Presentation on theme: "OPI’s K20 Data Project Montana Electronic Transcript Initiative Available Spring 2015 Free Certified Transcripts!"— Presentation transcript:
1 OPI’s K20 Data Project Montana Electronic Transcript Initiative Available Spring Free Certified Transcripts!
2 K20 Data Project: Mission Establish data linkages between K12 education and postsecondary partners by creating an electronic student transcript repository for K12 education and connecting to postsecondary data for Montana high school students who enroll in the MUS system.
3 K20 Data Project$3.9 million dollar grant from the US Department of Education running through 6/30/15OPI is partnered with OCHEMajor developments are the College Readiness Domain in GEMS and the K20 Data Transport and Transcript system
4 College Readiness Domain http://gems. opi. mt Data from National Student ClearinghouseEnrollmentRetentionData from Montana University SystemRemediationSession presented this afternoon at 2:30 p.m.
6 Montana Electronic Transcript Initiative Students can access transcript service to send free certified transcripts to any institution in the country or other locations that require transcriptsProvide a system to submit student data required to produce a Montana standard transcript from high schools and districtsMontana standard transcript was approved by the Board of Public Education in 2013
7 Two Part Process Step 1: Data Transport Step 2: Electronic Transcripts Provide mechanism for effective data transport between districts and OPIStep 2: Electronic TranscriptsProvide high school students free certified electronic transcript serviceParchment is the transcript vendor
9 Step 1: Data TransportWeb portal for submission of student transcript data into a secure database by participating schools and districts.The data transport system is designed to improve the OPI’s data exchange with schools and districts. It will make pulling data from a school’s local SIS into the OPI systems easier and more efficient.
10 Data Submission Submission Methods Batch SFTP Online file containing data for one or more studentsSFTPautomated transfer of a file containing data for one of more studentsOnlinedata entry for one student at a time
11 SIS ExtractsTranscript Data Extracts are available for these SIS vendorsInfinite CampusPowerSchoolSchoolMasterThe OPI is having discussions with others to create an extract for their product
12 3 Separate Extracts Demographics Course Assessment List of students with their demographic and graduation informationCourseList of courses a student has completed or has currently in progressAssessmentList of students with their assessment informationACT, SAT, MSU writing, etc.
13 Data QualityAll data will go through a validation and certification process within the system to ensure data qualityReports generated for missing required data and validation errorsReports are reviewed by the school and discrepancies resolvedAll transcript data is certified prior to being sent to Parchment
14 K20 WebsiteDetailed information regarding the Montana Electronic Transcript Initiative is available on the K20 Project websiteOpi.mt.gov/Reports&Data/K20.html
15 Data SecurityOPI is committed to complying with FERPA and other state and Federal laws protecting all students informationFull detailed confidentiality policy availableSecure Uploads and DownloadsSecure FTP, SSL encrypted transmissionsMore information available at the Data Security Presentation
16 Implementation Schedule System Pilot begins in Spring 2015Statewide Training and Deployment will followRegional sessions will be held around the stateTransportTranscriptHigh schools will be able to generate free electronic transcripts for 2015 graduates!
17 Contact InformationJamey ErethData Collections Bureau ChiefSusan MurrayMT e-transcript Project ManagerCarmen PenningtonK20 Business Analyst