Presentation on theme: "Leveraging Technology for our Military Community CCME, Jan 2015"— Presentation transcript:
1 Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC) Leveraging Technology for our Military CommunityCCME, Jan 2015Introduce, asked show of hands who is AI or ed centers. Thank them for what they do for service members. Give personal education goal story.
2 Agenda Our Customers AI Portal Benefits AI Portal Upgrade Jun 2014 Oct 201431 Jan 2015DoDIBase Access DemoAFVEC BenefitsAI Portal Requirements and Airman ImpactQuestions
3 Our Customers Air Force Education Centers Academic Institutions Explain how all three systems interact. Give example from student applying for TA to the invoicing process.Air Force Active Duty, Air Force Reserve, Air National Guard, and Civilians
4 AI Portal Benefits Electronic submission of invoices Current status of submitted invoicesFaster paymentReal time grade submissionsUpdate school informationLoad degree programsLoad term datesLoad credit costSubmit degree completionsView school ratingsRegister for Associate to Baccalaureate Cooperative (ABC) ProgramRegister for General Education Mobile (GEM) ProgramExplain all the benefits. For degree programs, reiterate that it is a requirements for schools to load their degree programs. Also focus on submit degree completions
5 AI Portal Upgrade Jun 2014 Redesign of AI Portal Action items (displays # of missing grades, overdue grades, invoicing, school ratings, pending authorization letters)Input credit costs and term datesStudents select from what school inputCan “require” students to use, removes manual inputUpdate Directory information (mandatory)Degree completions, Invoicing, & GradesDegree programs & Policy director (Oct release)
6 AI Portal Upgrade Jun 2014 Example of Action Items 13500 grades posted by AI Portal, 1800 via AFAEMS
7 AI Portal Upgrade 1 Oct 2014Degree programs required to be loading in AI PortalStudents must select from degree programs loaded in AI Portal. No free typeInput credit costs and term dates.Mandatory requirement postponed until 1 Oct 15. Feature can be used now.Reduces errors on TA documentsForumsAllow information sharing (policy / new updates)Ask questions (no student Personally Identifiable Information (PII)Base Access RequestRequired to visit Air Force basesSubmit requests, view status, upload student attendee listMessaging SystemAllows secure messaging to be sent between academic institutions and basesScience, Technology, Engineering, and Mathematics (STEM)Ability to identify STEM degrees so Airman can search524 currently loaded in the AI Portal
8 AI Portal Upgrade 31 Jan 2015AI’s will be able to add + / - when updating gradesAI’s will have the ability to change gradesFor courses conducted at their schoolStudent education goal responsibility will remain at base education centersAI’s were scheduled to be responsible for education goals 1 Oct 2014Streamlined Base Access RequestSchool refund processSubmitted in AI Portal, identify student(s), attach refund receiptNo more ing refund receipt to Central Office or MyCAA billing
9 DoDIMOU Addendum for Education Services between Educational Institutions and the U.S. Air Force. Page 49b. Institutions will:(5) Register and use the AI Portal to input Institution basic information, degree offerings, tuition rates, invoice submission, course grades submission, degree completions, and to pull pre-established educational institution reports while conducting business with the USAF.(6) Submit one consolidated invoice per term via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made during the term, no earlier than after the final add/drop/census date, and no later than 30 calendar days after the end of the term.(7) Submit course grades via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made no later than 30 calendar days after the end of the term.
17 AFVEC BenefitsOne Stop Shopping for AF Active Duty, AF Reserves, Air National Guard, and CiviliansSearch for schoolsSearch for degree / certification programs (56,052 Programs currently loaded via AI Portal)View enrollments / GPA (2.0 for undergrad, 3.0 for grad)Apply for TA (Automatically shows on AI Portal when approved)View CCAF Web Progress ReportRequest CCAF transcriptRate their school / View school ratingsView posted grades (from AI Portal)View GEM and AU-ABC schools
18 AI Portal Requirements and Airman Impact Load Degree programsCannot submit education goalSubmit gradesNo further TA and possible reimbursementUpdate directoryGrades cannot be updated (See above)Report degree completionsEducation Levels not updatedManage term datesAirman cannot apply for TAManage course catalog (course listing)Airman cannot select course during TA application
19 Messaging Messaging capabilities Two-way communication between:Base education office and AI’sAbility to use messaging for students will be in a future releaseMessaging system will replace notificationProvides better trackingEliminates bad address failuresKeeps notifications, no lost sAutomatic “read” time/date stampedMessaging Demo
20 Two ways to access the messaging area AI Portal MessagingTwo ways to access the messaging areaSchool messages are a general inbox, all users can accessPersonal messages are user specific onlyAccessing messages this way only opens user specific box (not general school box)
21 AI Portal Messaging Inbox Functionality similar toTwo boxesGeneral: all users can see“My Messages”: user specificClick on message to selectExpands to replyClick “New Message” to createSend to user or location