Presentation on theme: "Education Assistance Programs"— Presentation transcript:
1 Education Assistance Programs Brantley EatonWork Life SpecialistOffice of Human Resources
2 Georgia Tech strives to be an employer of choice. Education Assistance as a BenefitGeorgia Tech strives to be an employer of choice.As part of Georgia Tech’s competitive and comprehensive benefits package, the education assistance programs are designed to enhance your work-life experience.
3 Agenda Education Assistance Programs: Application Process TAP – Tuition Assistance ProgramSTRAP – Staff Tuition Reimbursement Assistance ProgramGTRC – Georgia Tech Research CorpsApplication ProcessTax ImplicationsProgram ExclusionsImportant DatesFAQsQ&A
4 Program Differences Tuition Assistance Program (TAP) Staff Tuition Reimbursement Assistance Program (STRAP)Employment Requirement6 months fulltime, benefits-eligible employment12 months fulltime, benefits-eligible employmentEligible Colleges/InstitutionsAny USG college/institutionAny accredited non-USG college/institutionCredit LimitsUp to 9 credit hours per semesterUp to 6 credit hours per semesterGrade RequirementC or betterAssistance MethodTuition waiver applied up frontReimbursement received after term up to the GT rate with grades and transcriptsEligible DegreeAny degree except medical, dental, law, executive/premier
5 Board of Regents Tuition Assistance Program TAPBoard of Regents Tuition Assistance Program
6 Receive student identification number from institute TAP Application ProcessInitiate student admission process with applicable USG schoolComplete student application processReceive acceptance letter from instituteReceive student identification number from instituteComplete TAP application in its entiretyObtain your manager’s signature on applicationSubmit original application to OHR benefits department by applicable deadline, but not more than 30 days prior to deadline.Hard Copy onlyMail code 0435In Person: 500 Tech ParkwayReceive confirming receipt shortly after submitting TAP applicationDon’t Procrastinate!
7 TAP ProcessApproval sent from OHR within 30 days following application deadlineRegister for classes only during employee registration period or risk losing waiverGeorgia Tech: Phase IIOther USG Institutions: VariesRepeat the same process for each semester you wish to participate
8 TAP Request WorkflowApplications Collected; confirmation of receipt s sentEligibility is reviewedApplication sent to TAP coordinator for grade reviewApproval sent within 30 days after deadline or after grades are postedTAP Tuition Waiver applied to account by payment deadline
9 Tax Implications for TAP Participants TAP Tax ImplicationsTax Implications for TAP ParticipantsThe federal government currently allows up to $5,250 annually in employer-provided educational assistance benefits to be “tax free.”Applies to both undergraduate and graduate-level coursesEducational assistance benefits in excess of $5,250 are taxable and will be reflected in Box 1 of your W-2We recommend consulting a tax professional if you have questionsReview your statement each time you register; monitor your BOR TAP waivers for the calendar year.
10 Staff Tuition Reimbursement Assistance Program STRAPStaff Tuition Reimbursement Assistance Program
11 STRAP Request ProcessInitiate student admission process with non-USG accredited schoolComplete STRAP application in its entiretyObtain your manager’s signature on STRAP applicationClasses should fall within GT semester dates and should be the same on application and transcript. ***STRAP may be processed no more than three times annually per participant*** (6 credits per application, 18 annually)Submit original application to OHR benefits department by applicable deadline, but not more than 30 days prior to deadline.Hard Copy onlyMail code 0435In Person: 500 Tech ParkwayReceive confirming receipt shortly after submitting TAP application
12 STRAP Reimbursement Process Reimbursement rates are determined at the beginning of each fiscal year; 2015 reimbursement rates were:Undergraduate: $ per credit hourGraduate: $ per credit hourSubmit the following documents to OHR within 30 days of completion of term/class:Official/original transcriptCopy of paid tuition receiptMust include name, term, and amount charged/paidReimbursement requests processed within 2 weeks of receipt
13 STRAP Request Workflow Applications collected; Confirmation of receipt s sentEligibility and funding is reviewedApproval s are sentReimbursement documents submitted to OHR (within two weeks of course completion)sent to request signature for payment
14 Non-credit continuing education courses Program ExclusionsMedical degreeLaw degreeDental degreePharmacy degreeNon-credit continuing education coursesCertificate courses including HVAC, PT, HR, etc.Student fees (STRAP)Executive/premier coursesCheck with TAP coordinator at USG Teaching Institution for possible assistance
15 GTRC GT Research Corps Tuition Reimbursement Eligibility: Fulltime GTRI employees with the title of:Research EngineerScientistTechnologistAssociate I through Principal Research EngineerUp to 6 hours per semester at any USG school.Degree sought must be job relatedMust receive a “C” or aboveIf eligible, TAP waiver must be applied first***Not administered by OHR.Please contact Darice Whitaker at for more info.GTRC Tuition Reimbursement Made Easy Friday, April 3, Noon to 1 p.m th Street, NW Centennial Research Building, Room 100.
16 Application Deadlines Summer Semester April 15thFall Semester July 15thSpring Semester November 15thApplications will be accepted up to 30 days prior to deadlineOHR Mail Code: 0435Office of Human ResourcesBenefits Department500 Tech ParkwayAtlanta, GA
17 FAQs Am I required to work for Georgia Tech after I graduate? TAP/STRAP do not include an employment requirement post graduation. However, GTRC requires you stay with Georgia Tech two years post graduation.May I take more hours than what’s covered (TAP: 9 credits, STRAP: 6 credits)?Yes! However, you are advised to clear with your manager.What happens if I withdraw from a class?You must earn a grade of "C" or higher to continue participating in TAP or STRAP. Dropping a class before the withdrawal deadline does not disqualify you. However, withdrawing from a class after the deadline and receiving a "W" or “WF” will make you ineligible for TAP for one semester. Grades lower than a “C” including “Ws” are not reimbursable under STRAP.Where can I find more info about other schools?TAP: The USG TAP website provides the contact info and registration dates for all USG institutions. STRAP: Google
18 FAQs May I take online classes using TAP? On-line degree programs offered by USG institutions are covered by TAP. However, employees are responsible for paying tuition in excess of the normal tuition amount approved by the USG system. Non-USG, private, and for-profit institutions are not covered by TAP but may be eligible under STRAP.I am a TAP participant and my account is still showing I owe the full balance. How do I get this resolved?Waivers are applied by the school you are attending and generally do not appear instantly on your account. Those attending Georgia Tech should see their TAP waivers shortly after finalizing their schedule. If you've made adjustments to your class schedule, please allow up to 24 hours for the system to update. If your waivers have not been applied by the first day of class, please contact our office.Those attending other USG institutions may or may not see their waivers applied before classes have begun, or as late as after the drop/add date. Please contact your teaching institution to better understand their specific timeline.
19 FAQsI want to return to school, but am uncertain of my options. Can you recommend schools based on the programs/interests I want to pursue?Our office is only staffed to handle the administrative aspects of tuition assistance and cannot offer advice on specific programs.I am a TAP participant, but was charged at the out-of-state tuition rate. How do I get this resolved?The Office of the Registrar handles residency status. Any employee whose resident status is classified as out-of-state must have this resolved prior to enrollment to be eligible for in-state tuition rates. University System employees are eligible for an out-of-state waiver via application submitted to the Office of the Registrar.Can I get an MBA using TAP?Yes! However, some programs of study are considered "premium programs" and are not fully covered by TAP. TAP covers graduate programs at the standard graduate rate (currently $515 per credit hour, plus mandatory fees). Certain programs, like the Georgia Tech MBA and eMBA cost significantly more than the standard graduate rate. The difference will be owed by the student. Review the most recent tuition and fees chart to anticipate any cost differential. Executive programs are not eligible for TAP.
20 FAQsWhat if I don’t know what I’m going to take or the classes I want are full?Complete your application in its entirety and make your best prediction at which courses you intend to take.If your plans change:STRAP participants must send an to our office notifying us of the change when the change occurs, prior to submitting reimbursement documents.TAP participants attending Georgia Tech do not need to notify us.TAP participants attending other USG institutions may need to notify their teaching institution's TAP coordinator if enrolling in classes not listed on TAP application.
22 Contact InformationBeNedra WilliamsOHR- Benefits SupervisorFor More Info:USG TAP policy information, TAP coordinators, and registration periodsusg.edu/hr/benefitsTAP/STRAP policies and formsohr.gatech.edu/benefits/careerdevelopment/tuitionassistanceGT Academic Calendarregistrar.gatech.eduGT Tuition and Feesbursar.gatech.eduBrantley EatonOHR – Work Life Specialist