1. Introduction to Jenzabar
The Course Management System

2. How to get in Open an internet browser Go to the Mount jenzabar site
Jenzabar works best with Internet Explorer
Go to the Mount jenzabar site
Enter domain name, user name and password
Domain: msmary (employees) or mount (students)
User name and password: the same as your username and password
Just like logging on to webmail
msmary\rupp
XXXXXXX

4. The Course Management System
Use for an online supplement to your courses
Click Faculty in the top right, then Course Manager in the drop-down menu
If you are currently teaching courses, they will appear on the right, under Course Manager, as links
If you are not currently teaching, click All my courses, then past or future
Other examples of course management systems you may have heard of are WebCT and Blackboard.

6. Course Manager Click on a course to go to its course information page
Your name, address, and the course meeting times should automatically appear
Your picture and office hours will also automatically appear if you already added them in My Info
Or, select a category from the “Go directly to:” dropdown list

8. Coursemates Jenzabar’s term for the students in a course
Use their pictures to learn names and faces
Students can replace their Mount ID pictures with whatever they want
Although this may change
should go to their Mount address

10. Coursemates, cont. New Feature!
You can one student at a time, or selected students, or all students in a course
Click either selected students or All
Check the box next to a student’s name to select him or her
New Feature!

11. Attendance New Feature!
You can use jenzabar to keep track of student attendance
Click Attendance
You will see student names and the dates of class meetings up to the present
The default is that all students are present
All boxes are checked
All have 100% attendance
New Feature!

13. Attendance, cont. Uncheck a box if a student is absent Click submit
Attendance percentage will recalculate

14. Announcements
You can add Announcements that will show up on the students’ course manager page on the dates you specify
A reminder about a quiz
A change in the syllabus

15. Adding Announcements Click Announcements; click Edit; click Add
Enter the text of the announcement
Short description: will display on the course manager page
Full announcement: will display in a separate small window
Enter the start date and end date
Click on the tiny calendar to select the dates
Check faculty or student or both
This determines who will see the announcement
Click Save

17. Handouts Probably the most useful feature
Jenzabar calls a “handout” any computer file that can be downloaded, not just a paper handout
A PowerPoint presentation or an Excel spreadsheet, for example, could be a handout
Click Handouts, then Edit to work with handouts

18. Working with Handouts: Adding a Handout
To add one or more handouts, select the number of handouts you wish to add from the dropdown list, then click Add
Browse to where you have previously saved the handout
Enter the name of the handout in the label field
This is the text that will be displayed on the Handouts page as the link

19. Adding Handouts, cont. Enter a description of the handout, if desired
Specify a header from the dropdown list, if desired
You have to have previously specified a header
Specify the dates the handout will be available to students, if desired
Click Save

21. Adding Handouts, cont. E.g. a Word document will open in MS Word.
When a student clicks on the label, the handout will download to her computer and open in the appropriate program (if she has it).
E.g. a Word document will open in MS Word.
She can then save or print the file as she likes.
A student can use File Tools to download programs that will enable him to view handouts if he doesn’t have the full program.
For example, he can download a PowerPoint viewer that will let him look at a PowerPoint presentation.

22. Adding Handouts, cont.
If the handout is a large file (like a PowerPoint, e.g.) it’s best to add it where you have a fast connection
If you try to add a large file using a dialup connection, it’s likely to time out and you’ll get a “this page cannot be displayed” error

23. Working with Handouts: Headers
Handouts can be grouped under headers
Click Add next to Add Header
You can add only one header at a time
Enter the name of the header and a description, if desired
If you already have added handouts, they will be listed. You can specify that they be listed under this header
Select them
Hold down Ctrl key to select more than one
Click Save

25. Working with Handouts: Editing Handouts
If you see that you made a mistake in the label or description of the handout, go back to the Edit Handouts page
Click Edit to get there
Then click Edit next to the handout you need to fix
You can change a handout’s header, label, or description.
Edit will allow you to change only what appears on the jenzabar page—it does not edit the handout itself

26. Working with Handouts: Deleting Handouts
If you decide you don’t want a particular handout, go to the edit handout page and click delete next to the handout you want to delete
Deleting handouts is quicker than adding them

27. Working with Handouts: Changing the Order of Display
You can change the order in which handouts or headers are displayed
Click the up or down arrow next to the handout or header to move it up or down in the order
The default order is:
Handouts and headers display in the order they were added
Handouts not under a header display before the headers
New Feature!

29. Working with Handouts: The Handout Bank
If you have handouts that you use in more than one class, or in more than one semester, you can place them in the Handout Bank
Check the box next to the handout, then click Copy Selected Handouts to Bank

30. The Handout Bank, cont.
Go to the course in which you want to retrieve handouts from the bank
Click Bank under Handouts (in the left column)
Check the handouts you want to add to this course
Click Copy Selected Handouts to this Course

31. Web Links Works much the same way as Handouts Click Edit
Add any Headers you want to group the web links under
Click Add and choose a number of web links to add
In the URL field, enter the URL of the desired web site

33. Adding Web Links, cont.
The easiest way is to have 2 browser windows open
In the second window, go to the desired web site
Copy the URL
Highlight it
Press CTRL-c to copy
Go back to the jenzabar window
Press CTRL-v in the URL field to paste

34. Adding Web Links, cont. Enter a label
This is the text that will display on the web links page
It is what students will click on to get to the link
Enter a description of the link, if desired
Specify a header from the dropdown list, if desired
Specify the dates the link will be available to students, if desired
Click Save

35. Web Links, cont.
Like Handouts, Web Links can be grouped under headers or added to a bank
They can be deleted or edited
Again, editing will change only what you entered in jenzabar: the URL, the label, the header, or the description

36. Syllabus Click Syllabus, then Edit to get to the Syllabus page
Either enter a URL to insert a link to a syllabus stored on another server
You can link to a course web page here
Or enter text in the box labeled HTML. Maximum number of characters is 7500
It won’t let you do both

38. Syllabus, cont. Another option: upload your real syllabus as a handout
Right-click on the handout link
Select Copy shortcut
Go back to Syllabus
Paste (ctrl-v) in the URL field
Link to syllabus will show up as Click here for syllabus.

39. Readings Just a list of the assigned readings
Click Readings, Edit, Add
Enter the requested information
Click Save
This is not the texts of the readings themselves
Those would have to be uploaded as handouts or weblinks

41. Chat and Forums Chat is synchronous Forums are asynchronous
Everybody participates at the same time
Forums are asynchronous
Everybody can participate at different times
You might use Chat for virtual office hours, or an online review session
You might use Forums to allow students to extend discussion outside of class

42. Chat Tell your students when the Chat is going to take place
At the specified time, click Join the Chat
A new window will open
Participants type in the box at the bottom of the window where it says Say
Click Send when you’re done typing

44. Chat, cont. The participants are listed on the right of the window
The current “speaker” is starred
All the postings appear in the main part of the window
Click View Transcript to see a record of what’s been said
Opens in another new window
Can be saved or printed
It seems to go away when the chat is over

45. Forums Threads coming soon!
A Topic is a discussion on a particular topic
Only the instructor can create a new topic
A Thread is a subtopic under a Forum
At this point, jenzabar doesn’t allow for threads
Students can only post replies to topics created by the instructor
This may be changing with a later release
Threads coming soon!

47. Coursework Allows students to do or turn in assignments online
Click Coursework, then Edit, then Add
Enter the Title of the assignment, an abbreviation, and a point value
The point value is used by the gradebook; even if you don’t use the gradebook, you must enter a value to continue. I just enter “1” for everything.
Enter the Start date and time, and Due date and time.
Click on the little calendar
The assignment will only be available to students during the specified period.

49. Types of Coursework
Offline is for conventional assignments that students turn in to you on paper. Use this option only if you are using the jenzabar gradebook to calculate your grades.
Online is for tests or quizzes that the students do while logged on to jenzabar.
Upload/Download is for assignments students do on their computers while not on jenzabar (like writing a paper). They use this feature to turn in their work to you electronically.
The advantage over having them you their work is that all the assignments end up in one place, instead of being scattered through your inbox

50. Coursework, cont.
Select a Header, to group the assignments in the gradebook
Click Continue
Enter a description of the assignment and other requested information and click save.
For tests and quizzes, click add or question bank to generate questions
Questions in the question bank can be re-used

51. Viewing Coursework To view completed assignments, click on Gradebook
Click on the abbreviation of the assignment
The work will appear next to the students’ names
For uploaded assignments, you can then print or save the papers as needed

52. Gradebook
I wouldn’t bother with the jenzabar gradebook; it’s not very sophisticated
You can make an Excel spreadsheet that works much better
Instructions available at
Possible exception: if you’re using online quizzes
Also, all online coursework is deposited in the gradebook

53. Group Manager Faculty member can define groups within the class
For collaborative assignments
Group leader functions like a faculty member
Can upload handouts, create forum topics, etc.
Click Group Manager, Edit, Add
Create the group, then click Manage Members
Disclaimer: I couldn’t get this to work

54. Copying Materials from one course to another
In any course, click Copy Materials (on the left bar)
Select which course you want to copy from
Select which course you want to copy to
Check what you would like copied
Handouts, weblinks, readings, syllabus, announcements, forums, coursework
Click copy

56. Copying Materials, cont.
If you are copying handouts, for example, it will display all the handouts in the originating course
Check which ones you want copied
Or Select all to copy all of them
You have to follow this process again to copy to a second course (e.g. if you teach 3 sections of something)

57. Customizing Jenzabar: Your Home Page: My Info
Click My Info
Left: space for your picture
Click edit to add your picture
Browse to where you previously saved a digital picture (.jpg or .gif)
Click save
Right: name, , “tidbits,” and office hours
Can add or edit them as you wish
This info (except tidbits) will automatically be displayed for each of your courses

58. Your Home Page: Personalize
You can adjust the layout of your home page
Click Personalize next to “Yourname’s Homepage”
You can specify the number of columns (default is 3) and what goes where

59. Customizing a Course
Next to Navigation heading, click Edit to remove features from the display
Select the ones you don’t want and click the left arrow to move them from active to available
You can also add external links to the Navigation bar

60. Need more help? Click Help at the bottom left of the page
There’s an alphabet, but only A has anything under it
A portal help link
The direct link is
portal.msmary.edu/icpwebhelp/icp.htm
Or, contact
Jeff Rogers
Ext. 5014
Teresa Rupp
Ext. 4056