2. Accountability Cleanup - or - How I Learned to Improve My SPS Without Really Trying January 29-30, 2008

3. Contact Information  Bernard Bose, bernard.bose@la.govbernard.bose@la.gov 225 342-1133  Kelvin LaCroix, kelvin.lacroix@la.govkelvin.lacroix@la.gov 225 219-4512  Vicki Anderson, vicki.anderson@la.govvicki.anderson@la.gov 225 342-3508, Room 4-143 Fax # 225 342-5736 P.O. Box 94064, Baton Rouge, LA 70804 or 1201 N. 3 rd Street, Baton Rouge, LA 70802 (FedEx & UPS to Suite G224)

4. PreCode Reports Created to give you advance notice of the students who are precoded for the various assessments. These reports are an opportunity to identify students who need to be excused from a test, moved to another test or have a hand-gridded form prepared. The reports can also be used for Routing School students and PreGED/Skills students to determine the school where their results should be sent back to for accountability.

5. Sample Precode Report

7. Coding on Answer Documents The information your schools provide on the answer documents can have significant effect on their SPS and AYP. Especially important: a. accountability codes and routing codes (for students at alternative schools) b. properly code student data (ID, name, DOB, gender and grade) when hand gridding an answer document. These data are used in matching the student’s test to SIS enrollment & web history.

8. Coding Blocks All Programs except ELDA *The Section Letter designation changes for the various test programs. They are the following: V. LEAP and GEE T. iLEAP Grades 3, 5, 6, and 7 U. iLEAP Grade 9 N. LAA 1 R. LAA 2

9. Coding Blocks (cont’d) LEAP &GEE

10. Coding Blocks (cont’d) LAA 1 and ELDA Programs New this year to LAA 1. Very Important - this section is bubbled for hand grid documents. If missing, it makes the student record difficult to load to online cleanup system.

11. Coding Blocks (cont’d) LEAP, GEE, iLEAP, LAA 1, LAA 2 and ELDA Programs *The Section Letter designation changes for the various test programs. They are the following: H2. LEAP and GEE H. iLEAP Grades 3, 5, 6, and 7 I. iLEAP Grade 9 I. LAA 1 H. LAA 2 Y. ELDA

12. Coding Block for ELDA only ELDA not included in School Accountability US DOE requires all Limited English Proficient students be tested.

13. Accountability Codes

18. Accountability Cleanup There are four cleanup reports that each school will need to review. Like last year, all cleanup will be done through web-based applications. The Impending Zero Report, the Invalid State Id/Invalid DOB Reports and the Routing Reports are almost the same as last year. The web application may have a change, but the content and purpose of the reports remain the same.

19. Accountability Cleanup The Impending Zero Report This report contains the names of students for which the precode document was not returned, a document with an unexcused absence was returned or a document with an invalid accountability code was returned. Any of these situations that are not cleaned up will result in a zero being assigned to the school for its SPS.

20. Accountability Cleanup The Invalid State Id or Invalid DOB Reports These reports contain the names of students for which a document with an invalid State Id or Date of Birth (DOB) was returned. These fields (along with the student’s first and last name and gender) are critical for the various matches done by the test vendors and the State. The matching of records is very important both for SPS results and for subgroup reporting requirements of NCLB.

21. Accountability Cleanup The Routing Reports These reports contain the names of students whose scores are, or should be, routed back to a home-based school. Primarily, these are students at Option 1 (or Routing) Schools, but also include students in the Options Program (PreGED or Skills curriculum). Use these reports to verify or correct the site code of the student’s home-based school. Students excused with a valid accountability code need not be routed.

22. Accountability Cleanup The Routing Reports (cont’d) New last year was a Routing Report for schools which include students in the Options Program (PreGED or Skills curriculum) in their enrollment. All students in the Options Program in a school will need to have their home- based school site code bubbled. In many instances, this site code will be the same as the site code where the student took the test.

23. Accountability Option 1 Schools Routing Schools (page 1)

24. Accountability Option 1 Schools Routing Schools (page 2)

25. Accountability Option 1 Schools Routing Schools (page 3)

26. Accountability Cleanup Summary: Web-based Cleanup Dates: 4/28 to 5/9 cleanup for all test programs - LEAP, GEE, iLEAP, LAA 1, and LAA 2

27. ELDA Cleanup ELDA Online Cleanup System is a web-based application and was released in November for the first time. All ELDA cleanup will be performed via the web-based system. There are three cleanup reports that each school will need to review: 1. Nonparticipation Reason Report 2. Invalid State Id Report 3. Invalid DOB Report

28. ELDA Cleanup Nonparticipation Reason Report: This report contains the names of the students for which the precode document was not returned or a document with an unexcused absence which was returned (no nonparticipation reason given).

29. ELDA Cleanup Invalid State Id or Invalid DOB Reports These reports contain the names of students for which a document with an invalid State Id or Data of Birth (DOB) was returned. These fields (along with the student’s first and last name, gender and grade) are critical for the various matches done by the testing vendors, State and across testing years. The matching of records is very important across each year to show a student’s progress with English.

30. ELDA Nonparticipation Codes

31. ELDA Cleanup Summary: Web-based Cleanup Dates: 6/16 to 6/25 clean up window

32. Accountability Test Reports Created to give you notice of the students from the various assessments who are included in each school’s SPS. These reports are an opportunity to identify student records that need to be excluded from the school’s final SPS or moved to another school’s results during appeals. The reports can also be used for checking the SPS calculations.

33. Sample Accountability Test Report

35. Contact Information  Bernard Bose, bernard.bose@la.govbernard.bose@la.gov 225 342-1133  Kelvin LaCroix, kelvin.lacroix@la.govkelvin.lacroix@la.gov 225 219-4512  Vicki Anderson, vicki.anderson@la.govvicki.anderson@la.gov 225 342-3508, Room 4-143 Fax # 225 342-5736 P.O. Box 94064, Baton Rouge, LA 70804 or 1201 N. 3 rd Street, Baton Rouge, LA 70802 (FedEx & UPS to Suite G224)