPS program plan)
There’s a Difference between “Returned Funds” and “Unexpended Funds” in SSARCC “Returned Funds” = Unused funds returned no later than June 30 th on Mid-Year Report “Unexpended Funds” = Unused funds reported after June 30 th on Final Expenditure Report
When Do You Use the “Returned and/or Reallocated Funds” Column? If you returned EOPS or CARE funds by June 30, 2012 on Mid-Year Reports If you received EOPS or CARE reallocated funds Do not include EOPS special textbook augmentation in SSARCC; instead use “EOPS special textbook augmentation” form
“Validate” Final Expenditures You should use this to double-check work prior to submitting Address any “error” messages that appear
“View Draft Expenditure Report” Do this when: You think you’re ready to submit to Chancellor’s Office Ready for review by local district/college staff before submitting to Chancellor’s Office You can still go back into screens to make changes to data
“Submit to Chancellor’s Office” “Submit” after error messages have been addressed and after appropriate local staff have reviewed “Submit” locks final expenditure screens “Submit” means final expenditures are officially transmitted to Chancellor’s Office “Submit” EOPS final expenditures before CARE final expenditures CARE final expenditures must be submitted separately To unlock screens, send to SSARCC help desk: ssarcc-
Printing EOPS and CARE Budgets/Signature Pages This is done after you have “submitted” to Chancellor’s Office; to print signature pages, do the following: 1. Click on “view expenditure report” 2. In the “select a format” window, click on the down arrow and then click on “PDF” 3. Click on “export” 4. Wait for report to appear on your computer screen 5. Print out budget/signature page & obtain required original signatures & mail to Chancellor’s Office Follow these same steps for CARE.
College What Is Due September 15, 2012?
Where Do I Go for Help?
SSARCC Project Team Technology, Research & Information Systems (TRIS) Division: Myrna Huffman, Director, Management Information Systems Barbara McIsaac Kwoka, Specialist, MIS & SSARCC Todd Hoig, Programmer, SSARCC Student Services Division: Sarah Tyson, Dean, Student Services Kelly Gornik, Specialist, EOPS and CARE Cheryl Fong, State Coordinator, EOPS and CARE