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Multi Purpose Code Field in SFMA SFMS User Group Meeting May 22, 2012.

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Presentation on theme: "Multi Purpose Code Field in SFMA SFMS User Group Meeting May 22, 2012."— Presentation transcript:

1 Multi Purpose Code Field in SFMA SFMS User Group Meeting May 22, 2012

2 2 Multi Purpose Code Field Defined It is not established on a profile Optional on transaction entry screens on SFMA Ten characters long No special characters allowed such as commas Agency defined code that can be used for any purpose

3 Multi Purpose Code Field Defined (Continued) Referred to as MPCD, MPCODE, MP CODE, MULT depending on the screen Can be inferred from the following profiles: Index (24), PCA (26), RTI(550), Grant (29) and Project (27) Can be entered manually on transactions 3

4 Multi Purpose Code Field Defined (Continued) 28A Transaction Code profile field is labeled as ‘MULT’ with the following indicators: can be used (blank), cannot be use (‘N’) or input required (‘I’) If this field is blank on 28A T-Code profile, the field may be used for informational purposes by agencies 4

5 Multi Purpose Code Field on the Datamart The following tables contain the Multi Purpose Code on the Datamart:  Active Accounting Event  All Accounting Event  Archive Accounting Event  PCA  Index 5

6 Multi Purpose Code used on Generated Transactions The Multi Purpose Code field is used on warrant redemption transactions to report the Bank Microfilm # Redemption transactions are summarized and not at the warrant detail level Multiple warrants are on one redemption transaction The Bank Microfilm # on the redemption transaction is from the first warrant # on the summarized transaction 6

7 Multi Purpose Code used on Generated Transactions (Example) S084 UC: 10 STATE OF OREGON 05/17/12 03:30 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE TYPE R NO 927 SEQ NO REC TYPE: A STATUS: A GL: DR CR DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: ZW MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 394 INDEX: PCA: AY: 13 COMP/AGY OBJ: AMOUNT: RVS: DISCOUNT:.00 FO: W PDT: CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: BANK CLEAR DATE NAME: CONT NO: CITY: ST: ZIP: RTI: D PMT-NO: DT: AP NO: FUND: 1750 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: TIME: 2013 ORIG SEQ NO: APPROVAL DT: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 7

8 Multi Purpose Code used on Generated Transactions (Example) S047 UC: 10 STATE OF OREGON 05/17/12 03:45 PM LINK TO: PAYMENT CONTROL TABLE STATUS MAINTENANCE PROD WARRANT INFORMATION: WARRANT NUMBER: STATUS MAINTENANCE: CLEARANCE DATE: (MMDDYYYY) CLEARANCE FISCAL: 1112 CURRENT STATUS: P STOP DATE: WARRANT ISSUE DATE: WARRANT EXPIRATION DATE: VENDOR/MC: VENDOR NAME: CITY OF RICHLAND FISCAL YR: 12 AMOUNT: CROSS REFERENCE NUMBER: STATUS: REWRITE/DUPLICATE IND: BANK MICROFILM NUMBER: BANK TAPE NUMBER: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT 8

9 Multi Purpose Code used on Generated Transactions (continued) Some redemption transactions do not have the Bank Microfilm # in the MCPD field  If the redemption is for ACH transactions, the MCPD field is blank  If the warrant erred on redemption and the redemption is processed manually, the MCPD field is blank 9

10 Multi Purpose Code used on Generated Transactions (Example) S084 UC: 10 STATE OF OREGON 05/17/12 03:37 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE TYPE R NO 927 SEQ NO REC TYPE: A STATUS: A GL: DR CR DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: ZW MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 394 INDEX: PCA: AY: 13 COMP/AGY OBJ: AMOUNT: RVS: DISCOUNT:.00 FO: W PDT: CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: BANK CLEAR DATE NAME: CONT NO: CITY: ST: ZIP: RTI: D PMT-NO: DT: AP NO: FUND: 1750 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: TIME: 2013 ORIG SEQ NO: APPROVAL DT: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 10

11 Multi Purpose Code used on Generated Transactions (Example) S047 UC: 10 STATE OF OREGON 05/17/12 03:50 PM LINK TO: PAYMENT CONTROL TABLE STATUS MAINTENANCE PROD WARRANT INFORMATION: WARRANT NUMBER: STATUS MAINTENANCE: CLEARANCE DATE: (MMDDYYYY) CLEARANCE FISCAL: 1112 CURRENT STATUS: P STOP DATE: WARRANT ISSUE DATE: WARRANT EXPIRATION DATE: VENDOR/MC: VENDOR NAME: CITY OF LOWELL FISCAL YR: 12 AMOUNT: CROSS REFERENCE NUMBER: STATUS: REWRITE/DUPLICATE IND: BANK MICROFILM NUMBER: BANK TAPE NUMBER: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT 11

12 Multi Purpose Code Field on Entered Transactions Agencies can enter up to 10 characters in the Multi Purpose Code field on transaction entry Agencies can use the MPCD field on voucher transactions, this does not interfere with the Bank Microfilm # that will come in on with the redemption transaction 12

13 Multi Purpose Code Field on Entered Transactions S084 UC: 10 STATE OF OREGON 05/17/12 01:19 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE TYPE 4 NO 321 SEQ NO REC TYPE: A STATUS: A GL: DR CR DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: VI MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 222 INDEX: PCA: AY: 13 COMP/AGY OBJ: AMOUNT: RVS: DISCOUNT:.00 FO: PDT: MA CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: NAME: MARY POPPINS CONT NO: CITY: SOMEWAY ST: OR ZIP: RTI: PMT-NO: DT: AP NO: FUND: 2000 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: TIME: 1929 ORIG SEQ NO: APPROVAL DT: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 13

14 Multi Purpose Code Field on Entered Transactions S084 UC: 10 STATE OF OREGON 05/17/12 01:39 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE TYPE W NO 985 SEQ NO REC TYPE: A STATUS: A GL: DR CR DR CR DR CR DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: ZE20511R 001 MOD: REF DOC/SFX/CLASS: VI AGENCY: 101 TRANS CODE: 380 INDEX: PCA: AY: 13 COMP/AGY OBJ: AMOUNT: RVS: DISCOUNT:.00 FO: PDT: MA CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: NAME: MARY POPPINS CONT NO: CITY: SOMEWAY ST: OR ZIP: RTI: D PMT-NO: DT: AP NO: FUND: 2000 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: TIME: 1929 ORIG SEQ NO: APPROVAL DT: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 14

15 Multi Purpose Code Field Conclusion The Datamart will have the information that is on the transaction The information in the MCPD field on a redemption transaction is the Bank Microfilm # The information in the MCPD field on an agency entered transaction will be the agency entered information 15

16 Multi Purpose Code Field in SFMA Any Questions? 16


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