1. Planning for NECAP Score Release RIDE Meeting January 2014 1

2. Purpose and Outcomes Understanding score release timeline and process Common understanding and awareness of communication materials, expectations, best practices, and tools Understanding basic graduation requirements of the Diploma System, testing requirements, and the options and timelines January to June 2014 Answering questions tonight or within the week 2

3. Today We Will Preview of tools and resources Review the timeline of NECAP release Identify major next steps now through February Review critical information – State Assessment Opportunities – NECAP Retest Information – Updates to Waiver Consideration 3

4. Tools & Resources 4

5. 1/30 - 1/31: Public release of all results 2/25 – March 7 NECAP Retest Mid-February Communication activities for 11th grade students (recommended) Mid-February Public release of school level results Post Release Timeline for NECAP Score Release 5 1/8 & 1/14 LEA planning meetings From 1/8 to 1/24 Prep for staff, systems, and sequence of activities in advance of 2013 test score release On or around 1/24 Embargoed release of all results Pre-Release From 1/24-1/30 Communication activities for current 12th grade students Embargoed Release

6. Post Release Timeline for NECAP Score Release 6 1/8 & 1/14 LEA planning meetings From 1/8 to 1/24 Prep for staff, systems, and sequence of activities in advance of 2013 test score release On or around 1/24 Embargoed release of all results Pre-Release Embargoed Release

7. 7 Define staff roles and ensure readiness at district and building level Prepare communication plan for teachers, families and students Schedule staff and space for confidential student and family notification Define staff roles and ensure readiness at district and building level Prepare communication plan for teachers, families and students Schedule staff and space for confidential student and family notification Communicate clear information with LEAs Communicate with media and public Answer questions quickly and provide technical assistance Deliver timely and clean data Communicate clear information with LEAs Communicate with media and public Answer questions quickly and provide technical assistance Deliver timely and clean data LEA RIDE Between Now & Embargoed Release

8. Staff Roles and Readiness 8

9. Sharing 12 th Grade Results with Students &Families 9

10. Preparing for Communications 10

11. 11 Verify 12 th grade roster accuracy Distribute 12 th grade results to key staff Begin to review 3-11 grade performance Verify 12 th grade roster accuracy Distribute 12 th grade results to key staff Begin to review 3-11 grade performance Transmit LEA 2013 testing data to Superintendents (only 12 th grade) Transmit LEA 2013 testing data, grades 3-11 Transmit LEA 2013 testing data to Superintendents (only 12 th grade) Transmit LEA 2013 testing data, grades 3-11 LEA RIDE Receiving & Processing Data

12. Format of 12 th Grade Results 12 Data Elements Reading and Math on separate tabs SASID District Code School Code Grade First and Last Name Birthday Scaled Score Target Scaled Score Retest Scaled Score Progress (Y/N)

13. Planning for 12 th Grade Data Flow 13

14. Post Release Timeline for NECAP Score Release 14 Pre-Release From 1/24-1/30 Communication activities for current 12th grade students Embargoed Release

15. 15 Maintain focus on 12 th grade communication and action Communicate school level results to all staff Communicate 12 th grade student level results to identified staff Share individual 12 th grade results with students and families in a safe and confidential manner Provide basic information to school committee and other key stakeholders (12 th and 3-11 grade results) Actively support and monitor at risk students Maintain focus on 12 th grade communication and action Communicate school level results to all staff Communicate 12 th grade student level results to identified staff Share individual 12 th grade results with students and families in a safe and confidential manner Provide basic information to school committee and other key stakeholders (12 th and 3-11 grade results) Actively support and monitor at risk students Maintain strict embargo Address technical issues raised by LEAs Maintain focus on 12 th grade results Maintain strict embargo Address technical issues raised by LEAs Maintain focus on 12 th grade results LEA RIDE During Embargoed Release

16. 1/30 - 1/31: Public release of all results 2/25 – March 7 NECAP Retest Mid-February Communication activities for 11th grade students (recommended) Mid-February Public release of school level results Post Release Timeline for NECAP Score Release 16 Pre-Release Embargoed Release

17. 17 Continue to communicate with students and staff about other test options Manage NECAP retest logistics Identify eligible students and implement waiver process Initiate notification and support for 11th graders Continue to communicate with students and staff about other test options Manage NECAP retest logistics Identify eligible students and implement waiver process Initiate notification and support for 11th graders Engage in public communication around statewide results Prepare for NECAP retest (12th graders only) Provide technical assistance and answer questions quickly Prepare for mid-February school level results release Engage in public communication around statewide results Prepare for NECAP retest (12th graders only) Provide technical assistance and answer questions quickly Prepare for mid-February school level results release LEA RIDE Post Release

18. Options for 12 th Graders to Meet the State Assessment Requirement * All other graduation requirements must be met (coursework, diploma assessments, local requirements) Continued support from school Additional time and/or other opportunities for instruction Additional opportunities for assessing readiness to earn diploma Consideration of other credential options Students who have not yet met requirements Did the student meet PP or required improvement on NECAP retest? Did the student meet the required score on other RIDE approved tests? Options NO YES* NO Met State Assessment Requirement Current Seniors who took the NECAP October of 11 th AND October of 12 th Grades: Did the student meet partial proficiency (PP) or required improvement on the 12 th grade NECAP? OR 1. NECAP Retest 2. Other Approved Tests Waiver Eligibility Does the student meet the criteria for a waiver? YES* NO

19. NECAP Retest Registration Data 19 Data provided by RIDE Reading and Math on separate tabs SASID District Code School Code Grade First and Last Name Birthday Scaled Score Target Scaled Score Retest Scaled Score Progress (Y/N) Data needed from LEA in order to register students for retest Other Approved Test Other Approved Test Score Accommodations (Y/N) Specify Accommodations Testing Room Number

20. Update to Waiver Consideration 20

21. In which area do you feel the least prepared? A.Communication plan/process for staff B.Receiving and processing NECAP 2013 data C.Individual score release to students and families D.Score release communication to other key stakeholders E.Support for students who have not yet met requirements F.NECAP retest logistics (data, registration, administration) G.Waiver process 21

22. Tools & Resources 22

23. Questions? 23

24. Contact Information Lauren McCarthy: Lauren.McCarthy@ride.ri.gov (401) 222 - 8463 24