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DeCA EUROPE ZONE MEETING Operations Update Bob Hayden Performance and Policy Operations Update Bob Hayden Performance and Policy.

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Presentation on theme: "DeCA EUROPE ZONE MEETING Operations Update Bob Hayden Performance and Policy Operations Update Bob Hayden Performance and Policy."— Presentation transcript:

1 DeCA EUROPE ZONE MEETING Operations Update Bob Hayden Performance and Policy Operations Update Bob Hayden Performance and Policy

2 Directorate of Performance and Policy Directorate of Performance and Policy Purple boxes = HQS Gray boxes = FOA Gray & Purple = HQS & FOA Eric Swayzee, Chief, DOB Operations Business Group Div (12) Fred Stein Chief, DOX Security Division (13)

3 3 AGENDA Front End Audits Infrastructure Support Energy Conservation Front End Audits Infrastructure Support Energy Conservation

4 4 Management Checklist Store Director Front End Manager/Daily System Checklist Store Director Front End Manager/Daily System Checklist

5 5 Infrastructure Support

6 6 Europe Office Organizational Chart

7 7 CONSTRUCTION PROJECTS - -Accountable for Facility matters in Europe - -Support Major Construction - -MCIP Design and Acquisition - -Energy Surveys and Projects - -Special Projects (<$150k) CONSTRUCTION PROJECTS - -Accountable for Facility matters in Europe - -Support Major Construction - -MCIP Design and Acquisition - -Energy Surveys and Projects - -Special Projects (<$150k) PM/REPAIRS PROGRAM -Covers facilities and equipment -Centralized contracts for Germany, Holland & Belgium -Regionalized Individual Base Contracts in UK -Base or PWD Support at others PM/REPAIRS PROGRAM -Covers facilities and equipment -Centralized contracts for Germany, Holland & Belgium -Regionalized Individual Base Contracts in UK -Base or PWD Support at others Facilities Engineering

8 8 Area Engineers Responsibilities Interpret and execute DeCA facility policies within Europe area Team is responsible for all facets of facilities support Minor construction projects are designed and executed Extensive major construction project involvement Attend meetings in lieu of or in support of HQ personnel Region manages its own total facility maintenance program for Germany, Holland, Belgium Region responsible for all facility maintenance contracts All funding is managed by Europe RM Office Area Engineers Responsibilities Interpret and execute DeCA facility policies within Europe area Team is responsible for all facets of facilities support Minor construction projects are designed and executed Extensive major construction project involvement Attend meetings in lieu of or in support of HQ personnel Region manages its own total facility maintenance program for Germany, Holland, Belgium Region responsible for all facility maintenance contracts All funding is managed by Europe RM Office Facilities Engineering

9 9 Europe Uniques Local national engineers: – –Hubertus Krieger – –Alexander Bak Primary duty is construction representative Maintenance group: – –Andrew Walker – –William Blackburn Primary duty is executing maintenance contracts and quality assurance Local national engineers: – –Hubertus Krieger – –Alexander Bak Primary duty is construction representative Maintenance group: – –Andrew Walker – –William Blackburn Primary duty is executing maintenance contracts and quality assurance Facilities Engineering

10 10 Construction Methods Indirect design & construction Changes difficult, slow, expensive Different laws and regulations by country Host nation involvement - multiple bureaucratic layers Different construction Agents (EUD, NAVFAC, DE, Army, AF) DeCA criteria must be adapted Construction Methods Indirect design & construction Changes difficult, slow, expensive Different laws and regulations by country Host nation involvement - multiple bureaucratic layers Different construction Agents (EUD, NAVFAC, DE, Army, AF) DeCA criteria must be adapted Facilities Engineering

11 11 Facility Maintenance Methods Direct contract with Wiesbaden Army Contracting Single call center for all central Europe stores Staff a full time work order desk to receive request for repairs and maintenance from stores, distribution centers, cold storage facilities, meat processing plant and region offices Evaluate and prioritize calls and issue work orders to maintenance contractors Perform regular on site quality assurance and inspections of the contractor’s work Facility Maintenance Methods Direct contract with Wiesbaden Army Contracting Single call center for all central Europe stores Staff a full time work order desk to receive request for repairs and maintenance from stores, distribution centers, cold storage facilities, meat processing plant and region offices Evaluate and prioritize calls and issue work orders to maintenance contractors Perform regular on site quality assurance and inspections of the contractor’s work Facilities Engineering

12 12 Design and Construction Management – –Lackland office manages major project design and construction Support provided by USACE or NAVFAC Recently completed new stores at Grafenwoehr, GE and Rota, SP (2007) New stores at Chievres, BE and Livorno, IT are under construction Design underway for projects at Ansbach, GE (new store), Spangdahlem, GE (new store), RAF Alconbury (Upgrade) and Ramstein, GE (Add/Alter) – –Field Engineer and staff (four) Support major construction from European Region Execute minor construction and region-funded projects Apply DeCA Design Criteria and insure host-nation requirements are met Design and Construction Management – –Lackland office manages major project design and construction Support provided by USACE or NAVFAC Recently completed new stores at Grafenwoehr, GE and Rota, SP (2007) New stores at Chievres, BE and Livorno, IT are under construction Design underway for projects at Ansbach, GE (new store), Spangdahlem, GE (new store), RAF Alconbury (Upgrade) and Ramstein, GE (Add/Alter) – –Field Engineer and staff (four) Support major construction from European Region Execute minor construction and region-funded projects Apply DeCA Design Criteria and insure host-nation requirements are met Facilities (DOF) Support to Europe

13 13 Maintenance and Repair – –Field Engineer Staff of four located with the European Region Total facility maintenance contract in place for Germany, Belgium and the Netherlands -- used as the model for the new CONUS total facility maintenance approach Task-specific contracts are used for maintenance and repair in the United Kingdom and the Mediterranean Conduct energy surveys Maintenance and Repair – –Field Engineer Staff of four located with the European Region Total facility maintenance contract in place for Germany, Belgium and the Netherlands -- used as the model for the new CONUS total facility maintenance approach Task-specific contracts are used for maintenance and repair in the United Kingdom and the Mediterranean Conduct energy surveys Facilities (DOF) Support to Europe

14 14 Energy Program

15 15 DeCA Energy Goals Set by Executive Order and the Energy Independence and Security Act of 2007 (P.L ) Reduce energy consumption per square foot by 9% of the FY 2003 Baseline by the end of FY 2008 with a reduction of 30% by the end of FY 2015 Set by Executive Order and the Energy Independence and Security Act of 2007 (P.L ) Reduce energy consumption per square foot by 9% of the FY 2003 Baseline by the end of FY 2008 with a reduction of 30% by the end of FY 2015

16 16 Minimizing the Impact Aggressively evaluating DeCA standards to reduce energy consumption – –Evaluating lighting criteria – –Evaluating HVAC and refrigeration control requirements Validating facility square footages Increased energy audits Increase requests for ECIP funds – –FY 2009 ECIP funding doubled compared to prior years Aggressively evaluating DeCA standards to reduce energy consumption – –Evaluating lighting criteria – –Evaluating HVAC and refrigeration control requirements Validating facility square footages Increased energy audits Increase requests for ECIP funds – –FY 2009 ECIP funding doubled compared to prior years

17 17 Energy & Environmental Program (FY 2007 Commissaries Only Energy Profile)

18 18 FY 2007 DeCA Energy Profile DeCA is currently not meeting Energy Reduction Goal

19 19 New Stores New stores are currently not meeting the 30% energy reduction per square foot goal of 2015 Designed prior to FY 2005 – –New stores are increasing relative sales area, and adding additional refrigerated displays – –Sales area has much higher energy usage per square foot compared to other areas Higher Heating and Cooling energy requirements Twice the lighting energy per square foot More refrigerated displays New stores are currently not meeting the 30% energy reduction per square foot goal of 2015 Designed prior to FY 2005 – –New stores are increasing relative sales area, and adding additional refrigerated displays – –Sales area has much higher energy usage per square foot compared to other areas Higher Heating and Cooling energy requirements Twice the lighting energy per square foot More refrigerated displays

20 Cost Versus Consumption Electric rates ($/kWh) have increased 7.3% with an overall energy rate ($/MBtu) increase of 5% First quarter FY 2008 energy analysis projects an annual consumption per square foot increase of 0.8% from FY 2007 Electric rates ($/kWh) have increased 7.3% with an overall energy rate ($/MBtu) increase of 5% First quarter FY 2008 energy analysis projects an annual consumption per square foot increase of 0.8% from FY 2007

21 21 Energy & Environmental Program (Energy Cost Comparison)

22 22 Energy & Environmental Program (Energy Consumption Comparison)

23 23 "Top 5“ Things Store Directors Can Do to Ensure They Are Conserving Energy

24 Treat your store as you would your home relative to how your employees, vendor stockers and baggers use energy and water Show all your employees, vendor stockers, and baggers the DeCA 12 minute video “Put Yourself in the DeCA Energy Efficiency Picture” Turn off ½ of sales area lights (where possible) and refrigerated case lights during stocking hours Have employees turn off lights when they leave the area (office, break room, rest room, prep room, freezer, and cooler) CLOSE freezer and cooler doors, sales area doors to the warehouse and warehouse receiving doors CLOSED when not receiving or stocking Treat your store as you would your home relative to how your employees, vendor stockers and baggers use energy and water Show all your employees, vendor stockers, and baggers the DeCA 12 minute video “Put Yourself in the DeCA Energy Efficiency Picture” Turn off ½ of sales area lights (where possible) and refrigerated case lights during stocking hours Have employees turn off lights when they leave the area (office, break room, rest room, prep room, freezer, and cooler) CLOSE freezer and cooler doors, sales area doors to the warehouse and warehouse receiving doors CLOSED when not receiving or stocking Conserve Energy

25 25 Questions?


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