2. C N H | K E Y C L U B | Updated by: LTG Serena Ly California-Nevada-Hawaii District November 2014 Presented by: CNH DCON 2015 Registration D04E Lt. Governor Serena Ly Email: d04e.cnhkc.ltg@gmail.com DCON Chair RJ Immerman Email: cnhkc.dcon@gmail.com

3. Training Topic: DCON Registration CNH Key Club District CNH | Gather all accurate information from club members before starting the registration process. Step 1: Gathering Information

4. Training Topic: DCON Registration CNH Key Club District CNH | Go to: www.cnhkeyclub.org * When you’re on the Cyberkey, hover over the “events” tab and click on the DCON link When you begin, you cannot save any parts Checklist: http://cnhkeyclub.org/ events/dcon) Step 2: Getting to the registration page

5. Training Topic: DCON Registration CNH Key Club District CNH | http://us.ootoweb.com/2015key clubdcon This is the first page you should see. You must complete the Following tabs before you register the members: -Accommodations -Elections / SAA & Delegates Step 3: Start the registration process

6. Training Topic: DCON Registration CNH Key Club District CNH | Agenda The agenda tab includes the three day convention schedule. You will always be able to view the agenda and share it with your members! Proceed to the accommodations tab.

7. Training Topic: DCON Registration CNH Key Club District CNH | Rate: Varies Hotel selection: Anaheim Hilton or Anaheim Sheraton Park Reserve your hotel(s) room as soon as possible. Step 4: Accommodation

8. Training Topic: DCON Registration CNH Key Club District CNH | Advisor Responsibilities Please ensure that the advisors attending DCON read their responsibilities (Printable version available on Cyberkey) Also, ensure that each member fills out the following forms: -Medical Authorization Form -Code of Conduct Make sure each member prints out and fills in each form prior to convention. Advisors turn in the Code of Conduct form and show the Medical authorization form at registration, then keep that form with them at all times during convention.

9. Training Topic: DCON Registration CNH Key Club District CNH | Step 5: Registering SAAs & Delegates Minimum of 2 Sergeant at Arms (or 1 if only one member is attending) is required per club and a maximum of 2 Delegates may be registered

10. Training Topic: DCON Registration CNH Key Club District CNH | To avoid common mistakes, please read the following information: - Advisors must be 21 years or older -There must be a 10:1 Key Clubber to Advisor ratio (this will be enforced) - EXTREMELY IMPORTANT : The Key Clubber to Advisor ratio is BY GENDER. - Registration fee must be sent for all attendees (including advisors) Important Information

11. Training Topic: DCON Registration CNH Key Club District CNH | - Checks only, credit cards are not accepted. * One check per club made payable to Cali-Nev-Ha Key Club (can be paid by the Key Club, parents, students, Kiwanis clubs, and/or advisors/chaperones) -Each accompanying adult must have a background check submitted online. There will be a list provided on the Cyberkey of those who have already completed it. * Background checks are required every 2 years. - On-time registration $178 (received by January 15) - Late registration $218 (received by February 5) Important Information (cont’d)

12. Training Topic: DCON Registration CNH Key Club District CNH | Dates and Deadlines Items to submit to the District Office (8360 Red Oak St. #201, Rancho Cucamonga, CA 91730) in one envelope (must be received by January 15 or else late fees apply): - Copy of convention registration invoice - One Check ($178 per person) - Late registration must be received by February 5 ($218)

13. Training Topic: DCON Registration CNH Key Club District CNH | Dates and Deadlines (cont’d) Online tasks - Sergeant-at-Arms Registration (2 volunteers required) - Delegate registration (2 volunteers maximum) - Contest judging at convention - Adult background check Bring to convention -Medical Authorization for each member -Code of Conduct Form for each member -Advisor responsibilities form -On-site entries (scrapbooks) Accommodation – Anaheim Hilton/Anaheim Sheraton Park

14. Training Topic: DCON Registration CNH Key Club District CNH | Step 6: Adult Registration Since you may not save your registration process & there is a 30 minute time limit, please have each member’s - T-Shirt Sizes - Member ID numbers (can be found on Membership Update Center - # of vegetarians - Email addresses - Position/Office held This page has a lot of important information regarding reminders, deadlines, and if the advisor is advising more than one club.

15. Training Topic: DCON Registration CNH Key Club District CNH | Step 6: Adult Registration Start with registering the primary advisor. When finished, click “add” For every additional adult register them under “additional attendee”

16. Training Topic: DCON Registration CNH Key Club District CNH | Step 7: Vegetarian Registration Next, include the number of vegetarians in your group. If none of the members are vegetarians, insert “0” After that, click add registration to add the members.

17. Training Topic: DCON Registration CNH Key Club District CNH | Step 8: Member Registration This box should pop up. Please ensure that for every 10 members, there is one advisor. For each member, you need to know their: -E-Mail -Office Held -T-Shirt Size -Member ID Number (receive this # from MUC) When finished, scroll down and click add > save

18. Training Topic: DCON Registration CNH Key Club District CNH | Continue adding members, by clicking “Add Registration” -Repeat step 8 for each member When you are finished, click the “review registration” button

19. Training Topic: DCON Registration CNH Key Club District CNH | When you are finished, you will be able to review who you have registered. If you would like to alter your registration, scroll up and click “back to registration” DO NOT click backspace. When you are satisfied with your registration, select the check payment method and submit your registration!

20. Training Topic: DCON Registration CNH Key Club District CNH | If you are a student, you have the option to e-mail this receipt to your faculty and/or Kiwanis advisor. Do not forget to print out an invoice of the registration so you can mail it to the District Office along with one check covering the entire payment. For each accompanying adult, remember to submit an adult background check which is done online. Receipt Option

21. Training Topic: DCON Registration CNH Key Club District CNH | Is there a hard copy format to register or do I have to register on-line? Does the club need to provide 2 SAA? And 2 Delegates? To meet the chaperone ratio per gender, can clubs share chaperones? Is there still an Advisor Responsibility Form, or is it more of a checklist/guide? Are the SAA specific to gender? Frequently Asked Questions (FAQ)

22. Training Topic: DCON Registration CNH Key Club District CNH | How will the club be notified when their registration packet has been received? What are the forms we need members to fill out in order to go and where can you find these papers? Who is the check made out to? Can we have our chaperone complete the on-line background check before we complete the on-line registration? Frequently Asked Questions (FAQ) Part Two

23. Training Topic: DCON Registration CNH Key Club District CNH | Congratulations! You have registered to attend District Convention 2015! We cannot wait to see you Celebrate: Service, Leadership, and Family with the entire CNH District! If you have any questions, comments, or concerns please contact the District Convention chair (RJ Immerman) at: cnhkc.dcon@gmail.com. * Please refer to our frequently asked questions before e-mailing Chair RJ. Thank you for registering!