Presentation on theme: "Introduction to Jenzabar"— Presentation transcript:
1 Introduction to Jenzabar The Course Management System
2 How to get in Open an internet browser Go to the Mount jenzabar site Jenzabar works best with Internet ExplorerGo to the Mount jenzabar siteEnter domain name, user name and passwordDomain: msmary (employees) or mount (students)User name and password: the same as your username and passwordJust like logging on to webmailmsmary\ruppXXXXXXX
4 The Course Management System Use for an online supplement to your coursesClick Faculty in the top right, then Course Manager in the drop-down menuIf you are currently teaching courses, they will appear on the right, under Course Manager, as linksIf you are not currently teaching, click All my courses, then past or futureOther examples of course management systems you may have heard of are WebCT and Blackboard.
6 Course Manager Click on a course to go to its course information page Your name, address, and the course meeting times should automatically appearYour picture and office hours will also automatically appear if you already added them in My InfoOr, select a category from the “Go directly to:” dropdown list
8 Coursemates Jenzabar’s term for the students in a course Use their pictures to learn names and facesStudents can replace their Mount ID pictures with whatever they wantAlthough this may changeshould go to their Mount address
10 Coursemates, cont. New Feature! You can one student at a time, or selected students, or all students in a courseClick either selected students or AllCheck the box next to a student’s name to select him or herNew Feature!
11 Attendance New Feature! You can use jenzabar to keep track of student attendanceClick AttendanceYou will see student names and the dates of class meetings up to the presentThe default is that all students are presentAll boxes are checkedAll have 100% attendanceNew Feature!
13 Attendance, cont. Uncheck a box if a student is absent Click submit Attendance percentage will recalculate
14 AnnouncementsYou can add Announcements that will show up on the students’ course manager page on the dates you specifyA reminder about a quizA change in the syllabus
15 Adding Announcements Click Announcements; click Edit; click Add Enter the text of the announcementShort description: will display on the course manager pageFull announcement: will display in a separate small windowEnter the start date and end dateClick on the tiny calendar to select the datesCheck faculty or student or bothThis determines who will see the announcementClick Save
17 Handouts Probably the most useful feature Jenzabar calls a “handout” any computer file that can be downloaded, not just a paper handoutA PowerPoint presentation or an Excel spreadsheet, for example, could be a handoutClick Handouts, then Edit to work with handouts
18 Working with Handouts: Adding a Handout To add one or more handouts, select the number of handouts you wish to add from the dropdown list, then click AddBrowse to where you have previously saved the handoutEnter the name of the handout in the label fieldThis is the text that will be displayed on the Handouts page as the link
19 Adding Handouts, cont. Enter a description of the handout, if desired Specify a header from the dropdown list, if desiredYou have to have previously specified a headerSpecify the dates the handout will be available to students, if desiredClick Save
21 Adding Handouts, cont. E.g. a Word document will open in MS Word. When a student clicks on the label, the handout will download to her computer and open in the appropriate program (if she has it).E.g. a Word document will open in MS Word.She can then save or print the file as she likes.A student can use File Tools to download programs that will enable him to view handouts if he doesn’t have the full program.For example, he can download a PowerPoint viewer that will let him look at a PowerPoint presentation.
22 Adding Handouts, cont.If the handout is a large file (like a PowerPoint, e.g.) it’s best to add it where you have a fast connectionIf you try to add a large file using a dialup connection, it’s likely to time out and you’ll get a “this page cannot be displayed” error
23 Working with Handouts: Headers Handouts can be grouped under headersClick Add next to Add HeaderYou can add only one header at a timeEnter the name of the header and a description, if desiredIf you already have added handouts, they will be listed. You can specify that they be listed under this headerSelect themHold down Ctrl key to select more than oneClick Save
25 Working with Handouts: Editing Handouts If you see that you made a mistake in the label or description of the handout, go back to the Edit Handouts pageClick Edit to get thereThen click Edit next to the handout you need to fixYou can change a handout’s header, label, or description.Edit will allow you to change only what appears on the jenzabar page—it does not edit the handout itself
26 Working with Handouts: Deleting Handouts If you decide you don’t want a particular handout, go to the edit handout page and click delete next to the handout you want to deleteDeleting handouts is quicker than adding them
27 Working with Handouts: Changing the Order of Display You can change the order in which handouts or headers are displayedClick the up or down arrow next to the handout or header to move it up or down in the orderThe default order is:Handouts and headers display in the order they were addedHandouts not under a header display before the headersNew Feature!
29 Working with Handouts: The Handout Bank If you have handouts that you use in more than one class, or in more than one semester, you can place them in the Handout BankCheck the box next to the handout, then click Copy Selected Handouts to Bank
30 The Handout Bank, cont.Go to the course in which you want to retrieve handouts from the bankClick Bank under Handouts (in the left column)Check the handouts you want to add to this courseClick Copy Selected Handouts to this Course
31 Web Links Works much the same way as Handouts Click Edit Add any Headers you want to group the web links underClick Add and choose a number of web links to addIn the URL field, enter the URL of the desired web site
33 Adding Web Links, cont.The easiest way is to have 2 browser windows openIn the second window, go to the desired web siteCopy the URLHighlight itPress CTRL-c to copyGo back to the jenzabar windowPress CTRL-v in the URL field to paste
34 Adding Web Links, cont. Enter a label This is the text that will display on the web links pageIt is what students will click on to get to the linkEnter a description of the link, if desiredSpecify a header from the dropdown list, if desiredSpecify the dates the link will be available to students, if desiredClick Save
35 Web Links, cont.Like Handouts, Web Links can be grouped under headers or added to a bankThey can be deleted or editedAgain, editing will change only what you entered in jenzabar: the URL, the label, the header, or the description
36 Syllabus Click Syllabus, then Edit to get to the Syllabus page Either enter a URL to insert a link to a syllabus stored on another serverYou can link to a course web page hereOr enter text in the box labeled HTML. Maximum number of characters is 7500It won’t let you do both
38 Syllabus, cont. Another option: upload your real syllabus as a handout Right-click on the handout linkSelect Copy shortcutGo back to SyllabusPaste (ctrl-v) in the URL fieldLink to syllabus will show up as Click here for syllabus.
39 Readings Just a list of the assigned readings Click Readings, Edit, AddEnter the requested informationClick SaveThis is not the texts of the readings themselvesThose would have to be uploaded as handouts or weblinks
41 Chat and Forums Chat is synchronous Forums are asynchronous Everybody participates at the same timeForums are asynchronousEverybody can participate at different timesYou might use Chat for virtual office hours, or an online review sessionYou might use Forums to allow students to extend discussion outside of class
42 Chat Tell your students when the Chat is going to take place At the specified time, click Join the ChatA new window will openParticipants type in the box at the bottom of the window where it says SayClick Send when you’re done typing
44 Chat, cont. The participants are listed on the right of the window The current “speaker” is starredAll the postings appear in the main part of the windowClick View Transcript to see a record of what’s been saidOpens in another new windowCan be saved or printedIt seems to go away when the chat is over
45 Forums Threads coming soon! A Topic is a discussion on a particular topicOnly the instructor can create a new topicA Thread is a subtopic under a ForumAt this point, jenzabar doesn’t allow for threadsStudents can only post replies to topics created by the instructorThis may be changing with a later releaseThreads coming soon!
47 Coursework Allows students to do or turn in assignments online Click Coursework, then Edit, then AddEnter the Title of the assignment, an abbreviation, and a point valueThe point value is used by the gradebook; even if you don’t use the gradebook, you must enter a value to continue. I just enter “1” for everything.Enter the Start date and time, and Due date and time.Click on the little calendarThe assignment will only be available to students during the specified period.
49 Types of CourseworkOffline is for conventional assignments that students turn in to you on paper. Use this option only if you are using the jenzabar gradebook to calculate your grades.Online is for tests or quizzes that the students do while logged on to jenzabar.Upload/Download is for assignments students do on their computers while not on jenzabar (like writing a paper). They use this feature to turn in their work to you electronically.The advantage over having them you their work is that all the assignments end up in one place, instead of being scattered through your inbox
50 Coursework, cont.Select a Header, to group the assignments in the gradebookClick ContinueEnter a description of the assignment and other requested information and click save.For tests and quizzes, click add or question bank to generate questionsQuestions in the question bank can be re-used
51 Viewing Coursework To view completed assignments, click on Gradebook Click on the abbreviation of the assignmentThe work will appear next to the students’ namesFor uploaded assignments, you can then print or save the papers as needed
52 GradebookI wouldn’t bother with the jenzabar gradebook; it’s not very sophisticatedYou can make an Excel spreadsheet that works much betterInstructions available atPossible exception: if you’re using online quizzesAlso, all online coursework is deposited in the gradebook
53 Group Manager Faculty member can define groups within the class For collaborative assignmentsGroup leader functions like a faculty memberCan upload handouts, create forum topics, etc.Click Group Manager, Edit, AddCreate the group, then click Manage MembersDisclaimer: I couldn’t get this to work
54 Copying Materials from one course to another In any course, click Copy Materials (on the left bar)Select which course you want to copy fromSelect which course you want to copy toCheck what you would like copiedHandouts, weblinks, readings, syllabus, announcements, forums, courseworkClick copy
56 Copying Materials, cont. If you are copying handouts, for example, it will display all the handouts in the originating courseCheck which ones you want copiedOr Select all to copy all of themYou have to follow this process again to copy to a second course (e.g. if you teach 3 sections of something)
57 Customizing Jenzabar: Your Home Page: My Info Click My InfoLeft: space for your pictureClick edit to add your pictureBrowse to where you previously saved a digital picture (.jpg or .gif)Click saveRight: name, , “tidbits,” and office hoursCan add or edit them as you wishThis info (except tidbits) will automatically be displayed for each of your courses
58 Your Home Page: Personalize You can adjust the layout of your home pageClick Personalize next to “Yourname’s Homepage”You can specify the number of columns (default is 3) and what goes where
59 Customizing a CourseNext to Navigation heading, click Edit to remove features from the displaySelect the ones you don’t want and click the left arrow to move them from active to availableYou can also add external links to the Navigation bar
60 Need more help? Click Help at the bottom left of the page There’s an alphabet, but only A has anything under itA portal help linkThe direct link isportal.msmary.edu/icpwebhelp/icp.htmOr, contactJeff RogersExt. 5014Teresa RuppExt. 4056