1. 1 ST. BARBARA PASTORAL AND FINANCE COUNCILS AND PARISH STAFF SEMIANNUAL JOINT MEETING NOVEMBER 19, 2012 C://Finance Council 2012-11-19 Presentation

2. 2 PRAYER TO ST. MATTHEW God of Mercy, You chose a tax collector, St. Matthew, to share the dignity of the apostles. By his example and prayers, Help us to follow Christ and Remain faithful in Your service. We ask this through Our Lord Jesus Christ, Your Son, Who lives and reigns with You And the Holy Spirit, One god, forever and ever. Amen.

3. 3 AGENDA WORKING RELATIONSHIPS OF THE COUNCILS AND STAFF… Don 2 min FINANCE COUNCIL UPDATE… Don 3 min BUDGET VS ACTUAL… Bill 10 min TEMPORAL ISSUES… Bill 5 min GOALS/OBJECTIVES IMPLEMENTATION… Darlene 15 min DISCUSSION/ROUND TABLE… All 15 min LOOK AHEAD… Don 3 min CLOSING PRAYER… Fr. Ken 2 min SOCIAL… Sharlene-Lead 30 min

4. 4 FC: ONGOING RELATIONSHIP OF THE COUNCILS AND STAFF NORMS REQUIREMENTS APRIL (PREP FOR NEXT BUDGET) –FC: REVIEW DRAFT BUDGET AND LONG RANGE PLAN –PC: PASTORAL PLAN DEVELOPMENTS –STAFF: SUBMIT PREVENTIVE MAINTENANCE PLAN, etc. NOVEMBER (FOUNDATION FOR NEXT YEAR’S BUDGET) –FC: PRIOR YEAR BUDGET VS. ACTUAL; IDENTIFY TEMPORAL ISSUES –PC: IMPLEMENTATION OF GOALS & OBJECTIVES; RELATED ISSUES NOVEMBER-DECEMBER –FC: ASSIST PASTOR IN IDENTIFYING NEW COUNCIL CANDIDATES –FC: RECOMMEND STEWARDSHIP PLAN JANUARY-FEBRUARY –FC: GIVE STAFF CRITERIA FOR NEXT BUDGET

5. 5 PC: ONGOING RELATIONSHIP OF THE COUNCILS AND STAFF (CONT’D) WINE AND WINESKINS REQUIREMENTS PASTORAL COUNCIL LIAISONS WITH MINISTRIES BOTH COUNCILS’ LIAISONS WITH NEW STEWARDSHIP CORE TEAM STAFF REPRESENTATION AT BOTH COUNCILS’ MEETINGS AND EVENTS

6. 6 FC UPDATE: BUDGET Bill Neral w/ Jan Shepherd CLOSED FY 12 WITH SURPLUS AND POSITIVE CASH FLOW FY 13 BUDGET BALANCED –OFFERTORIES AHEAD OF BUDGET –GRACE PERIOD ON BBC/QOA LOAN ENDS

7. 7 FC: FACILITIES Patty Zeik w/ Joe Dolney, Marlene White, Jan Shepherd ASSESSMENT BY DIOCESE ENGINEERING MANAGER NEW RESTROOM BUILDING BY FOSB/JOHN BOTTI PREVENTIVE MAINTENANCE PLAN AND INSPECTIONS IMPLEMENTED

8. 8 FC: COMPLIANCE Joe Dolney w/ Maria Neal, Kathy Green, Patty Zeik, Jan Shepherd INSTITUTIONALIZED PROCEDURES AND QUARTERLY AUDITS SUBMITTED ANNUAL REPORT TO DIOCESE WITH POSITIVE INTERNAL CONTROLS QUESTIONNAIRE NOW CERTIFYING BANK RECONCILIATIONS

9. 9 FC: PROGRAMS Roy Draper w/ Kathy Green, Marlene White, Maria Neal, Sharlene Coma MET DIOCESAN DLA GOAL ANNUAL REPORT SENT TO PARISHIONERS WITH STEWARDSHIP LETTER 10/3 PARISH WEBPAGE REDESIGNED AND POPULATED CHILDREN’S ENVELOPES COMING FASHION SHOW FUNDRAISER 10/28

10. 10 FC: QUEEN OF ANGELS Joe Cepec w/ Jan Shepherd RUNNING DEFICITS –$22K IN FY12 –$75K FORECAST FY13 OLD BUILDING (FKA BOSCO CENTER) IS MAIN ISSUE –$316K ANNUAL FIXED COSTS –IMPENDING CAPITAL REPAIRS (HVAC, etc.) WE OWN 25% OF CASH SHORTFALL

11. 11 FC: BUDGET AND FINANCIAL PLAN Bill Neral (refer to Excel exhibits) PY & CURRENT ACTUALS VS. BUDGET TEMPORAL ISSUES –ADVERSE FINANCIAL TRENDS –CATHOLIC INSTITUTE RESERVES AND/OR DEBT –CATHOLIC FOUNDATION ACTIVITY –OTHER (QOA, etc.)

12. 12 PC: EVANGELIZATION Understand diocesan initiatives and implement parish elements Objective was tabled until Greg Petrucci named diocese Director of Evangelization in August Anticipating a plan for parishes Invited Mr. Petrucci to January retreat 2013 evangelization objectives will be developed at retreat.

13. 13 PC: STEWARDSHIP Assemble a Stewardship Core Team; assist in education and planning Stewardship Core Team named in May (Maxine Weir, Rita Haldeman, Mark Borger, Ken Meyer, Maryanne Schavone, Greg Binduga, and George Kolano) Core Team was trained in April by Michael Lucotch, Diocesan Director of Stewardship –Team has communicated via bulletin –Team is collecting baseline data PC support is ongoing

14. 14 PC: LEADERSHIP Facilitate communication across parish ministries and support leaders Volunteered liaisons to 11 ministries (attending meetings, offering support, strengthening communications) 9 ministries invited to update activities and plans and enlist PC for help (Finance Council, Friends of St. Barbara, Catholic Men’s Fellowship, Environment & Arts, Haiti Project, Kentucky Project, Website Committee, Thanksgiving Outreach, and Social Committee)

15. 15 PC: LEADERSHIP (cont’d) Facilitate communication across parish ministries and support leaders Supporting Parish initiative for Safe Environment (Code of Pastoral Conduct) Signed off on request to Bishop Brandt to identify the 6 pm Mass as a Regional Mass Supported parish activities including Fish Fry, Festival and Fellowship Sunday. Featured in October “Share the Spirit”

16. 16 PC: WORD Support the Adult Catechesis Faith Formation program Joe Killian presented plan for a broad- based, ongoing Adult Catechesis Faith Formation program to PC in May Objective was tabled as two other Catechetical initiatives took priority –Life Teen Youth ministry programs –Hiring a full-time youth minister

17. 17 OPEN DISCUSSION / ROUND TABLE

18. 18 FC: LOOK AHEAD-JANUARY FINANCE COUNCIL…Meeting Lead –Assign officers and Leads for 2013 –Assist pastor in identifying new candidates for Finance Council –Update Status of Actions Report PROGRAM TEAM…Roy –Stewardship Team update –Income and DLA strategies for 2013