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Western Idaho Community Action Partnership Board of Directors’ Training.

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Presentation on theme: "Western Idaho Community Action Partnership Board of Directors’ Training."— Presentation transcript:

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2 Western Idaho Community Action Partnership Board of Directors’ Training

3 Why a War on Poverty? The Economic Opportunity Act (EOA) of 1964 stated, under section 2 - “FINDINGS AND DECLARATION OF PURPOSES”:

4 “The United States can achieve its full economic potential as a nation, only if every individual has the opportunity to contribute to the full extent of his capabilities and to participate in the workings of our society. It is, therefore, the policy of the United States to eliminate the paradox of poverty in the midst of plenty in this nation by opening to everyone the opportunity to work and the opportunity to live in decency and dignity…”

5 Eight Titles under EOA I.Work training and work study programs, which was the forerunner of CETA and PIC II.URBAN AND RURAL COMMUNITY ACTION PROGRAMS III.Special Programs to combat poverty in rural areas.

6 IV.Employment and Investment incentives V. Work experience, training and daycare programs VI. Administration and Coordination VII. Treatment of income for certain public assistance purposes VIII. Domestic Volunteer Service Programs (VISTA)

7 TITLE II – SECTION 201: URBAN and RURAL CAPS

8 “To stimulate better focusing of all available local, state, private and federal resources upon the goal of enabling low-income families and low-income individuals of all ages, in rural and urban areas, to attain the skills, knowledge and motivations and secure the opportunities needed for time to become fully self-sufficient….To provide for the basic education, health care, vocational training and employment opportunities in rural America to enable the poor, living in rural areas to remain in such areas and become self-sufficient therein…..”

9 Who can establish and carryout the meaning of Title 2? Who can start a Community Action Agency? 1. Political subdivision or 2. Combination or Political subdivisions or 3. Public or Private Non-profit designated by State OR Political subdivision.

10 TRI-COUNTY CAP established in July of 1965: Included Valley, Boise, and Gem Counties

11 Western Idaho Community Action Program, Inc. In 1967 we added Payette, Washington and Adams Counties WICAP was incorporated in January, 1968

12 COUNTIES ADDED Malheur County, OR was added to WICAP in 1970 Canyon County was added in 1982

13 Corporation Requirements Articles of Incorporation By-Laws Board of Directors

14 There are Certain Requirement under law for the Board of Directors

15 Tri-Partite 1/3 Public Sector 1/3 Low-Income Sector 1/3 Private Sector

16 How are members selected? PUBLIC SECTOR Chief elected officials or appointed by them In January, following an election, the counties are contacted and asked for representation

17 LOW-INCOME SECTOR Once a year we hold democratic elections to assure full participation of the poor Represents the Low-Income community

18 PRIVATE SECTOR Represent the community: business, industrial, labor, religious, welfare, educational groups with interests in the community Names are submitted by organizations and are Board approved

19 Responsibility of Board Assure compliance with all provisions of contracts awarded to WICAP Secure maximum feasible participation of the residents or groups that the agency will serve

20 Committees of the Board Executive Finance Personnel Planning County Advisory

21 EXECUTIVE Chairman Vice Chairman Secretary Treasurer Ex-Officio members –Executive Director –Administrative Staff at discretion of E.D. Other members will be added if there is not representation from all sectors Composition:

22 EXECUTIVE Assumes all the powers and functions of the Board of Directors when full Board is not available to handle emergency situations Annually reviews the WICAP By-Laws and make recommendations to the Board Counsels and advises the Executive Director in making administrative decisions Duties:

23 FINANCE Treasurer 2 members appointed by Chairman Ex-Officio members –Chairman –Financial Officer –Executive Director –Planning & Operations Officer Composition:

24 FINANCE Review of ALL budgets in detail Review of all major budget changes Review of monthly reports Annually review of the Fiscal and Administrative Procedures Manual Assurance that all Fiscal Procedures are executed and followed as spelled out by funding sources Duties – recommend to Board after:

25 PERSONNEL Chairman Additional members appointed by Chairman to represent all sectors Ex-Officio members –Executive Director –Personnel Officer (if one is designated) Composition:

26 PERSONNEL Annually review Personnel Policies and Procedures Handle personnel grievances Advise the Executive Director on general and specific personnel matters Serve as recruitment and screening when hiring Executive Director Conduct annual evaluation of E.D. Implement WICAP Career Development Plan Assure the proper execution of all agency personnel procedures. Duties:

27 PLANNING Vice Chairman Other members appointed by Chairman (one- half regular members, one-half alternates and county committee members Ex-Officio members –Executive Director –Planning and Operations Officer –Program Specialists –Chairman of the Board Composition:

28 PLANNING Establish detailed planning process needed to establish goals Monitor progress in obtaining new goals Work with staff in establishing annual work plans Semi-annually evaluate and monitor progress in accomplishing work plans Recommend amendments for work plans Duties:

29 COUNTY ADVISORY 1/3 Public 1/3 Low-Income 1/3 Private Ex-Officio member –County Center Staff Composition: One committee per county The number of members may be from 9 – 21

30 COUNTY ADVISORY Regularly monitor progress in work plans in each county Recommend strategy for achieving work plan to county staff Provide support for all county program staff Act as an advisory group to the Executive Director in hiring of center managers Evaluate the involvement of low-income in all funded programs and make recommendations to staff Duties:

31 COUNTY ADVISORY Evaluate the impact of all work plans and long range goals Recommend new programs, changes or revisions to the WICAP Planning Committee or Board Isolate local needs and/or issues related to the poor and establish plans for working on these issues Duties con’t.:

32 COUNTY ADVISORY Provide support for local issue groups Assure full low-income participation at all planning meetings of affordable, low, and moderate income housing Duties con’t.

33 WICAP Organizational Chart

34 ADMINISTRATION Public Relations Employee Training Board Guidance Fund raising Projects General Administration Personnel Fiscal Planning and Development Head Start Programs Center Management Program Management Executive Director is responsible for:

35 General Administration Staff Meetings Attend conferences, special trainings, etc. Communication –Intra-staff communications are on an informal basis – i.e. Coordinator contact Center staff direct – vise-versa Need to know about special events, meetings, etc. and be involved where possible

36 Personnel 200+ Employees – Full and Part time Job Descriptions for all positions Career Development Plan Assures –No discrimination –Advancement of in-house personnel –Salary classifications Under the direction of the Executive Director

37 Personnel – con’t. Personnel Policies – approved by Board –Assure standardization and equalization of treatment of employees –Establish regulations for employees’ rights – and employer rights Hatch Act regulations

38 Fiscal Maintain Grants –Compare budgets to actual spending –Prepare budgets for required grants Maintain WICAP inventory by Grant Under the direction of the Executive Director

39 Fiscal – con’t. Check signing procedures –Checks require two signatures for purchases/payroll over $500 –Two employees and two Board members have signing privileges Review contracts before they are signed as required by E.D.

40 Fiscal – con’t. New contracts are presented to the Board for acceptance Contract continuations, extensions are viewed by at least 2 staff before being signed by the Executive Director (as required by E.D. Financial Policies assure conformity to regulations.

41 Fiscal – con’t. Single Audit is required on the Federal Funds State monitors on a yearly basis Federal monitors on a three year basis Monthly expenditures are approximately $466,000

42 FUNDING HISTORY $1,300, $938, $1,037, $1,630, $2,979, $3,031, $3,129, – $4,864, $4,950, $6,739,000

43 PLANNING & DEVELOPMENT Yearly plan for Community Services Block Grant (CSBG) Proposals for new programs Grant writing Housing Issues Under the direction of the Executive Director

44 WICAP FAMILIES/INDIVIDUALS SERVED COUNTY1980’s1990’s2000’s Adams47/171117/297175/400 Boise47/16780/338218/500 Canyon1,520/8,8503,016/10,2843,900/9,000 Gem189/774644/2,297800/2,000 Payette508/2,707778/2,4621,740/4,000 Valley103/494386/914392/900 Washington187/682360/1,044800/2,000

45 Commitment and Purpose While there have been many changes in programs over the years, the mission and purpose of the agency has NOT.

46 Mission Statement To promote the capacity, competency, responsibility, opportunity, power and self- sufficiency of people experiencing economic and related problems or disadvantages; To create an environment in the community that values and supports shared responsibility, cooperative problem solving, and social, cultural, and economic diversity.

47 Vision Statement Our vision is : A diverse community in which each individual consistently treats others with respect and compassion, and in which all have the opportunity to reach their potential; Families that provide stability, love, and support to their own members as well as to the larger community; The staff of WICAP working together, with the commitment and resources needed to offer the highest quality services that meet the expressed needs of its customers.

48 We hope you have enjoyed this presentation If you have any questions, you may call your local Community Action Center or Head Start Site


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