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© BAMTechnologies, LLC - Confidential Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC) Leveraging Technology for our Military.

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Presentation on theme: "© BAMTechnologies, LLC - Confidential Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC) Leveraging Technology for our Military."— Presentation transcript:

1 © BAMTechnologies, LLC - Confidential Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC) Leveraging Technology for our Military Community CCME, Jan 2015

2 Agenda Our Customers AI Portal Benefits AI Portal Upgrade Jun 2014 Oct Jan 2015 DoDI Base Access Demo AFVEC Benefits AI Portal Requirements and Airman Impact Questions

3 Our Customers Air Force Education Centers Academic Institutions Air Force Active Duty, Air Force Reserve, Air National Guard, and Civilians

4 AI Portal Benefits Electronic submission of invoices Current status of submitted invoices Faster payment Real time grade submissions Update school information Load degree programs Load term dates Load credit cost Submit degree completions View school ratings Register for Associate to Baccalaureate Cooperative (ABC) Program Register for General Education Mobile (GEM) Program

5 AI Portal Upgrade Jun 2014 Redesign of AI Portal Action items (displays # of missing grades, overdue grades, invoicing, school ratings, pending authorization letters) Input credit costs and term dates Students select from what school input Can “require” students to use, removes manual input Update Directory information (mandatory) Degree completions, Invoicing, & Grades Degree programs & Policy director (Oct release)

6 AI Portal Upgrade Jun 2014 Example of Action Items

7 AI Portal Upgrade 1 Oct 2014 Degree programs required to be loading in AI Portal Students must select from degree programs loaded in AI Portal. No free type Input credit costs and term dates. Mandatory requirement postponed until 1 Oct 15. Feature can be used now. Reduces errors on TA documents Forums Allow information sharing (policy / new updates) Ask questions (no student Personally Identifiable Information (PII) Base Access Request Required to visit Air Force bases Submit requests, view status, upload student attendee list Messaging System Allows secure messaging to be sent between academic institutions and bases Science, Technology, Engineering, and Mathematics (STEM) Ability to identify STEM degrees so Airman can search 524 currently loaded in the AI Portal

8 AI Portal Upgrade 31 Jan 2015 AI’s will be able to add + / - when updating grades AI’s will have the ability to change grades For courses conducted at their school Student education goal responsibility will remain at base education centers AI’s were scheduled to be responsible for education goals 1 Oct 2014 Streamlined Base Access Request School refund process Submitted in AI Portal, identify student(s), attach refund receipt No more ing refund receipt to Central Office or MyCAA billing

9 © BAMTechnologies, LLC - Confidential DoDI MOU Addendum for Education Services between Educational Institutions and the U.S. Air Force. Page 49 b. Institutions will: (5) Register and use the AI Portal to input Institution basic information, degree offerings, tuition rates, invoice submission, course grades submission, degree completions, and to pull pre-established educational institution reports while conducting business with the USAF. (6) Submit one consolidated invoice per term via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made during the term, no earlier than after the final add/drop/census date, and no later than 30 calendar days after the end of the term. (7) Submit course grades via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made no later than 30 calendar days after the end of the term.

10 © BAMTechnologies, LLC - Confidential Base Access

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12 © BAMTechnologies, LLC - Confidential Base Access

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14 © BAMTechnologies, LLC - Confidential Base Access

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16 © BAMTechnologies, LLC - Confidential Base Access

17 AFVEC Benefits One Stop Shopping for AF Active Duty, AF Reserves, Air National Guard, and Civilians Search for schools Search for degree / certification programs (56,052 Programs currently loaded via AI Portal) View enrollments / GPA (2.0 for undergrad, 3.0 for grad) Apply for TA (Automatically shows on AI Portal when approved) View CCAF Web Progress Report Request CCAF transcript Rate their school / View school ratings View posted grades (from AI Portal) View GEM and AU-ABC schools

18 AI Portal Requirements and Airman Impact AI Portal RequirementAirman Impact Load Degree programsCannot submit education goal Submit gradesNo further TA and possible reimbursement Update directoryGrades cannot be updated (See above) Report degree completionsEducation Levels not updated Manage term datesAirman cannot apply for TA Manage course catalog (course listing) Airman cannot select course during TA application

19 © BAMTechnologies, LLC - Confidential Messaging Messaging capabilities Two-way communication between: Base education office and AI’s Ability to use messaging for students will be in a future release Messaging system will replace notification Provides better tracking Eliminates bad address failures Keeps notifications, no lost s Automatic “read” time/date stamped Messaging Demo

20 © BAMTechnologies, LLC - Confidential AI Portal Messaging School messages are a general inbox, all users can access Personal messages are user specific only Accessing messages this way only opens user specific box (not general school box) Two ways to access the messaging area

21 © BAMTechnologies, LLC - Confidential AI Portal Messaging Inbox  Functionality similar to  Two boxes  General: all users can see  “My Messages”: user specific  Click on message to select  Expands to reply  Click “New Message” to create  Send to user or location

22 © BAMTechnologies, LLC - Confidential AI Portal Messaging Inbox

23 © BAMTechnologies, LLC - Confidential AI Portal Messaging New Message Fill in all fields to send Message can be tracked via “Sent” area of “My Message” folder Attachments are not allowed Click to create new message

24 If you have any questions, comments or feedback, please contact us: or call

25 Questions


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