1. Formulas, Functions, Formatting, and Web Queries
Excel Project 2
Formulas, Functions, Formatting, and Web Queries

2. Objectives Enter a formula using the keyboard and Point mode
Recognize smart tags and option buttons
Apply the AVERAGE, MAX, and MIN functions
Verify a formula using Range finder
Format a worksheet using buttons and commands

3. Objectives Add conditional formatting to a range of cells
Change the width of a column and height of a row
Check the spelling of a worksheet
Preview how a printed copy of the worksheet will look

4. Objectives Print a partial or complete worksheet
Display and print the formulas version of a worksheet
Use a Web query to get real-time data from a Web site
Rename sheets in a workbook
the active workbook from within Excel

5. Starting and Customizing Excel
Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Excel 2003 on the Microsoft Office submenu
If the Excel window is not maximized, double-click its title bar to maximize it
If the Language bar appears, right-click it and then click Close the Language bar on the shortcut menu
If the Getting Started task pane appears in the Excel window, click its Close button in the upper-right corner
If the Standard and Formatting toolbars are positioned on the same row, click the Toolbar Options button and then click Show Button on Two Rows

6. Entering the Worksheet Title and Subtitle
Select the cell A1. Type Blue Chip Stock Club in the cell and then press the DOWN ARROW key
Type Investment Analysis in cell A2 and then press the DOWN ARROW key

7. Entering the Column Titles, Stock Data, and Row Titles
Enter the values in their respective cells as shown on the following slide. Use the ALT+ENTER key combination to move to the next line within a cell

8. Entering the Column Titles, Stock Data, and Row Titles

9. Saving the Workbook
With a floppy disk in drive A, click the Save button on the Standard toolbar
When Excel displays the Save As dialog box, type Blue Chip Stock Club Investment Analysis in the File name text box
If necessary, click 3½ Floppy (A:) in the Save in list. Click the Save button in the Save As dialog box

10. Entering a Formula Using the Keyboard
With cell F4 selected, type =d4*e4 in the cell
Press the RIGHT ARROW key twice to select cell H4

11. Entering Formulas Using Point Mode
With cell H4 selected, type = (equal sign) to begin the formula and then click cell D4
Type * (asterisk) and then click cell G4
Click the Enter box and then click cell I4. Type = (equal sign) and then click cell H4. Type – (minus sign) and then click cell F4
Click the Enter box. Click cell J4. Type = (equal sign) and then click cell I4. Type / (division sign) and then click cell F4. Click the Enter box

12. Entering Formulas Using Point Mode

13. Copying Formulas Using the Fill Handle
Click cell F4 and then point to the fill handle.
Drag the fill handle down through cell F12 and continue to hold down the mouse button
Release the mouse button.
Select the range H4:J4 and then point to the fill handle
Drag the fill handle down through the range H5:J12

14. Copying Formulas Using the Fill Handle

15. Determining Totals Using the AutoSum Button
Select cell F13. Click the AutoSum button on the Standard toolbar twice.
Select the range H13:I13. Click the AutoSum button

16. Determining the Total Percent Gain/Loss
Select cell J12 and then point to the fill handle
Drag the fill handle down through cell J13

17. Determining the Average of a Range of Numbers Using the Keyboard and Mouse
Click cell D14
Type =average( in the cell
Click cell D4, the first endpoint of the range to average and drag through cell D12, the second endpoint of the range to average
Click the Enter box

18. Determining the Average of a Range of Numbers Using the Keyboard and Mouse

19. Determining the Highest Number in a Range of Numbers Using the Insert Function Box
Select cell D15
Click the Insert Function box on the formula bar
When Excel displays the Insert Function dialog box, click MAX in the Select a function list
Click the OK button
When Excel displays the Function Arguments dialog box, type d4:d12 in the Number1 box

20. Determining the Highest Number in a Range of Numbers Using the Insert Function Box

21. Click the AutoSum button arrow on the Standard toolbar Click Min
Determining the Lowest Number in a Range of Numbers Using the AutoSum Button Menu
Select cell D16
Click the AutoSum button arrow on the Standard toolbar
Click Min
Click cell D4 and then drag through cell D12
Click the Enter box

22. Determining the Lowest Number in a Range of Numbers Using the AutoSum Button Menu

23. Copying a Range of Cells Across Columns to an Adjacent Range Using the Fill Handle
Select the range D14:D16
Drag the fill handle in the lower-right corner of the selected range through cell J16 and continue to hold down the mouse button
Release the mouse button
Select cell J14 and press the DELETE key to delete the average of the percent gain/loss

24. Copying a Range of Cells Across Columns to an Adjacent Range Using the Fill Handle

25. Saving a Workbook Using the Same File Name
Click the Save button on the Standard toolbar

26. Verifying a Formula Using Range Finder
Double-click cell J4
Press the ESC key to quit Range Finder
Select cell A18

27. Changing the Font and Centering the Worksheet Title
Click cell A1
Click the Font box arrow on the Formatting toolbar
Click Arial Black (or Impact if Arial Black is not available)
Click the Font Size box arrow on the Formatting toolbar and click 28 in the Font Size list
Click the Bold button on the Formatting toolbar

28. Changing the Font and Centering the Worksheet Title
Select the range A1:J1. Right-click the selection
Click Format Cells on the shortcut menu
When Excel displays the Format Cells dialog box, click the Alignment tab
Click the Horizontal box arrow and select Center in the Horizontal list
Click the Vertical box arrow and select Center in the Vertical list

29. Changing the Font and Centering the Worksheet Title
Click the Merge cells check box in the Text control area
Click the OK button

30. Changing the Font and Centering the Worksheet Subtitle
Click cell A2. Click the Font box arrow on the Formatting toolbar
Click Arial Black (or Impact if Arial Black is not available)
Click the Font Size box arrow on the Formatting toolbar and then click 18 in the Font Size list
Click the Bold button on the Formatting toolbar
Select the range A2:J2. Right-click the selection. Click Format Cells on the shortcut menu. When Excel displays the Format Cells dialog box, click the Alignment tab. Click the Horizontal box arrow and select Center in the Horizontal list. Click the Vertical box arrow and select Center in the Vertical list. Click Merge cells in the Text control area. Click the OK button

31. Changing the Font and Centering the Worksheet Subtitle

32. Click the color Blue (column 6, row 2) on the Fill Color Palette
Changing the Background and Font Colors and Applying a Box Border to the Worksheet Title and Subtitle
Select the range A1:A2, click the Fill Color button arrow on the Formatting toolbar
Click the color Blue (column 6, row 2) on the Fill Color Palette
Click the Font Color button arrow on the Formatting toolbar
Click the color White (column 8, row 5) on the Fill Color Palette

33. Click cell B16 to deselect the range A1:A2
Changing the Background and Font Colors and Applying a Box Border to the Worksheet Title and Subtitle
Click the Thick Box Border button (column 4, row 3) on the Borders palette
Click cell B16 to deselect the range A1:A2

34. Bolding, Centering, and Applying a Bottom Border to the Column Titles
Select the range A3:J3
Click the Bold button on the Formatting toolbar
Click the Center button on the Formatting toolbar
Click the Borders button arrow on the Formatting toolbar
Click the Bottom Border button (column 2 row 1) on the Borders palette

35. Bolding, Centering, and Applying a Bottom Border to the Column Titles

36. Centering Data in Cells and Formatting Dates
Select the range B4:B12
Click the Center button on the Formatting toolbar
Select the range C4:C12
Right-click the selected range and then click Format Cells on the shortcut menu
When Excel displays the Format Cells dialog box, click the Number tab, click Date in the Category list, click 03/14/01 in the Type list
Click the OK button
Select cell E4 to deselect the range C4:C12

37. Centering Data in Cells and Formatting Dates
When Excel displays the Format Cells dialog box, click the Number tab, click Date in the Category list, click 03/14/01 in the Type list
Click the OK button
Select cell E4 to deselect the range C4:C12

38. Centering Data in Cells and Formatting Dates

39. Applying a Currency Style Format and Comma Style Format Using the Formatting Toolbar
Select the range E4:I4
While holding down the CTRL key, select the range F13:I13
Click the Currency Style button on the formatting toolbar
Select the range E5:I12
Click the Comma Style button on the Formatting toolbar

40. Applying a Currency Style Format and Comma Style Format Using the Formatting Toolbar
Click cell E4. While holding down the CTRL key, select cell G4
Click the Increase Decimal button on the Formatting toolbar
Select the range E5:E12. While holding down the CTRL key, select the range G5:G12
Click cell A12 to deselect the range G5:G12

41. Applying a Currency Style Format and Comma Style Format Using the Formatting Toolbar

42. Applying a Thick Bottom Border to the Row Above the Total Row and Bolding the Total Row Titles
Select the range A12:J12, click the Borders button arrow on the Formatting toolbar, and then click the Thick Bottom Border button (column 2, row 2) on the Borders palette
Select the range A13:A16, and then click the Bold button on the Formatting toolbar. Click cell E14 to deselect the range A13:A16

43. Applying a Thick Bottom Border to the Row Above the Total Row and Bolding the Total Row Titles

44. Applying a Currency Style Format with a Floating Dollar Sign Using the Format Cells Command
Select the range E14:I16. Right-click the selected range
Click Format Cells on the shortcut menu
Click the Number tab in the Format Cells dialog box
Click Currency in the Category list and then click the third style ($1,234.10) in the Negative numbers list
Click the OK button

45. Applying a Currency Style Format with a Floating Dollar Sign Using the Format Cells Command

46. Applying a Percent Style Format
Select the range J4:J16
Click the Percent Style button on the Formatting toolbar
Click the Increase Decimal button on the Formatting toolbar twice

47. Applying Conditional Formatting
Select the range J4:J12
Click Format on the menu bar
Click Conditional Formatting
When the Conditional Formatting dialog box appears, if necessary, click the leftmost text box arrow and then click Cell Value Is
Click the middle text box arrow and then click less than

48. Applying Conditional Formatting
Type 0 in the rightmost text box
Click the Format button
When Excel displays the Format Cells dialog box, click the Patterns tab and then click the color Red (column 1, row 3)
Click the Font tab and then click Bold in the Font style list
Click the Color box arrow

49. Applying Conditional Formatting
Click the color White (column 8, row 5) and then click the OK button
Click the OK button
Click cell B16 to deselect the range J4:J12

50. Changing the Widths of Columns
Point to the boundary on the right side of the column A heading above row 1
When the mouse pointer changes to a split double arrow, drag to the right until the ScreenTip indicates Width: (96 pixels).
Release the mouse button
Drag through column headings B through D above row 1
Point to the boundary on the right side of column heading D

51. Changing the Widths of Columns
Double-click the right boundary of column heading D to change the width of columns B, C, and D to best fit
Click the column E heading above row 1
While holding down the CTRL key, click the column G heading and then the column J heading above row 1 so that columns E, G, and J are selected
Point to the boundary on the right side of the column J heading above row 1
Drag until the ScreenTip, Width: (75 pixels)

52. Changing the Widths of Columns
Release the mouse button
Click the column F heading above row 1 to select column F
While holding down the CTRL key, click the column H and I headings above row 1 so that columns F, H, and I are selected
Point to the boundary on the right side of the column I heading above row 1
Drag to the right until the ScreenTip indicates Width: (89 pixels)

53. Changing the Widths of Columns
Release the mouse button.
Click cell B16 to deselect columns F, H, and I

54. Changing the Height of Rows
Point to the boundary below row heading 3
Drag up until the ScreenTip indicates Height: (60 pixels)
Release the mouse button
Point to the boundary below row heading 14
Drag down until the ScreenTip indicates Height: (32 pixels)

55. Changing the Height of Rows
Release the mouse button and then select cell B16

56. Checking Spelling on the Worksheet
Click cell A3 and then type Stcok to misspell the word Stock
Click cell A1
Click the Spelling button on the Standard toolbar
With the word Stock highlighted in the Suggestions box, click the Change button
As the spell checker checks the remainder of the worksheet, click the Ignore All and Change buttons as needed

57. Checking Spelling on the Worksheet
Click the OK button
Click the Save button on the Standard toolbar to save the workbook

58. Previewing and Printing a Worksheet
Point to the Print Preview button on the Standard toolbar
Click the Print Preview button
Click the Setup button
When Excel displays the Page Setup dialog box, click the Page tab and then click Landscape in the Orientation area
Click the OK button

59. Previewing and Printing a Worksheet
Click the Print button
Click the OK button
Click the Save button on the Standard toolbar

60. Printing a Section of the Worksheet
Select the range A3:F16
Click File on the menu bar and then click Print
Click Selection in the Print what area
Click the OK button
Click cell B16 to deselect the range A3:F16

61. Displaying the Formulas in the Worksheet and Fitting the Printout on One Page
Press CTRL+ACCENT MARK (`)
When Excel displays the formulas version of the worksheet, click the right horizontal scroll arrow until column J appears
If the Formula Auditing toolbar appears, click its Close button
Click File on the menu bar and then click Page Setup
When Excel displays the Page Setup dialog box, click the Page tab

62. Displaying the Formulas in the Worksheet and Fitting the Printout on One Page
If necessary, click Landscape to select it and then click Fit to in the Scaling area
Click the Print button in the Page Setup dialog box
When Excel displays the Print dialog box, click the OK button
After viewing and printing the formulas version, press CTRL+ACCENT MARK (`) to instruct Excel to display the values version

63. Displaying the Formulas in the Worksheet and Fitting the Printout on One Page

64. Changing the Print Scaling Option Back to 100%
Click File on the menu bar and then click Page Setup
Click the Page tab in the Page Setup dialog box. Click Adjust to in the Scaling area
If necessary, type 100 in the Adjust to box
Click the OK button

65. Importing Data from a Web Source Using a Web Query
With the Blue Chip Stock Club Investment Analysis workbook open, click the Sheet2 tab at the bottom of the window
With cell A1 active, click Data on the menu bar, point to Import External Data on the Data menu
Click Import Data on the Import External Data submenu
Double-click MSN MoneyCentral Investor Stock Quotes
When Excel displays the Import Data dialog box, if necessary, click Existing worksheet to select it

66. Importing Data from a Web Source Using a Web Query
Click the OK button
When Excel displays the Enter Parameter Value dialog box, type the nine stock symbols mmm cat ko dd ge gm intc msft wmt in the text box
Click Use this value/reference for future refreshes to select it

67. Importing Data from a Web Source Using a Web Query

68. Changing the Worksheet Names
Double-click the sheet tab labeled Sheet2 in the lower-left corner of the window
Type Real-Time Stock Quotes as the worksheet name and then press the ENTER key
Double-click the sheet tab labeled Sheet1 in the lower-left corner of the window
Type Investment Analysis as the worksheet name and then press the ENTER key

69. Changing the Worksheet Names

70. E-Mailing a Workbook from within Excel
With the Blue Chip Stock Club Investment Analysis workbook open, click File on the menu bar and then point to Send To
Click Mail Recipient (as Attachment) on the Send To submenu
When the Message window appears, type in the To text box
Type the message shown on the following slide in the message area
Click the Send button

71. E-Mailing a Workbook from within Excel

72. Saving the Workbook and Quitting Excel
Click the Save button on the Standard toolbar
Click the Close button on the upper-right corner of the title bar

73. Summary Enter a formula using the keyboard and Point mode
Recognize smart tags and option buttons
Apply the AVERAGE, MAX, and MIN functions
Verify a formula using Range finder
Format a worksheet using buttons and commands

74. Summary Add conditional formatting to a range of cells
Change the width of a column and height of a row
Check the spelling of a worksheet
Preview how a printed copy of the worksheet will look

75. Summary Print a partial or complete worksheet
Display and print the formulas version of a worksheet
Use a Web query to get real-time data from a Web site
Rename sheets in a workbook
the active workbook from within Excel

76. Excel Project 2 Complete