1. U.S. Department of Commerce Web Advisory Group http://www.osec.doc.gov/webresources/ Implementing Machine Readable Privacy Requirements of the E-Gov Act of 2002 (Server Admin)

2. Objectives of This Training What is meant by “machine readable technology”? What is P3P? Policy Reference Files (XML Version)? What is a “Compact Policy”? How are Compact Policies implemented? How does machine readable technology interact with users’ web browsers? Objectives of This Training

3. The E-Gov Requirements The Privacy Provisions of the E-Government Act of 2002 require both a “human readable” Privacy Policy and agency use of machine readable technology that alerts users automatically about whether site privacy practices match their personal privacy preferences.

4. Isn’t the Text Version Enough? Most users do not see the text Privacy Policy until after they have visited one or more of the site’s pages. Text Privacy Policies are sometimes difficult for users to locate, too lengthy for users to read, difficult to understand, and can change without notice.

5. Machine-Readable Policy P3P is the standard for machine-readable Privacy Policy. P3P enables web sites to translate their privacy practices into a standardized format (Extensible Markup Language - XML) that can be retrieved automatically and easily interpreted by a user's browser.

6. How Does P3P Work?

7. The Policy Reference File - XML An XML format for expressing a privacy policy –Using a standard P3P base data schema The policy reference file includes the following statements: –The URL where a P3P policy is found –The URLs or regions of URL-space included or excluded by this policy –The cookies that are or are not covered by this policy –The period of time for which these claims are considered to be valid The Policy Reference File (XML Version) Machine Readable Format Example Policy Reference File

8. Location of the policy reference file The location of the policy reference file can be indicated using one of the following: At the server level: –may be located in a predefined "well-known" location (well known to the browser), http://www.agency.gov/w3c/p3p.xml –through an HTTP header At the web page level –a document may indicate a policy reference file through an HTML link tag or XHTML link tag

9. Policy Reference File Web sites MAY (and are strongly encouraged to) place a policy reference file in a "well-known" location. –To do this, make the policy reference file available on the site at the path /w3c/p3p.xml This mechanism ensures that the P3P policy will be accessible to user agents before any other resources are requested from the site. For more information about placing the policy reference file in a “well known” location, see: –http://www.w3.org/TR/P3P/#Well_Known_Location

10. Policy Reference File Tools Free editor tools HiSoftware P3P Builder –www.hisoftware.com/access/valueaddp3p.html IBM alphaWorks P3P Policy Editor –www.alphaworks.ibm.com/tech/p3peditor Validator Tool www.w3.org/P3P/validator.html

11. APPEL (A P3P Preference Exchange Language) APPEL (A P3P Preference Exchange Language) – A P3P Option P3P specifications don’t require that browsers use APPEL allows user to express their privacy preferences W3C specification to provide standard language for expressing the users privacy preferences W3C APPEL standards: –http://www.w3.org/TR/P3P-preferences/#P3Ppolicies APPEL Ruleset Editor (Free): –http://p3p.jrc.it/downloadP3P.php

12. Compact Policy An Optional Part of P3P is the Compact Policy An optional performance optimization for P3P compliance (but required by some browsers to determine the web site's privacy practices concerning cookies). summarizes the privacy policy relating to cookies only, and provides browsers with policy information. may be implemented at server level or web- page level.

13. Sample CP Sample CP – NOI NID ADMa OUR LEG DSP COR NOI – No personally identifiable information (PII) collected NID – No PII collected, therefore the web user cannot access ADMa –Information is collected for web site and system admin (no user choice) (browser type, screen resolution, etc) OUR –Who uses the information collected? (ourselves and/or entities acting as our agents) LEG – How long is the information collected retained? DSP – The privacy policy contains one or more DISPUTES elements COR - Errors or wrongful actions arising in connection with the privacy policy will be remedied by the service [e.g., web site owner]

14. Implementing Compact Policy Implementing the Optional Compact Policy - Server Configuration - The Compact Policy may be implemented on the server. This is valuable when all pages or sites on the server adhere to the same Privacy Policy.

15. Server Implementation of CP Server Implementation of the Optional CP Included in Server HTTP Header In Apache Web Server –Add the Compact Policy line to the http header response in the configuration file (“httpd.conf” or “.htaccess”) In Internet Information Server 4.0 + –“Add/Edit Custom HTTP Header” –In the “custom header” field, enter “P3P” –In the “custom header value” field, enter your compact policy Example

16. Apache Web Server Implementation Sample CP: NOI NID ADMa OUR LEG DSP COR Example of P3P in HTTP Header: HTTP/1.1 200 OK Date: Wed, 05 Jun 2002 20:42:55 GMT Server: Apache/1.3.2-3 P3P: CP=“NOI NID ADMa OUR LEG DSP COR“ To view HTTP headers - http://www.delorie.com/web/headers.html Back Apache Web Server

17. Internet Information Server (IIS) Implementation Internet Information Server (IIS) The Microsoft Management Console (MMC) can be used to specify a P3P HTTP header. –Within MMC, expand the Internet Information Server line, and then expand the ServerName line. At Default Web Site, right click and then choose Properties. Select the HTTP Headers tab. In Custom HTTP Headers, click Add. Under Custom Header Name, type in the following: P3P Next, in Custom Header Value, type in policyref="http://www.mydomain.gov/w3c/p3p.xml", CP=" NOI NID ADMa OUR LEG DSP COR " Click OK twice. –IIS should now be ready to serve the P3P header within the default set of HTTP headers. Back

18. Web Page Implementation of CP Optional Web Page Implementation of CP The Compact Policy may also be implemented on individual web pages. This is especially valuable when one page requires a different Privacy Policy (e.g.,personal information collection such as name, phone number, etc.).

19. Web Page Compact Policies TechnologyCode HTML PHPHeader(“P3P: CP=’your compact policy string’”) ASPResponse.AddHeader “P3P”,”CP=’your compact policy string’” JSPResponse.setHeader(“P3P”,”CP=’your compact policy string’”) Use of Optional Compact Policies on Web Pages If you choose to implement a CP on a per page basis, you can set the CP using one of the following methods, depending on the technologies employed by your servers.

20. How Users Are Notified -Web Browser Alerts How Users Are Notified Web Browser Alerts Web visitors who want to take advantage of P3P enabled sites have to set their personal privacy preferences in their web browser.

21. Browser Support Browser implementation of P3P is concerned with the issue of cookies When the browser encounters a cookie from a web page that either does not have a compact P3P policy, or that has a P3P policy that does not match the user’s privacy preferences, the user is alerted via icons. Browsers supporting Compact P3P Policy: –Netscape 7 –Mozilla –Internet Explorer 6 –AT&T Privacy Bird (Plug-in for Internet Explorer)

22. To Assist DOC Web Developers Web Advisory Group will post guidance on the WAG site to help webmasters meet the December 2004 deadline (http://www.osec.doc.gov/webresources/) –Links to various tools we have tested –Examples –“How to" information –Reference materials (W3C)

23. Reference Materials W3C Platform for Privacy Preferences (P3P) Project –http://www.w3.org/P3P/ W3C P3P - 1.0 Specifications –http://www.w3.org/TR/P3P/ W3C References for P3P Implementations –http://www.w3.org/P3P/implementations P3P Toolbox –http://www.p3ptoolbox.org/