1. New Hanover County Schools End-of-Course Test Administration Training January 6, 2015

2. Course Codes for Which EOC is Required (see course codes handout in packet)

3. Eligible Students (pp. 1-2)  Students who are enrolled for credit in a course for which an EOC assessment is required Students Repeating an Entire Course for Credit or  Taking a Credit Recovery Course  Includes NCVPS EOC Courses  Students enrolled in courses that require the administration of the EOC assessment and obtained a proficient score previously on the EOC tests may use the proficient EOC score to count 25% of their final grade or they may elect to take the appropriate NC READY EOC assessment at the completion of the course.  Reminder: Students must complete Math I and English II by the end of 10 th Grade and must complete Biology by the end of 11 th Grade.

4. Eligible Students (Special Situations) (pages 1-2) Advanced Placement Courses: Student must take the EOC test the first time the student takes the course. Students enrolled in AP courses who have previously received credit for a non-AP course of the same subject are not eligible to take the EOC test. Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state- identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English II end-of-course test. –Request official list (ELLevations database) from lead LEP teacher at your school. –Testing will verify.

5. EOC Testing Window/Schedule (page 2) Jan 6EOC Training and test plans due via Google Docs by Jan 8Train English II teachers on administering the online tutorial Jan 9 All first block classes begin online tutorial at 8:45 am. CRTs, TCs, and first block English II teachers complete post-simulation survey by 4:00 pm Complete simulation with other blocks by Jan 14 Jan 12Materials pick up Test coordinator will only be assisted by one non-instructional staff member Training rosters due Jan 13NCFE Constructed response newly enrolled students list due via Google Docs by Jan 13All Math I students complete the official Practice Activity Jan 15-22Testing Window: Day 1-Block 1; Day 2-Block 2..etc. EOC, NCFE Administration and daily scanning and reporting Test coordinator required to bring tests to testing office Bring rosters each day and highlight absentees. Mon, Jan 26 Return Test Materials and calculators (if applicable) (Testlets, scrap paper & manuals) - Google form sign up Tues, Jan 27 ACCESS Training

6. Estimated Administration Time (pages 3-4) Biology/English II 150 minutes; Math I 180 min –Biology 75 items –English II 68 items –Math I 60 items 2 two-minute breaks Allow ample opportunity to complete the test. As long as students are engaged and working and the maximum time allowed (4 hours*) has not been reached, they must be given time to complete the test. * Except for students with documented accommodations for extra time

7. Test Administrators Local Requirement: Test administrators must by certified staff. –Teachers –Social workers –Counselors –Retired teachers –Teacher assistants who are certified teachers A proctor is required for each testing session –Proctors may not serve in a room where a relative is present. –Volunteer proctors may not serve in special accommodations rooms.

8. Before Testing (pages 6-11) Prepare Training Read Testing Code of Ethics (Appendix E) Complete Electronic Testing Plan and submit to Testing Department via Google Docs (Due today) Read and follow testing security procedures Train Proctors and Teachers (training rosters required and due at materials pickup) –NHCS will NOT use roving proctors for accommodations groups (page 9). –Check with principal on use of roving proctors for Biology and Math I. –Conduct special training for testing students with accommodations. Prepare testing environment and students for testing (page 10) –How will YOU ensure instructional materials have been removed or covered? –NEW: Complete the Gridded Response Activity for Math I Prohibited items in testing room (page 11) –Cell phones for BOTH students and teachers/proctors –Textbooks; Food/drink

9. Monitoring Students During Testing pages 13-14 Walk frequently and quietly throughout the room. –Position self to have an unobstructed view of and easy access to students. Do not read test questions from open student test books. Do not indicate answers to students. Some examples include but are not limited to: –telling students to “look at the question again” or offering similar advice; –making a facial expression, hand gesture, or utterance (e.g., coughing, clearing throat) to indicate approval or disapproval of the student’s response; and –standing beside the desk, reading a question, looking at the student’s response, and then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.” Test administrators and proctors (see proctor statement) cannot help students: –by explaining the directions in their own words; –by explaining the meaning of any word in the directions, test questions, or answer choices; –by rephrasing test questions; –by translating a word or phrase into another language; or –by providing synonyms for unknown words.

10. Monitoring Students During Testing pages 13-16 Misalignment –Test administrators may notify students that answers are misaligned –English II: Test administrator may remind students to enter responses on answer sheet. –If at the end of the test the test administrator notices that a student has not transferred answers to answer sheet, the students may transfer responses as long as the maximum time has not passed. Student Emergencies: Two adults must be in the room at all times –Use of hall monitors

11. Testing Accommodations (pp.17-19) Limited English Proficient Students and Testing Accommodations Students with Disabilities and Testing Accommodations –On test plan, note date State Accommodations Report was printed. –The need for accommodations must be documented in the students’ current Individualized Education Programs (IEPs) or Section 504 Plans. –The accommodations must be used routinely during the students’ instructional programs and similar classroom assessments. –Test administrators conducting test administrations with accommodations must be trained by the school system test coordinator or designee in the provision of the specified accommodations before the test administration. Students with Transitory Impairments and Section 504 –Transitory Impairment (FAX to our office) AND enter into Powerschool Record Students’ Required Accommodations –Complete Review of Accommodations forms Marks in Book receives additional Gridded Response Sheet –Review Testing Students with Disabilities document

12. Accommodations Reminders (NOT in AG) Read Aloud to Self is outlined in the Testing Students with Disabilities manual beginning on p. D3.17 there is a note stating that "students provided the Read Aloud to Self accommodation must also be provided the Testing in Separate Room (one-on-one) Read Aloud by Request is not clearly defined in the Test Administrator Reads Test Aloud section, with the exception of the Questions for Consideration section. Question 2 (page D3.20) "A student who only is to have words read aloud upon the student's request.“ –However the section NOTE states that students who have the Test Administrator Reads Test Aloud accommodation must also be provided the Testing in Separate Room (one-on-one OR small group) –Test administrator MUST have a test booklet.

13. Read Aloud Details Testing Department will pull your read-aloud groups. (NOT in AG)

14. Testing Violations (pp. 19-20) Recognize and Report Testing Violations or Irregularities –Eligibility Issues –Accommodation Issues –Security Issues –Monitoring Issues –Procedural Issues RAC Meeting 08/10/11 hlung 14

15. Before Testing (pp 20- 22) Know what is precoded on answer documents Procedures for when testing is over Math I Paperclip student test booklets Paper Clip before Students Begin Calculator Active : When students complete the calculator inactive part of the Math I assessment, the test administrator must paper clip the students’ test books so they cannot return to previously attempted questions. Graph paper and scrap paper must be collected and new sheets distributed Paper Clip for Lunch Breaks: In rare cases in which students must leave the testing area for lunch, the test administrator must alert students they have five minutes remaining before the lunch break. Students must be told that their test books will be paper clipped so they cannot return to previously attempted questions. Pages that contain reading selections students will need access to must not be paper clipped.

16. Summary Checklist: Before Test Day (pp.22-23) Read and study the North Carolina Testing Code of Ethics. Prepare appropriate physical conditions for the testing room. Inform students of items that are prohibited in the testing room. Review what you can and cannot do to assist students while monitoring the assessment. Know testing policies and procedures (e.g., misalignment, student emergencies and restroom breaks, testing irregularities, paper clipping test books). Complete the To Be Completed before Testing column located on the Review of Accommodations Used During Testing form (see Appendix B). One form is to be completed per test per student.

17. Test Day (pages 24-26) Materials check out and documentation –Test Name, date, printed TA name and signature –Ensure all required materials are distributed –Proctors are not to pick up/distribute or return test materials Monitoring –Testing, EC and Instructional Services departments –Documentation in Google Docs Testing irregularities and OTISS –Check to make sure login is current https://schools.nc.gov/pls/apex/f?p=888:101:3031428368 181302https://schools.nc.gov/pls/apex/f?p=888:101:3031428368 181302 –Pat Campbell in HR manages NCID accounts.

18. Test Materials pp. 24-25 Assessment Guide (New name) Test books and answer sheets Header Sheet (SPELLING must be consistent if teacher has more than one header sheet) Sufficient vinyl bags –Pack by section/teacher Paper clips Optional: Highlighters and color acetate overlays Supply of blank paper –Used must be collected after calculator inactive section DPI issued/approved graph paper (Algebra I) –Used must be collected after calculator inactive section Extra sharpened No. 2 pencils Graphing calculators for Math I Accurate timing device that does not make noise

19. Follow a Uniform Process of Test Administration pp. 25-27 Required for ALL testing sessions – Testing: Do Not Disturb sign must be on all doors. –Instructional displays are covered or removed. –Desks are clear. –Instructions are read as written. 19

20. New Instructions Math I pp. 42-43 Transition from Calculator Inactive to Active –Test administrator must paper clip Calculator Inactive section. –Test administrator MUST collect all used graph paper and scrap paper before distributing calculators. –Additional scrap/graph paper will be distributed. 20

21. After Testing (pages 49-57) Clear calculator memory (Math I) Test Administrators complete the Review of Accommodations forms and submits to test coordinator. Count and Return All Test Materials Code questions 1 and 2 on answer sheet Special Codes Daily scanning lists for Testing Department –Absentees are highlighted on rosters Proctors complete the Proctor Statement of Accountability form and submits to testing coordinator. –Testing coordinator must review daily.

22. SPECIAL CODES: Student Answer Sheets - Complete by the TA or Principal’s Designee AFTER Testing Section (p. 51) Question 1Currently (1) identified ONLY under Section 504 (i.e., does not have current IEPs) or (2) identified with a transitory impairment (i.e., not Section 504 eligible). If the student is not officially classified as any of the above, this question must be left blank. Question 2Complete if the student was provided a testing accommodation during this test administration for any reason. More than one response may be filled for this question. If the student was not provided an accommodation during the test administration, this question must be left blank.

23. Special Codes (pages 51-53) Information RequestedColumns Youth Enrichment Zone studentsA (zero) Transfer StudentsB Misadministration (NOTE on p.50)I Students Repeating a Course for Credit and Credit recovery courses J Students Identified as LEP Who Are Not Eligible to Take the English II EOC K STAEL (zero) Absent from MakeupOn the back No PREDICTED score or PREDICTED achievement level this year!!!

24. General Purpose Header Sheet (pages 53-55) Answer Key CodeTest Answer Key Code Math IMAT1 BiologyBIOL English IIENG2 Complete: Teacher’s name (Must be the same each time) School Name -Bubble entire name. Test date LEA/school code Answer key code (below) Class Period Number of answer documents enclosed

25. Transcriptions (pps.55-56) One individual transcribes the student’s responses. One individual verifies the transcription. One individual observes the process. All 3 sign the outside cover of the test book. See Appendix C for guidance on transcribing students’ gridded-response items for the Math I test Return Gridded Response sheet for MIB Math I test takers. Separate the books when you return them to the Testing Department.

26. OTISS – System for Reporting Test Irregularities Account set up (NC ID) –Approval procedure –Training/manual TC responsibilities –TC submits irregularity –Include student name, ID number and test form

27. After Testing - Packaging and Returning Materials Return all materials to the Testing Department on January 26 –All test booklets, EOG, EOC and NCFE –Unused answer sheets and header sheets –Scrap paper –Graph paper File completed Review of Accommodations Used During Testing forms at the school with IEP; 504; or LEP Plan. Maintain Proctor Statement of Accountability forms.