1. Total Force Administration System Drill Management Module (TFAS DMM)
Mr. Gary Johnson
TFAS DMM Project Manager
PM Information Systems and Infrastructure
Marine Corps Systems Command
July 2013

2. Agenda Roles Overview System Overview/Paid Drill Process
Policy Updates
Helpful Tools
Nice to Know Information
Previous Enhancements
New Enhancements
Demo
Questions?

3. Role Overview User Role Explanation Held By* DM Manager
4/11/2017
User Role
Explanation
Held By*
DM Manager
Grants or removes user roles.
E8 or Higher
Schedule Creator
Generates the schedule for Unit and on behalf of another Marine
E6, GS-5 or Higher
Reviewer
Reviews RIDT (Rescheduled Individual Duty for Training) and APD (Additional Paid Drill) requests for an individual Marine.
E4, GS-6 or Higher
Proxy
Submits individual requests on behalf of another Marine.
E4, GS-4 or Higher
Muster Official
Substantiates attendance at a drill.
Muster Manager
Prepares the muster and exports transactions to MCTFS. Submits individual requests on behalf of another Marine. Initiate Corrective Action Requests
Approver
Certifies the unit schedule, individual requests, and the muster sheet.
Commanding Officer or Operational Sponsor
Trusted Agent
Acts as the Approver in his absence.
Officer, E8 or GS-6 or Above
APD Manager
Manages distribution of Additional Paid Drills for a unit.
E6 or Higher

4. System Overview APD Module Scheduling Module Mustering Module
4/11/2017
APD Module
Scheduling Module
Mustering Module
Debit APD
Schedule APD
Drill Event
Drill Day
Drill Period
Drill Detail
Output to MCTFS
Input from User

5. Paid Drill Process
4/11/2017

6. Paid Drill Matrix
4/11/2017

7. Policy Updates Required Documentation
4/11/2017
Required Documentation
Commanding Officer /OpSponsor (Approver) - Assumption of Command Letter
I-I, OIC, Det Commander (Trusted Agent) - DD Form 577
APD Manager - DD Form 577
Muster Manager - DD Form 577
Muster Official, Proxy, Schedule Creator and Reviewer - DD Form 577
Reporting Required via DM
APDs will no longer be reported via UDMIPS effective 15 June 12
FHDs no longer authorized if balance is less than zero

8. Helpful Tools Reports Notifications
Drills Created Never Mustered
Drill Certified Not Exported
All reports exportable in PDF or Excel
Notifications
Notifications on Landing Page
Notifications sent via
Corrective Actions(Muster Manager Initiate Action, See Paid Drill Matrix)
Delete Attendee
Change Drill Attendance on Exported Muster Sheet
Change EDP Determination
Research Failed Validation Muster Manager

9. AAU Guidance/Nice To Know
Ensure if Marine is absent for a day that reason is the same for both absences
Be sure to verify over 48 IDT’s for current FY prior to export
Do not change auto status for over 48 unless verified in MCTFS
Corrective Action Research Failed Validation, Units are not submitting
Pay Audit Drill Roster still required
Research Transaction Submitted By DM functionality
Verify Drills prior to Transfer
Unit Funded ADOS
Bring Marine Back
If member is schedule to make up a missed drill (EA/UN) and does not show up for the drill, the only action that can be taking is to canx the drill. Policy change is being reviewed.
Do not submit QUAD for payment without authorization from MARFORRES G-1

10. QR 1-11 Email Notifications Update Attachment Capability
View Individual Drill History Reserve Viewer
Muster Official View Reports
Draft Drill Warning Message
24 Hour Time on Muster Sheet
Last Name Sorting Available From List View

11. QR 2-11 CC functionality Drill Created In Past Justification
Decertify Muster Sheet
New Reports
Drills Certified Not Exported
User Contact Info

12. QR 1-12 Grade Restriction Warning
Over 48 Drill Notification For Approver
Drill Outside Current FY Notice
Reinstate Declined Drill
Edit Drill Dates For Muster Saved
Cancel Drill Muster Saved
Return User To Previous Filter Details To List View

13. QR 1-12 Cont. DD577 (Muster Official, Trusted Agent)
Assumption of Command Letter (Approver)
Modification To Individual Drill Summary Report(Submitted By)
Drill Management Announcements
Aggregate Notices for Platoon Level(IMA)

14. QR 2-12 Scheduling Wizard Corrective Action Redesign HHQ Role Report
Multiple Attendee APDs(Proxy, Schedule Creator)
Corrective Action Redesign
HHQ Role Report
MSC APD Report
View Permission Requests
APD Request Comments
DM Training Link

15. QR 2-12 Cont. Muster Sheet 4 Periods Role Expiration
SMCR Hierarchy View
10 Time-out Pop Up

16. QR 3-12
Validation Check on Export(Invalid Pay Status and Strength Cat will not be sent until Marine’s status has been fixed)
Resubmission of Failed Validation
Nightly Scrub of Muster Sheet
EDIPI Search Account Management
Change EDP Determination
Static Notifications

17. QR 1-13
Regular IDT allowed on same date as Full Unit Regular IDT if Regular IDT Exported on Date
Pagination of Account Management
Pagination of List View
FHDs for IRR Marines
FHDs on No Drill Dates
Auto-Populate Muster Sheet 60 Days Post Mobilization with NS

18. QR 2-13 APD Manager can view Child and Parent APD Managers
QR 2-13 was released to production on June 27th

19. QR 3-13 FHDs only managed by FHD Manager at MARFORRES
APD Allocation History

20. DEMO
Demonstration

21. Q&A
Questions and Answers