Presentation on theme: "Continuum of Care General Orientation Kevin Finn, President/CEO"— Presentation transcript:
1 Continuum of Care General Orientation Kevin Finn, President/CEO Meradith Alspaugh, CoC Director
2 HEARTH ActThe Hearth Act reauthorized The McKinney Vento Homelessness Assistance Act with the following changes:Consolidate HUD’s competitive grantprogramsCodify the Continuum of Care planningprocessChange HUD’s definition of homelessnessIncrease in prevention resourcesIncreased emphasis on performance & outcomes
3 CoC Program—PurposePromote Community wide commitment to end homelessnessQuickly re-house homeless individuals and familiesImprove access to and use of mainstream programsOptimize self-sufficiency
4 What is the Continuum of Care The CoC is the group responsible for carrying out the duties defined in the Continuum of Care Program interim rule.The CoC is composed of representatives of relevant organizations within the geographic area served by the Continuum.Once established, the CoC is required to appoint a CoC board and to designate an HMIS lead agency and a collaborative applicant to assist with its responsibilities.
6 (The Homeless Clearinghouse) CoC Board(The Homeless Clearinghouse)The group appointed to act on behalf of the CoC which must be representative of the relevant organizations and of projects serving homeless subpopulations and include at least one homeless or formerly homeless individual.
7 Homeless Clearinghouse (CoC Board)City of CincinnatiESGRecipientHamilton CountyESG RecipientPeople whoExperienced Homelessness (2)Homeless AdvocateHomeless CoalitionHealth Care for the HomelessCHNVeterans ServicesVAEducation LiaisonProject ConnectHMIS Lead & Collaborative ApplicantCoCWorking Group Reps*(6)ESG Recipient: ShelterDrop Inn CenterESG Recipient: Shelter DiversionTBDExecutive Directors3 CoC1 non-CoCStrategies toEnd Homelessness* The CoC Working Groups: the Family Housing Partnership, Homeless Outreach Group, HMIS Advisory Committee, Permanent Supportive Housing Group, Rapid Re-Housing Group, & Transitional Housing Group
8 Collaborative Applicant (Strategies to End Homelessness) The Collaborative Applicant is an eligible applicant designated by the CoC to apply for HUD funds on the CoC’s behalf.Other responsibilities as designated by the CoC Governance Charter
9 HMIS Lead Agency (Strategies to End Homelessness) The HMIS Lead agency is the eligible CoC applicant designated by the CoC to oversee the day to day operations of the HMISSTEH contracts with the Partnership Center to carry out the HMIS Lead Agency responsibilities
10 Responsibilities of the CoC Operating the CoCSystem Operations ResponsibilitiesDevelop written standards, in consultation with ESG recipients, to prioritize individuals and families eligible to receive the assistance, and the amount and type ofassistance they should receive.Establish performance expectations and monitor individual project and system performanceCoordinated Assessment
11 Centralized Intake or Coordinated Assessment System Each Continuum of Care is required to develop and implement a centralized or coordinated assessment system for its geographic area. Such a system must be designed locally in response to local needs and conditions.Participation is required of all CoC and ESG recipients and sub-recipients.
12 Centralized, Coordinated Intake & Assessment SYSTEMATIC CONNECTION TO THE SERVICE THAT BEST MEETS THE NEEDS OF THE CLIENTStreet OutreachShelter DiversionEmergency ShelterRapid Re-HousingTransitional HousingPermanent Supportive Housing
13 Responsibilities of the CoC Operating the CoCGovernance ResponsibilitiesEstablishing the structure and governance charter of the CoCEstablishing workgroups
14 Responsibilities of the CoC Designate and operate the HMIS for the CoCCincinnati/Hamilton County utilizes VESTA™ as our HMIS
15 Responsibilities of the CoC CoC PlanningDevelop a housing and service system to meet the needs identified within the jurisdictionParticipate in the Consolidated planning process for the jurisdictionDesign and follow a collaborative process to select projects to apply for CoC funds
16 Supporting movement toward stable, Where do you fit within the system? permanent housingPrevention/Shelter DiversionStreet OutreachEmergency ShelterTransitional HousingRapid Re-housingPermanent Supportive HousingWhere do you fit within the system?
17 Eligible Project Applicants Non Profits, States, local government, and instrumentalities of local governmentMUST be designated by the CoC to apply for fundsExclusion: for profits are not permitted to apply for grants or be sub-recipients of grants
18 CoC Program Grant Uses and Requirements Permanent Housing (2 types: PSH & RRH)Transitional HousingSupportive Services OnlyHomeless Management Information SystemHomelessness Prevention** For HUD-designated High Performing Communities Only.
19 Eligible Components: Permanent Housing Permanent Housing : Community based housing, the purpose of which is to provide housing without a designated length of stay. It includes:Permanent Supportive Housing (PSH)Programs formerly known as S+C and some SHP Permanent Housing ProgramsProvides long-term housing assistance to homeless individuals and families in which one adult or child has a disabilityPSH Programs PRIORITIZE Chronically homeless individuals and families
20 Eligible Components: Permanent Housing b. Rapid Re-Housing (RRH)Programs formerly known as scattered-site Transitional Housing and some “short-term” SHP Permanent Housing ProgramsDesigned to help homeless individuals and families move as quickly as possible into permanent housing and achieve stability in that housing.Provides short and/or medium-term assistance (up to 24 months)The program participants KEEP the housing/unit when assistance ends.
21 Eligible Components: Transitional Housing Programs designed to facilitate the movement of homeless individuals and families to Permanent HousingProgram participants must MOVE to other housing when assistance ends.Program participants must have a lease or occupancy agreement with a term of at least one month that cannot be extended beyond 24 months
22 Supportive Services Only (SSO) Eligible Components:Supportive Services Only (SSO)3. Supportive Service OnlyProvide supportive services to unsheltered and sheltered homeless individuals and families (for whom the recipient/sub recipient is not providing housing or housing assistance).Includes Street Outreach and Centralized/coordinated assessment intake
23 Eligible Components: HMIS 4. Homeless Management Information System (HMIS)Provides assistance to CoCs to administer and operate the HMISMay only be awarded to the HMIS lead designated by the CoC
25 AcquisitionUse: Grant funds may be used to pay up to 100% of the cost of acquisition of real property selected by the recipient for use in the provision of housing or supportive services for homeless persons.
26 RehabilitationUse: Grant funds may be used to pay up to 100% of the cost of rehabilitation of structures to provide housing or supportive services to homeless persons. Eligible costs: installing cost-effective energy measures, and brining an existing structure to state and local government health and safety standards. Ineligible costs: Grant funds may not be used for rehabilitation of leased property.
27 New Construction Use: Grant funds may be used to: Pay up to 100 % of the cost of new construction, including the building of a new structure or building an addition to an existing structure and the cost of land associated with that construction, for use as housing.If grant funds are used for new construction, the applicant must demonstrate that the costs of new construction are substantially less than the costs of rehabilitation or that there is a lack of available appropriate units that could be rehabilitated at a cost less than new construction.Ineligible costs: funds may not be used for construction on leased property.
28 LeasingUse: Grant funds may be used to lease structures or individual units to provide housing or services to homeless personsEligible Costs:Funds may be used to pay up to 100% of rent charged by property owner.If utilities are included in rent, these utilities may be paid from leasing funds.Security deposits, not to exceed 2 months of actual rent may be paid on participant’s behalfAn advance payment of last month’s rent may be provided to landlord in addition to the deposit.
29 Leasing Cont’d Requirements: Leasing projects are required to have occupancy agreements and subleases (Recipient holds lease—NOT program participant)Occupancy charges and rent from participants must be calculated as provided inOccupancy charges and rent collected from program participants are considered program income.Rents paid MUST be reasonableHousing must meet Housing Quality Standards (HQS) within 30 days of initial inspection and annually as unit receives assistance.Projects receiving leasing assistance may not receive rental assistance, acquisition, rehab or construction funds
30 Rental AssistanceUse: Grant funds may be used to provide short, medium, and long-term rental assistance.Eligible Costs:RentSecurity deposits, not to exceed 2 months of actual rent may be paid on participant’s behalfAn advance payment of last month’s rent may be provided to landlord in addition to the deposit.
31 Rental Assistance Cont’d Requirements: Rental assistance must be administered in accordance with policies and procedures established by the CoC. PSH rental assistance must be administered by CMHA Rents paid MUST be reasonable Housing must meet Housing Quality Standards (HQS) within 30 days of initial inspection and annually as unit receives assistance.
32 Supportive ServicesUse: grant funds may be used to pay the eligible costs of supportive services that address the special needs of the program participants. Requirements: Supportive services must be necessary to assist program participants obtain and maintain housing. Recipients shall conduct an annual assessment of the service needs of the program participants and should adjust services accordingly.
33 Supportive Services Cont’d Duration: For TH, supportive services must be made available to residents throughout the duration of their participation. PSH projects must provide supportive services for the residents to enable them to live as independently as is practicable throughout the duration of their residence in the project. Services may be provided to former residents of TH and current residents of permanent housing who were homeless in the prior 6 months, for no more than 6 months after leaving TH or homelessness, to assist their adjustment to independent living. Rapid re-housing projects must require the program participant to meet with a case manager not less than once per month to assist the program participant in maintaining long-term housing stability.
34 Supportive Services Cont’d Eligible Costs: Annual Assessment of Service Needs Assistance with moving costs Case management Child care Education services Employment assistance and job training Food Housing search and counseling servicesLegal servicesLife skills trainingMental health servicesOutpatient health servicesOutreach servicesSubstance abuse treatment servicesTransportationUtility depositsDirect provision of servicesAny other cost not listed here is considered ineligible under this section!
35 Operating CostsUse: Grant funds may be used to pay the day to day operation of TH and PH housing in a single structure or individual units. Eligible Costs: Maintenance Property taxes and Insurance Scheduled payments to reserve for replacement of major systems Security Electricity, gas, and water Furniture equipment Ineligible Costs: funds may not be used for rental assistance and operating in the same project. Funds may not be used for operating costs of shelter or services only facilities Funds may not be used for maintenance and repair if those costs are included in the lease.
36 HMISUse: Grant funds may be used to pay the costs of contributing data to the HMIS designated by the Continuum of Care Eligible Costs: Paying salaries for operating HMIS, including: Completing data entry; Monitoring and reviewing data quality; Completing data analysis; Reporting to the HMIS Lead; Training staff on using the HMIS; and Implementing and complying with HMIS requirements;
37 AdministrationUse:The recipient or sub recipient may use up to 7%* percent of the grant award for the payment of project administrative costs related to the planning and execution of the project.Ineligible: This does not include staff and overhead costs directly related to carrying out eligible activities because those costs are eligible as part of those activities.*per most recent Nofa
38 Admin Cont’dEligible Costs: General management, oversight, and coordination. Training on Continuum of Care requirements Environmental Review
40 Program and Application Requirements Renewal ProgramsGrant Funds Expended (local requirement) must expend certain % in order to renew (amount to be set by Clearinghouse)New ProgramsHousing Focus: at least 80% of funds must be in rental assistance, leasing, operating, new construction, and/or, rehabilitation.Eligible Programs: RRH for Families or PSH for CH individuals or families
41 Program and Application Requirements New AND RenewalsMatch – All funds, except leasing, must be matched with no less than 25% of funds or in-kind contributions from other sources on a grant-by-grant basis.Leverage- Leveraging is source or provider funding (cash and in-kind) which are not parts of the operating or services budget of the requested grant funds (150% required)Match and leverage are separate and distinct. The cash and in-kind amounts listed as a source of leverage are above and beyond the cash and in-kind amounts listed as Match for the proposed project.
42 Who can be served by CoC-funded Programs Who can be served by CoC-funded Programs? A look at the definitions of homelessness…
43 Definition of Homelessness HUD published the Final Rule revising the definition of “homeless” on December 5, 2011The new definition is applicable to:Projects funded under the Emergency Solutions GrantNew and Renewal Projects funded by CoC funds
44 Category 1-Literally Homeless An individual or family who lacks a fixed, regular, and adequate nighttime residence;An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements;
45 Category 2—At imminent risk of homelessness Individuals and families who will imminently lose their primary nighttime residence within 14 days ANDHave no subsequent residence identified ANDLack the resources or support networks needed to obtain other permanent housing.
46 Category 3—Homeless under other federal statute Unaccompanied youth under 25 or families with children and youth who do not otherwise qualify as homeless, but who:Meet homeless definition under other federal statute: ANDHave not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the last 60 days; ANDHave experience two or more moves during the last 60 days; ANDCan be expected to continue in such status for an extended period of time because of:chronic disabilities, ORchronic physical health or mental health conditions, ORsubstance addiction, ORhistories of domestic violence or childhood abuse (including neglect) ORpresence of a child or youth with a disability, ORtwo or more barriers to employment
47 Category 4-Fleeing Domestic Violence Individuals and families who are fleeing, or are attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions related to violence, who:Have no identified subsequent residence; ANDLack the resources and support networks needed to obtain other permanent housing.
48 Important notes on the Homeless Definition CoCs must obtain HUD approval to serve Category 3 (We do not have this approval)PSH programs can only serve persons who were homeless on the street or in a shelter (Not category 2)CoC prioritization and eligibility policies and procedures may further limit who can be served in CoC programs (i.e. RRH and TH program policies require that a person come from the street or shelter prior to entry into RRH or TH program and PSH prioritizes CH)
49 Prioritized vs dedicated chronic homeless beds Chronic HomelessnessAn unaccompanied homeless individual with a disabling condition or an adult member of a homeless family who has a disabling condition who has been:continuously homeless for 1 year or more, ORhas had at least four episodes of homelessness in the past 3 years.Prioritized vs dedicated chronic homeless beds
50 Overview of “At-Risk of Homelessness” At-Risk of Homelessness definition has 3 categories applicable to:Individuals and familiesUnaccompanied children and youthFamilies with children and youth“At-Risk” Means NOT eligible for housing and services for people who are already homeless!
51 At-Risk of Homelessness Category 1 Has income below 30% of Area Median Income; ANDDo not have sufficient resources or support networks immediately available to prevent literal homelessness; ANDMeet at least one of the following conditions:Moved two or more times due to economic reasons in 60 days prior to application for assistanceIs living in the home of another because of economic hardshipLosing housing within 21 days after application dateLives in a hotel or motel;Lives in severely overcrowded housing;Is exiting an institution; orOtherwise lives in housing that has characteristics associated with instability and an increased risk of homelessness.
52 At-Risk of Homelessness Categories 2 & 3 Category 2 Unaccompanied children/youth who qualify under other federal statutes Category 3 Children/youth who qualify under the Education for Children and Youth Program and the parents or guardians of that child/youth if living with him/her.The local Shelter Diversion Program will serve individuals and families who qualify under category 1
53 How does a program get into our CoC’s annual application to HUD. 1 How does a program get into our CoC’s annual application to HUD? 1. Pre-measured Elements 2. Community Ranking
55 Community Ranking Large Group Scoring All agencies present about programsCoC members rank programs in order of highest priority for our communityPre-Score + Rank = final prioritization list
56 Permanent Housing Bonus Funding Not Applicable in 2014
57 National Scoring of CoC Application by HUD (OH-500) Consolidated CoC Application*Encompasses everything the CoC does and produces year-roundWritten by STEHScored nationally by HUD in WashingtonProject ApplicationWritten by Agencies requesting new or renewal grantsMust pass a capacity review – conducted by the HUD Field OfficePass/Fail in Washington*Not applicable in 2014
58 2014 Timeline June 27th- Large Group Scoring Training* July 7th - Large Group Scoring Training*July 11th- Large Group Scoring Training*July 18th- Large Group ScoringTBD (late Summer) Project Applications DueTBD (late Summer) CoC Application Due*Required to attend only one. See website for more info!
59 Additional Resources Budget, Match, and Leverage Templates Budget, Match, and Leverage TemplatesLarge Group Scoring guidanceRegistration for all trainings and Large Group Scoring eventOther info as it becomes available!