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May 4, 2006 Capstone Workshop S2 Project Management Robert J. Wilson Dept. of Physics Colorado State University.

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Presentation on theme: "May 4, 2006 Capstone Workshop S2 Project Management Robert J. Wilson Dept. of Physics Colorado State University."— Presentation transcript:

1 May 4, 2006 Capstone Workshop S2 Project Management Robert J. Wilson Dept. of Physics Colorado State University

2 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Outline Project Countdown Project Management Tasks Status Budget Status Related additional projects/funds Summary

3 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Countdown 7 weeks to submission (6/23) 6 weeks to final draft (6/16) 5 weeks to last pre-submission collaboration meeting (6/9) 4 weeks to 100% completion of all tasks and 3 rd draft (6/2) 2 weeks to post-workshop (2 nd ) draft (5/19) 0 weeks to Capstone Workshop (5/4) Review of conceptual design by International Advisory Board 0 weeks to 1st drafts (4/28) - 5 weeks NSF Site Visit (3/28-29) This presentation is an update of that PM report – designed to demonstrate that we could manage a complex project with a diverse, large and growing collaboration

4 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Project Tracking Monthly collaboration meetings PM budget report & “countdown” Each committee chair gives status report on progress with S2 tasks Overlapping responsibilities identified and resolved Individual follow-up by PM and PI Tasks completion spreadsheet Sent to committee chairs/co-chairs; individual follow-up by PM Bi-weekly Executive Committee and/or Council teleconference Budget Each month PM provides updated budget spreadsheet to CSM, CU, CSU, SBU and UNL PIs – they update with actual expenditures for previous months and projections through project completion S2 Interim Report (Jan. 06) Dry run for CDR – “over-length” drafts edited to size Happy with the result

5 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Project Tasks S2 proposal tasks (55 in all) CD: Developing a Plan for Short-term and Long-term Experiments at Henderson DUSEL DP: Developing the Infrastructure GS: Geological and Geotechnical Site Characterization CU: Handling Construction Uncertainty HS: Health and Safety EA: Environmental Considerations PM: Permitting SI: Shared Infrastructure Considerations PS: Assessing Public Support CO: National and International Cooperation EO: Broader Impact Plan These map very well onto CDR requirements outlined in Cooperative Agreement NSF

6 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Tasks Tracking Essentially all critical tasks on track for completion by 6/02/06 This workshop is a significant completion activity for several tasks Some tasks identified as more appropriate for TDR HS-4 Complete safety assessment after design completion; procedures for review and risk assessment are specified in the license agreement EA-2 Complete environmental assessment after design completion; procedures for review and risk assessment are specified in the license agreement PM-2 Permitting for specific experiments; approval process is specified in the license agreement Some tasks (hatched) essentially complete at CDR level – continue into TDR

7 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Budget $499,971 project funds received at SBU Oct. ’05; indirect costs waived at all institutions ~ $200,000 contribution 4/1/06: ~43% of budget expended at month 6 of 9 (66% project period elapsed) Expenditures and projections are tracking well to original S2 proposal; some re-direction within institutions Henderson characterization - opportunity to do additional bio-sampling – too good an opportunity to pass up! Engineering expenditures lower in 1 st half due to engineering consultant change Some salaries and capstone workshop back-loaded Additional personnel added for E&O (plus donation from The Arapaho Project Inc.) Lower first workshop costs and use of additional sources of funds (institutions) 25% travel increase due to collaboration growth M&S budget reduced – institutional contributions No significant S2 tasks budget concerns!

8 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Additional Funding (1) Harrison Mountain characterization Substantial amount of geologic information from surface and the adjacent Red Mountain, but decided that additional subsurface information was essential Pre-S2 submission – core drill #1 to Central Campus region Post-S2 award – core drill #2 to Lower Campus region Core Drill #1 - cost Core drill bid: $104,000 + standby estimate (Henderson): $16,000 = $120,000 Plus contingency (15%): $18,000 = Total cost estimate: $138,000 Actual invoice: $116, Funding sources Contributions: Stony Brook $60,000; CSU $30,000 ; CU $17,000; CSM $10,000; Arapaho $3,000; $40,000 from Dept. of Local Affairs (DOLA)/Clear Creek County Total direct contributions: $160,000 Large indirect contributions CSU management of funds and contracts & waived indirect costs (CSU); core analysis (CSM); drilling subcontract, management and oversight provided by Henderson; countless hours of other collaborators especially from SBU, CSU, CSM, Arapaho, UNL etc.

9 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Additional Funding (2) Core Drill #2 - cost Core drill bid: $201,000 + standby (Henderson): $30,150 = $231,150 Plus contingency (15%): $34,673 = Total cost estimate: $265,823 In-progress: At ~75% completion, we are well within TEC Funding sources Contributions: Stony Brook $100,000; CSU $50,000 ; CU $50,000; CSM $50,000; $75,000 from Dept. of Local Affairs (DOLA) award to Clear Creek County; $40,000 Colorado Office Economic Development and International Trade (COEDIT) Total direct contributions: $365,000 Continued significant indirect contributions from collaborators and their institutions Balance of contributions Core logging and analysis; geophysical visualization; biological sampling and analysis; collaboration meetings, capstone travel etc.

10 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Additional State Funding Colorado Senate Bill SB Allocates $20 million towards DUSEL Visitor Center and Administration buildings. Last week passed Senate committees unanimously; Monday - senate floor vote: 34-1! Yesterday passed House State Affairs committee unanimously - testimony by Colorado Lt. Gov. Jane Norton, Colorado Dept. of Natural Resources Director Russell George, Arapaho Project Inc. Exec. Director Steve Schultz State House floor vote within a few days HUSEP State Commission Established by Executive Order of the Governor Heads of all relevant State agencies Monthly meetings chaired by Lt. Governor Jane Norton Have identified additional >$1 million potential funds for next round “good faith” contribution to Henderson DUSEL proposal development

11 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson CDR Status Required content as directed by Cooperative Agreement NSF pages long No attachments Most essential S-2 tasks % complete Deadline for all tasks except document prep: June 2 nd Draft section page allocations issued Committees to provide “Long” and “CDR-ready” documents More than 130 pages in-hand CDR Goal: Conceptual design for presentation at capstone workshop and review by International Advisory Board - Saturday afternoon Writing retreat of HUSEP Council, June 5-8 – Estes Park, Colorado Final S2 collaboration meeting, June 9 th – CSU-Denver Center

12 May 4, 2006 Capstone Workshop HUSEP Colorado State University R.J.Wilson Summary Original core team extended with addition of many experienced and next generation members across the whole spectrum of DUSEL science and engineering Financial issues minimized thanks to strong institutional, CMC and State support Valuable experience working as a broad-based team to get and spend money effectively Essentially all S2 funds used as proposed; have almost tripled the NSF investment with additional contributions Climax Molybdenum Co/Phelps Dodge have invested > $400,000 State is likely to contribute > $20 million to strengthen the Henderson DUSEL proposal S2 Project is on track, on budget, on time. Much hard work in the next weeks… but we will deliver a compelling Henderson DUSEL CDR by June 23!


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