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Emergency Management eLearning Module Emergency Management Planning Start.

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1 Emergency Management eLearning Module Emergency Management Planning Start

2 Slide 2 of 70 About this module The purpose of this eLearning module is to provide information about Emergency Management Plans and how to develop them. The audience of this module is staff from schools and children’s services. This module will take you will take approximately 30 minutes to complete. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Using the tool: Click on the buttons at bottom right to move forward or backward through the module. Click the links on the left to jump to different sections in the module.

3 Slide 3 of 70 What is an emergency? An emergency is defined by the Emergency Management Act 2013 as: Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz ‘emergency means an emergency due to the actual or imminent occurrence of an event which in any way endangers or threatens to endanger the safety or health of any person…..or which destroys or damages, or threatens to destroy or damage, any property…..or endangers or threatens to endanger the environment or an element of the environment….including, without limiting…… (a) an earthquake, flood, wind-storm or other natural event; and (b) a fire; and (c) an explosion; and (d) a road accident or any other accident; and (e) a plague or an epidemic or contamination; and (f) a warlike act or act of terrorism, whether directed at Victoria or a part of Victoria or at any other State or Territory of the Commonwealth; and (g) a hi-jack, siege or riot; and (h) a disruption to an essential service’

4 Slide 4 of 70 What is an Emergency Management Plan? An Emergency Management Plan (EMP) describes how a facility prepares for and respond to emergencies. The purpose of an EMP is to identify local risks to reduce the likelihood or scale of emergencies and critical incidents minimise the impact of these events on children and young people, staff, volunteers and visitors provide staff with a well planned and thought out framework for response when faced with an emergency situation Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

5 Slide 5 of 70 Who has to have an EMP? Legislation and regulations requires that all education and care and children’s services (children’s services) and schools have an Emergency Management Plan (EMP). Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

6 Slide 6 of 70 Who has to have an EMP? Children’s services Children services operating under the following acts and regulations are required to have emergency management policies and procedures for emergency management: Education and Care Services National Law Act 2010 Education and Care Services National Regulations 2011 Children’s Services Act 1996 Children’s Services Regulations 2009 Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz An education and care service must operate in a way that ‘ensures the safety, health and wellbeing of the children being educated and cared for by the service” Drawn from the Education and Care Services National Law Act 2010, S51 (1) A children’s service must operate in a way that ensures the safety of the children being cared for or educated. Drawn from the Children Services Act 1996, S25E 1(a) The term ‘Emergency Management Plan’ can be used interchangeably with policies and procedures.

7 Slide 7 of 70 Who has to have an EMP? Schools Schools must meet the Victorian Registration and Qualification Authority’s (VRQA) school registration requirements, regarding the care, safety and welfare of students. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz All schools must maintain an Emergency Management Plan. The EMP must be reviewed at least annually and immediately after a significant incident. Schools listed on the Bushfire At-Risk Register must have an Emergency Management Plan that details the school’s response to managing bushfire risk. A school must ensure that the care, safety and welfare of students is in accordance with any applicable state and Commonwealth laws, and that staff are advised of their obligations under those laws. Drawn from Education and Training Reform Regulations 2007, Schedule 2 12 Care, safety and welfare of students

8 Slide 8 of 70 Developing an EMP The Emergency Management Planning Guide and Emergency Management Plan template will assist you in developing your EMP. There is a Emergency Management Plan template for schools and a template for children’s services. The guide contains important information and step-by-step instructions on how to develop your EMP. NOTE: The EMP guide and templates are based on Australian Standard (AS) Planning for Emergencies in Facilities and the Australasian Inter-service Incident Management System (AIIMS). Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

9 Slide 9 of 70 Developing an EMP (cont’d) It is recommended that you use a team approach to develop your EMP. Using a team approach will ensure that you have adequate resources in place to develop, test and review your plan. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

10 Slide 10 of 70 Developing an EMP (cont’d) The roles of those involved in the planning process include the following: identifying the risks that could produce an emergency situation developing the EMP ensuring that the EMP is easily identifiable and accessible to appropriate persons establishing an Incident Management Team (IMT) to operate in accordance with the EMP ensuring that visitors and contractors are made aware of the school’s/children’s service emergency response procedures implementing the EMP, including: o disseminating information about the EMP and its procedures to staff, students/children, visitors and the school/service community o ensuring IMT members understand their roles o testing the EMP (on a quarterly basis) o reviewing the EMP annually o reviewing and routine servicing of critical and other evacuation system elements o ensuring that records are kept and retained of all emergencies o ensuring that records of meetings are kept NOTE: The roles of persons involved in the planning process are based on Australian Standard Planning for Emergencies in Facilities Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

11 Slide 11 of 70 Structure of an EMP An EMP consists of identification/introductory pages and two parts: Part 1 Emergency Response Part 2 Preparedness School Facility Profile Risk Assessment Emergency Response Drills Emergency Kit Checklist Emergency Management Plan Completion Checklist Click on a box for more information Identification/ Introduction Content Page Table of Contents Purpose and Scope Distribution List Emergency Contacts Incident Management Team Communication Tree Staff Trained in First Aid School Bus Emergency Contacts (schools only) Emergency Response Procedures Emergency Response for Specific Hazards Area Maps Evacuations diagrams Parent/Family Contact Information Children and Staff with Special Needs Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

12 Slide 12 of 70 Identification/Introduction pages Identification/ Introduction Cover page Table of Contents Purpose and Scope Distribution List Part 2 Preparedness School Facility Profile Risk Assessment Emergency Response Drills Emergency Kit Checklist Emergency Management Plan Completion Checklist Emergency Contacts Incident Management Team Communication Tree Staff Trained in First Aid School Bus Emergency Contacts (schools only) Emergency Response Procedures Emergency Response for Specific Hazards Area Maps Evacuations diagrams Parent/Family Contact Information Children and Staff with Special Needs Part 1 Emergency Response The first few pages of your Emergency Management Plan contain identification and introductory information. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

13 Slide 13 of 70 Identification/Introduction pages (cont’d) Cover page Insert the name of your facility in the space provided. If you wish, insert your school or children’s service logo or a picture of the facility. Complete the details in the table at the bottom of the cover page. School details Children’s services details Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

14 Slide 14 of 70 Identification/Introduction pages (cont’d) Purpose and Scope These two sections in the EMP template have been pre-populated and provide a concise statement to explain the purpose of your EMP and the people to whom it applies. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

15 Slide 15 of 70 Identification/Introduction pages (cont’d) Distribution In the distribution section you list the staff members and organisations that have been given a copy of your EMP. The types of organisations to whom you may wish to distribute your EMP include those that you have consulted with in developing your plan and those you consider need to be familiar with it. It is important to keep the list up-to-date and distribute new copies or amendments of the plan as it is updated. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

16 Slide 16 of 70 Part 1 All the information you will need in order to respond to an emergency is in Part 1. The location of this information at the start of your EMP will help you to quickly access critical emergency response procedures. Part 2 Preparedness School Facility Profile Risk Assessment Emergency Response Drills Emergency Kit Checklist Emergency Management Plan Completion Checklist Part 1 Emergency Response Emergency Contacts Incident Management Team Communication Tree Staff Trained in First Aid School Bus Emergency Contacts (schools only) Emergency Response Procedures Emergency Response for Specific Hazards Area Maps Evacuations diagrams Parent/Family Contact Information Children and Staff with Special Needs Identification/ Introduction Cover page Table of Contents Purpose and Scope Distribution List Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

17 Slide 17 of 70 Part 1 – Emergency Contacts Use the Emergency Contact section to record all the emergency contacts relevant to your facility. For ease of access, a copy of the list should be prominently displayed near your office telephone. Some information is pre-populated. Delete the areas not relevant for your facility. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

18 Slide 18 of 70 Part 1 – Incident Management Team DEECD uses an incident management structure used by emergency services and government departments across Victoria. This structure includes an Incident Management Team (IMT). You use an IMT to direct and control the way your facility responds to an emergency. You include a diagram of your IMT in Part 1 of your EMP. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

19 Slide 19 of 70 Part 1 – Incident Management Team (cont’d) A large school/children’s service A medium school/children’s service Click on a box for examples of IMT structures A small school/children’s service IMTs are scalable and if there are insufficient staff in your workplace to assume all IMT roles, staff members can assume multiple roles. NOTE: The titles of roles shown in brackets are those used in Australian Standard Planning for Emergencies in Facilities Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

20 Slide 20 of 70 Part 1 – Incident Management Team (cont’d) You also include contact details for members of your IMT. Insert the business and after hours contact and make sure the contact details are kept up-to-date. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

21 Slide 21 of 70 Part 1 – Incident Management Team (cont’d) The responsibilities of each IMT member are pre-populated in the EMP template. Your EMP planning team should review the responsibilities and adapt them to your facility’s arrangements and processes as appropriate. All members of the IMT must understand their assigned responsibilities and practice their role during emergency drills Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

22 Slide 22 of 70 Part 1 – Communication tree You will need to include a diagram of your facility’s communication tree in your EMP. A communication tree enables you to easily identify who at your facility will contact relevant persons or organisations such as parents, emergency services and region/organisation management in the event of an emergency. Well thought out communication trees provide an easy to follow illustration of the flow of communication and can be of great assistance to anyone who may not be familiar with your workplace’s procedures. Depending on the size of your children’s service or school, you may wish to include more than one communication tree in your EMP. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

23 Slide 23 of 70 Part 1 – Communication tree (cont’d) A children’s service communication tree A school communication tree Click on a box for examples of communication trees Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

24 Slide 24 of 70 Part 1 – Staff trained in first aid You will need to list staff at your facility who have current first aid qualifications and can be called upon should their assistance be required. It is important that first aid officers receive training and assessment of competency by appropriately qualified and experienced persons prior to carrying out their role. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

25 Slide 25 of 70 Part 1 – School bus emergency contacts If appropriate to your school, you will need to insert the bus routes, schools and contact details. In the event of an emergency principals of bus coordinating schools are responsible for final decisions about en route bus cancellations and notifications to client schools client schools are responsible for notifying their bus coordinating school of any change due to an emergency Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

26 Slide 26 of 70 Part 1 – Emergency response procedures There are five key emergency responses that will address almost any emergency:.education.vic.gov.au/about/programs/health/Pages/evacuationdi agram.aspx small fire, internal gas leak, a hazard confined to a classroom a bomb threat, fire, gas leak, chemical spill, flood smoke from a nearby factory fire, severe weather event a gas leak in a part of the facility a bushfire or grass fire on-site evacuation off-site evacuation lockdown lockout shelter-in-place Click on a response to find out the situation in which you would use the response The EMP template has been pre-populated with steps for each of these emergency responses. You may wish to adapt the procedures to better suit your facility where relevant. You will need to exercise judgement when implementing any of the procedures during an emergency as the order of the steps will depend on the nature of the emergency. Liaise with your local government and/or emergency services (CFA, MFB) for guidance on the most appropriate evacuation points for your facility. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

27 Slide 27 of 70 Part 1 – Emergency response for specific hazards The EMP template has been pre-populated with emergency response procedures for specific types of emergencies: building fire bushfire/grass fire major external emission/spill severe weather/storms and flooding bomb/chemical threat earthquake rapid onset bus emergency school bus emergency while en route (government schools) intruder/personal threat influenza pandemic Once your EMP planning team has identified your facility’s hazards and potential threats, you will need to review these pre- populated emergency response procedures and amend them as necessary to ensure they are relevant to your children’s service or school. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

28 Slide 28 of 70 Part 1 – Area map You must insert an area map in your EMP to show the location of your facility and the off-site assembly points. The area map should also include: surrounding streets (including street names) exit points emergency services access points a minimum two external assembly area external evacuation routes major landmarks a legend To develop an area map you can download an image from Google Maps or copy a page from a street directory. A tutorial on how to develop an area map is available on the DEECD website es/areamaps.aspx Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

29 Slide 29 of 70 Part 1 – Area map (cont’d) An example of an area map is shown below: Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

30 Slide 30 of 70 Part 1 – Evacuation diagram You must insert an evacuation diagram in your EMP to show emergency and evacuation information for your school/service. An evacuation diagram is required for each building and must be displayed in locations where children, students, staff, visitors and contractors are able to view them. To develop an evacuation diagram, government schools can access SAMS on the School Facilities Website. Independent and Catholic schools and licensed children’s services should contact your building manager or local council. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

31 Slide 31 of 70 Part 1 – Evacuation diagram (cont’d) An evacuation diagram must have the following as a minimum: a pictorial diagram of the floor or area (A3, at least 200mm X 150mm in size) a title e.g. EVACUATION PLAN, EVACUATION DIAGRAM the ‘YOU ARE HERE’ location the designated exits, which shall be in green communication equipment, where installed e.g. Warden Intercom points (WIPs), which must be depicted in red hose reels, which must be depicted in red hydrants, which must be depicted in red extinguishers, which must be depicted in red designated shelter-in-place location date plan was validated location of assembly areas a legend * Australian Standard Planning for Emergencies in Facilities NOTE: Minimum standards are specified in Australian Standard (AS) Planning for Emergencies Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

32 Slide 32 of 70 Part 1 – Evacuation diagram (cont’d) An example of an evacuation diagram is shown below: Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

33 Slide 33 of 70 Part 1 – Parent/family contact information Having up-to-date parent/family contact information is essential should you need to make contact in an emergency. The EMP template includes a table for this purpose. Parent contact information should be readily accessible in an emergency situation. if your facility has an existing system for capturing parent contact information in hard copy, you can attach this to your EMP. if your parent/family contact records are kept electronically, ensure you have an updated printout available as you may not be able to access electronic information in the event of an emergency. IMPORTANT: To ensure adherence to the provisions of the Information Privacy Act 2000, please remove this section before distributing copies of your EMP to organisations or individuals outside your workplace. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

34 Slide 34 of 70 Part 1 – Children and staff with special needs In your EMP you need to identify children, students and staff with special needs who may need assistance in an emergency. In the list include children, students or staff members who: have a medical condition that requires a medical management plan e.g. asthma have a vision, hearing or ambulatory impairment use a wheelchair or scooter experience acute anxiety in an emergency are easily fatigued easily experience extreme confusion in an emergency Describe in the table: the type of condition the assistance that will be required who will be responsible for assisting the individual in an emergency IMPORTANT: To ensure adherence to the provisions of the Information Privacy Act 2000, please remove this section before distributing copies of your EMP to organisations or individuals outside your workplace. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

35 Slide 35 of 70 Part 2 Part 2 of the EMP contains preparedness information. Emergency Contacts Incident Management Team Communication Tree Staff Trained in First Aid School Bus Emergency Contacts (schools only) Emergency Response Procedures Emergency Response for Specific Hazards Area Maps Evacuations diagrams Parent/Family Contact Information Children and Staff with Special Needs Part 1 Emergency Response Identification/ Introduction Cover page Table of Contents Purpose and Scope Distribution List Part 2 Preparedness School Facility Profile Risk Assessment Emergency Response Drills Emergency Kit Checklist Emergency Management Plan Completion Checklist Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

36 Slide 36 of 70 Part 2 – Facility profile The first section in Part 2 of your EMP details profile information about your facility. The section comprises: General Information Outside School Hours Care Program / Other Users Building Information Summary Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

37 Slide 37 of 70 Part 2 – Facility profile (cont’d) The General Information table in the Facility Profile section includes information such as the address of the facility, contact number of students/children and contact information such as phone numbers, . Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

38 Slide 38 of 70 Part 2 – Facility profile (cont’d) If your facility has an Outside School Hours Care program, holiday program or is used by community groups in the evenings or weekends, you will need to insert the details of the usage in the Outside School Hours Care Program / Other Users Section (for schools) or the Other Services/Users of Site (for children’s services). NOTE: A separate EMP is required for each usage type. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

39 Slide 39 of 70 Part 2 – Facility profile (cont’d) The Building Information table in your Facility Profile section includes information such as the fire and emergency safety features of the building/s on your site, and any identified building and site hazards. Examples of hazards include science laboratory, cleaner’s cupboard, fuel storage, technology areas, plant and equipment, steep slopes within the grounds, or any collection of combustible material Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

40 Slide 40 of 70 Part 2 – Risk assessment Your risk assessment is the cornerstone of your EMP as it addresses the hazards and potential threats specific to your children’s service or school and how you will mitigate, prepare for, and manage them. In order to effectively plan for emergencies it is important that you and your EMP planning team understand the hazards and potential threats to your children’s service or school and the risks they carry that could lead to an emergency at your facility. A clear assessment of the hazards and potential threats to your facility and identification of strategies to reduce the risk will ensure that you are better prepared to respond to an actual emergency. Once you have identified your hazards and potential threats you will need to consider how you can minimise their possible impact. Your completed risk assessment will also assist you in modifying specific response procedures to reflect the requirements of your children’s service or school. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

41 Slide 41 of 70 Part 2 – Risk assessment (cont’d) Completing a risk assessment involves six steps:.education.vic.gov.au/about/programs/health/Pages/evacuationdi agram6spx Identify the hazards and potential threats for your facility Describe the consequences of the risks on your facility Identify your current controls Rate the risk Treatments to be implemented Step 1 Step 2 Step 3 Step 4 Step 5 Click on a step to for more information. Step 6 Residual risk Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

42 Slide 42 of 70 Part 2 – Risk assessment (cont’d) In step 1 you identify the types of hazards and potential threats your facility could encounter and enter each of these in Column 1 of the Risk Assessment table in your EMP template..education.vic.gov.au/about/programs/health/Pages/evacuationdi agram6spx Identify the hazards and potential threats for your facility Step 1 Identify hazards and potential threats Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

43 Slide 43 of 70 Part 2 – Risk assessment (cont’d) In Column 2 of the Risk Assessment table, describe the risk of each hazard and potential threat and the consequences it could have on the children/students, staff and visitors at your facility. Only include in your EMP template the risk descriptors that are relevant to your facility..education.vic.gov.au/about/programs/health/Pages/evacuationdi agram6spx Describe the consequences of the risk Describe the consequences of the risks on your facility Step 2 Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

44 Slide 44 of 70 Part 2 – Risk assessment (cont’d) In Column 3 of the Risk Assessment table identify the controls or measures you currently have in place to minimise risks related to the hazards and potential threats you identified. Only include in your EMP the controls that are currently used by your facility. Identify your current controls Step 3 Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

45 Slide 45 of 70 Part 2 – Risk assessment (cont’d) Given the current controls, use the Consequence Definitions and Likelihood Definitions tables to work out the appropriate consequence and likelihood level for each risk. Then use the Risk Rating Matrix to determine the risk rating. Rate the risk Step 4 Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

46 Slide 46 of 70 Part 2 – Risk assessment (cont’d) Insert your consequence and likelihood levels in Columns 4A and 4B of the Risk Assessment table of your EMP template. Then insert the risk rating in Column 4C along with the appropriate colour code. Rate the risk Step 4 Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

47 Slide 47 of 70 Part 2 – Risk assessment (cont’d) Your risk rating will guide you as to the extent to which you will need to develop further measures to reduce the risk level. For example, if you have rated a risk as ‘Extreme’, you should consider additional measures to reduce the risk to a more acceptable level. Insert any additional treatments or measures to mitigate the risk in Column 5 of your Risk Assessment table in your EMP template. Treatments to be implemented Step 5 Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

48 Slide 48 of 70 Part 2 – Risk assessment (cont’d) Once you have identified additional treatments re-assess your risk or residual risk on the basis of the new treatments. Insert your re-assessed risk level in Column 6. Residual risk Step 6 Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

49 Slide 49 of 70 Part 2 – Risk assessment (cont’d) Below is an example of a completed risk assessment for a bushfire threat to a facility Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

50 Slide 50 of 70 Part 2 – Emergency response drills Include in your EMP your schedule for conducting emergency drills for different types of emergency situations. The following should apply for all emergency drills: Drills should be consistent with the identified hazards and potential threats in your EMP. Identify simple objectives and outcomes for each drill. Observer/s should be appointed for all emergency response exercises. You may wish to invite a representative of your local emergency service such as a Police Officer of CFA/MFB member to be your observer. A debriefing session should be held and recorded immediately after each drill with your Incident Management Team (IMT) and/or any other key participants. Actions to improve your EMP or emergency response procedures may be identified at this session. NOTE: An Observer’s Record is is required to be completed after each drill. A template is included in the Emergency Management Planning Guide. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

51 Slide 51 of 70 Part 2 – Emergency response drills (cont’d) An emergency response drill should be conducted each term. You may choose to practice a different emergency response each term. Alternatively, if there are risks that you have rated as extreme, such as bushfire, you may prefer to practice your response on a more regular basis. When conducting on-site or off-site evacuation drills, it is recommended you advise your local emergency services of your intention to conduct the exercise. IMPORTANT: Australian Standard requires all areas of a facility to participate in at least one emergency response exercise involving an evacuation each year. IMPORTANT: The VRQA requires schools listed on the Bushfire at Risk Register (BARR) to practice evacuation drills at least once per term during October to April (the bushfire season). These drills must involve all students and staff moving to either the school’s nominated ‘shelter-in-place’ facility or an off-site evacuation point as per the school’s EMP. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

52 Slide 52 of 70 Part 2 – Emergency kit checklist An Emergency Kit Checklist is included in the EMP template. The contents listed for inclusion in your Emergency Kit is not exhaustive and you may wish to include additional items. Your Kit should be kept in a designated, easily accessible place. Your IMT member tasked with performing the logistics activities is responsible for making sure the contents are complete. IMPORTANT: If your attendance rolls are kept electronically, ensure that you have an up-to-date print out available as you may not be able to access electronic information in an emergency. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

53 Slide 53 of 70 Part 2 – EMP Completion Checklist Complete the checklist provided in your EMP template after you have developed all other sections of your EMP. The checklist helps you to confirm that you have completed all the components of your EMP. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

54 Slide 54 of 70 Submitting your EMP Children’s Services Children’s services on the Bushfire at Risk Register (BARR) are required to submit their EMPs to their regional DEECD Quality Assessment and Regulation Division (QAR) Authorised Officer. Children’s services not listed on the BARR are also encouraged to submit their EMP. Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 IMPORTANT: Before submitting your EMP, remember to: Remove the Parent/Family Contact Information section Remove the Staff and Children Special Needs section Complete and include the Emergency Management Plan Completion Checklist with your Plan Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

55 Slide 55 of 70 Submitting your EMP (cont’d) Government schools All government schools must upload their EMP onto the DEECD Emergency Management Portal. Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 IMPORTANT: Before submitting your EMP, remember to: Remove the Parent/Family Contact Information section Remove the Staff and Students with Special Needs section Complete and include the Emergency Management Plan Completion Checklist with your Plan. Non-government schools Non-government schools are encouraged to send the EMP to your DEECD Region. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

56 Slide 56 of 70 Distributing your EMP Once you have completed your EMP distribute it to those listed in the Distribution table in Section 3 of your EMP. Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 IMPORTANT: To ensure adherence to the provisions of the Information Privacy Act 2000, remove the Parent/Family Contact Information section and the Staff and Children/Students with Special Needs section before distributing copies of your EMP to organisations or individuals outside your workplace. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

57 Slide 57 of 70 Reviewing your EMP Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 You should review your EMP at least once annually. You should also review your plan if new risks are identified or following an incident or emergency. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

58 Slide 58 of 70 Getting help Further information, including sample EMPs for schools and children’s services, is available on the eduGate website and the DEECD website at: Video tutorials are available on the DEECD website for: creating a communications tree or IMT structure creating an evacuation diagram creating an area map Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 https://edugate.eduweb.vic.gov.au/services/emer gmgmt/Pages/Home.aspx ders/support/Pages/emergency.aspx /health/Pages/emptutorials.aspx Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

59 Slide 59 of 70 Summary Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Use a team approach to develop your plan Team approach The risk assessment is the cornerstone of your EMP Risk assessment Consult with your local Council/Shire and emergency services Consult Socialise your plan with your staff, school council/community and children’s services community Socialise Use the Guidelines, template and other tools to assist you in completing your EMP Resources Click on an item for more information. Key points about emergency management planning include: Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

60 Slide 60 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Take the following quick 10-question quiz to xxx: Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Note: Your responses to the quiz are not recorded or stored. Start quiz Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Skip quiz

61 Slide 61 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 1.Which of the following is the purpose of an Emergency Management Plan? A.A reference to be consulted during an emergency B.A means to prepare for emergencies C.Both of the above X X Click on the correct response Part 1 of the EMP contains response information. Part 2 contains preparedness information Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz

62 Slide 62 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 2.Which of the following are addressed in the EMP? A.Who to call during an emergency B.Ensuring that staff, students/children, visitors know evacuation routes C.Identification of staff and students/children with special needs X X D.All of the above X All of these items, plus more, are included in the EMP template Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct response

63 Slide 63 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 3.True or false – The risk assessment is the cornerstone of your EMP True False X Your risk assessment is the cornerstone of your EMP as it addresses the hazards and potential threats specific to your children’s service or school and how you will mitigate, prepare for, and manage them. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct response

64 Slide 64 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 4.True or false – Drills should be conducted each term True False X An emergency response drill should be conducted each term. You may choose to practice a different emergency response each term. Alternatively, if there are risks that you have rated as extreme, such as bushfire, you may prefer to practice your response on a more regular basis. Schools listed on the BARR are required to practice evacuation drills at least once per term during the October to April bushfire season. These evacuation drills must involve all students and staff moving to either the school’s nominated ‘shelter-in-place’ facility or an off-site evacuation point as per the school’s EMP. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct response

65 Slide 65 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 5.True or false – Five members of staff must be available to fill the five Incident Management team roles True False X Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz An IMT is scalable and if there are insufficient staff in your workplace to assume all IMT roles, staff members can assume multiple roles. Click on the correct response

66 Slide 66 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 6.Which of the following is NOT an emergency response? A.on-site evacuation B.off-site evacuation C.lock in X X D.lock out E.shelter-in-place X X The five basic emergency responses that are pre- populated in the EMP template are on-site evacuation, off-site evacuation, lock down, lock out, shelter-in- place Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct response

67 Slide 67 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 7.For privacy reasons, which of the following should you remove before distributing or submitting your EMP? A.Parent/family contact information B.Staff and children/students with special needs C.Risk assessment D.Facility profile X X To ensure adherence to the provisions of the Information Privacy Act 2000, remove the Parent/Family Contact Information section and the Staff and Children/Students with Special Needs section before distributing copies of your EMP to organisations or individuals outside your workplace. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct responses

68 Slide 68 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 8.True or false – Only schools on the Bushfire at Risk Register (BARR) need to submit their Emergency Management Plan on the eduGate EM portal True False X All government schools must upload their EMP onto the portal. Children’s services on the Bushfire at Risk Register (BARR) are required to submit their EMPs to their regional DEECD QARD Authorised Officer. Children’s services not listed on the BARR are encouraged to submit their EMP. Non-government schools are encouraged to send the EMP to your DEECD Region. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct response

69 Slide 69 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 9.True or false – An EMP for a school can cover the Out of School Hours Care (OSHC) program operating on the site True False X If your school has more than one campus, provides an Outside of School Hours Care program or has other users on the site, a separate EMP is required for each. Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct response

70 Slide 70 of 70 Quiz Contents Introduction Topic 1 Topic 2 Topic 3 Topic 4 Topic 5 Topic 6 Topic 7 Question 10.The most effective way to develop an Emergency Management Plan is for the principal/children’s services director to: A.Develop the plan and then distribute it to key stakeholders B.Form a planning team and involve key stakeholders in the planning process X It is recommended that you use a team approach to develop your EMP. Using a team approach will ensure that you have adequate resources in place to develop, test and review your plan. Where possible, you should consider consulting with your local emergency services and local government emergency management staff regarding aspects of your EMP Contents About this module What is an emergency? What is an EMP? Who has to have an EMP? Developing an EMP Structure of an EMP ….Identification/ Introduction pages.…Part 1 ….Part 2 Submitting your EMP Distributing your EMP Reviewing your EMP Getting help Summary Quiz Click on the correct response

71 Emergency Management Planning training complete For more training modules, go to the Training Resources Library on the Emergency Management eduGate site or the Emergency Management Planning Tutorials page on the DEECD website


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