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1 Calculator Codes Guide Code Selection & KAMES System Entry Tips for Wages Start.

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Presentation on theme: "1 Calculator Codes Guide Code Selection & KAMES System Entry Tips for Wages Start."— Presentation transcript:

1 1 Calculator Codes Guide Code Selection & KAMES System Entry Tips for Wages Start

2 2 Calculator Codes Guide  Are you unsure of which calculator code to use?  Do you know which code you’d like to use, but not sure how to enter it on KAMES?  You can use this guide to help with picking out the correct code, or how to enter it on the system, or both.  Not all scenarios will fit with the examples shown here. For those situations not represented here, you may want to get a second opinion from your supervisor or principle.  The next 2 pages have basic information about entering wages. You can view these pages if you’d like, or you can skip the basics and go straight to the Menu. ContinueSkip Basics

3 3 Wage Screen Basics Continue To access prior or future months, answer “N” to “Same For:”, for the months you’d like to see. Enter information for the current employer on the first wage screen. This is all client stated information. Always enter hours as a 3-digit number. Do not answer this question, unless you have the verification! Back

4 4 Wage Screen Basics Continue This is the 2 nd wages screen, where wages can be entered. Double check your amounts for typos! Make sure the # of periods here matches the # of checks entered above. Enter calculator codes here. Don’t forget your verification source! Back

5 5 Menu Average and Convert the prior 3 months- P3 Average and Convert the prior 2 months- P2 Average and Convert one prior month- P1 Average and Convert the current and 2 prior- C3 Average and Convert the current and 1 prior - C2 Average and Convert the current month only- C1 Count Actual for current month and ongoing- CA Count Actual for current month & remove ongoing Count Actual for current- Average and Convert ongoing If you are not sure, click here! Skip a Prior Month when it does not represent ongoing You can return to this page at any time by clicking the “Menu” button at the bottom of each page. Back to “Basics” If you know which code you’d like to use, click on the corresponding button below to view system entry tips. To see these codes defined, here’s a Calculator Code Chart

6 6 What Kind of Action? Application or Re-application Case Change Re-certification Early Re-certification Menu Back

7 7 What Kind of Wages at Application? Regular ongoing wages – no changes Only last month is representative of ongoing One of the prior months is not representative of ongoing New or changing wages Terminated or ending wages MenuBack

8 8 What Kind of Wages at Re-certification? Regular ongoing wages – no changes Only last month is representative of ongoing One of the prior months is not representative of ongoing New or changing income Terminated or ending income MenuBack

9 9 What Kind of Wages at Early Re-certification? Regular ongoing wages – no changes Only last month is representative of ongoing One of the prior months is not representative of ongoing New or changing income Terminated or ending income MenuBack

10 10 What Kind of Wages at Case Change? Regular ongoing wages – no changes Only last month is representative of ongoing One of the prior months is not representative of ongoing New or changing income Terminated or ending income MenuBack

11 11 Average and Convert 3 Months Prior to Application Prior 3Prior 2Prior 1CurrentFuture CA P3  May be used when 3 months of prior income is needed to get a good estimate of ongoing, such as fluctuating unearned income.  May also be used when wages fluctuate so greatly that 3 months is needed to get an accurate estimate of ongoing income.  This code is rarely used with wages, since 2 months is usually a good representation of ongoing. Menu Back

12 12 Average and Convert 2 Months Prior to Application Prior 3Prior 2 Prior 1 CurrentFuture 1 CA P2  Most frequently used for ongoing wages, when the prior 2 month’s income are representative of ongoing.  Probably 75% of wages will fall into this category.  Since this is one of the most common ways to consider wages, there is an example you may view that lists the system entries for using P2 correctly. Menu View Example Back

13 13 P2 Example Client is employed at Winn-Dixie, and is paid every other week. He has provided the prior 2 months check stubs and has stated that they are representative of what he expects ongoing. He applied in August. Here are the system entries for P2: What type of verification provided? “ B ” for biweekly Same for: ” N” for June and July, leave “ Y ” for May and September FS Calc? and IM Calc?:  August: P2 – no wages are entered on August screens  June: CA – enter the actual wages and hours received in June  July: CA – enter the actual wages and hours received in July Verification source – NA for August, OR for other 2 months Menu Back

14 14 Average and Convert 1 Month Prior to Application Prior 3Prior 2Prior 1CurrentFuture 1 CAP1  May be used when only one of the prior month’s income is representative of ongoing.  May also be used for new income, when only one full prior month has been received, but is representative of ongoing.  KAMES will average and convert last month’s wages in this example.  You can also use CU in “Prior 1” month to skip it, and convert only “Prior 2” month. Menu Back

15 15 Average and Convert Application Month and 2 Prior Months Prior 3Prior 2Prior 1CurrentFuture 1 CA C3  May be used during an early re-cert (done at end of month prior to re-cert month), to consider 3 months of income prior to the RE- CERT month.  This may be needed when the wages fluctuate so greatly that 3 months is needed to get an accurate estimate of ongoing.  This is rarely used for wages, since 2 months wages are usually a good representation of ongoing.  KAMES will average and convert the current month, and 2 prior months. Menu Back

16 16 Average and Convert Application Month and 1 Prior Month Prior 3Prior 2Prior 1CurrentFuture 1 CAC2  May be used during an early re-cert (done at end of month prior to re-cert month) to count the 2 months prior to the re-cert month.  May also be used when the application is processed at or near the end of the application month, and all of that month’s wages are verified.  KAMES will average and convert the current month, and one prior month. Menu Back

17 17 Average and Convert Application Month Only Prior 3Prior 2Prior 1CurrentFuture 1 C1  May be used at case change or re-cert for new wages, or a change in the hours or rate of pay, to count the anticipated income ongoing.  May also be used when the case is processed at or near the end of the application month, after all checks have been received, when only the application month is representative of ongoing.  This is most often used to convert an anticipated weekly, biweekly, or semi-monthly amount to a monthly amount for ongoing calculations.  KAMES will average and convert only the checks entered in the current month, and consider this ongoing. Menu Back

18 18 Count Actual for Application Month and Ongoing Prior 3Prior 2Prior 1CurrentFuture 1 CA  May be used when the income is the same each month, such as a monthly salary amount, which never varies.  This code is mostly used for stable ongoing unearned income, or in prior months in conjunction with other codes (i.e.. P2, C2, etc.)  KAMES does not convert, but adds all actual income entered in the current month, and counts this income ongoing. Menu Back

19 19 Count Actual for Application Month and Remove Ongoing Prior 3Prior 2Prior 1CurrentFuture 1 CU/CACA  May be used when the income is ending to consider the actual income for the application month, and remove it ongoing.  We’ve been told that either CA or CU would be allowable for the application month, but CU will ensure that this month’s income is never considered towards future calculations.  May also use this code combination to count actual this month, but count a different amount ongoing, such as monthly income that changes next month.  When there are partial earnings for the application month, enter the actual income for the application month. KAMES does not convert, but adds all actual income entered in the current month.  The worker must go into the future month, and enter “0” wages to remove. MenuView ExampleBack

20 20 Terminated Wages Example Client was laid off on July 26. His last weekly check of $ gross was received August 2, and no other checks will be received, as verified by PAFS700. Client applied on August 9. Here are the system entries for terminated wages: What type of verification provided? “ W” for weekly pay Same for: – “ N” for September, and leave “Y” for May, June, and July FS Calc? and IM Calc?  August: CU – enter last check of and hours for August  September: CA – enter 0 wages and hours to remove wages Verification source – WS for August, WS for September NOTE: If this is a re-cert or case change, it may not be necessary to enter the actual income for the current month, since these benefits have already been issued. If the last pay is received in Sept, enter actual income for Sept, and use CU. Complete a case change, after application is disposed, to ‘zero out’ the income in October, and use CA ongoing. MenuBack

21 21 Count Actual for Application Month Average and Convert Ongoing Prior 3Prior 2Prior 1CurrentFuture 1 CA/CUC1  May be used when the income is just beginning to consider the actual income for the application month, and a the anticipated amount ongoing.  May also use these codes to count actual for this month, but count a different amount ongoing, such as wages that are changing.  We’ve been told that either CA or CU would be allowable for the application month, but CU will ensure that this month’s income is never considered towards future calculations.  KAMES will add all actual income entered in the current month, and the worker must go into the future month to enter anticipated wages and C1 code to average and convert ongoing amounts. MenuView Example Back

22 22 New/Changing Wages Example Client began work on August 5. He works between hours per week at $6.00 per hour, paid weekly, and received his first check August 16. His 3 checks for August were later verified by PAFS700. Applied in August. Here are the system entries for new or changing wages: What type of verification provided? “W” for weekly Same for: ” N” for September, leave “ Y ” for May, June and July FS Calc? and IM Calc?:  August: CA or CU – enter the 3 checks received in August  September: C1 – enter the anticipated wages and hours for 1 period Verification source – WS for August, WS for September NOTE: Use CU in the current month if KAMES should never use this month’s income to calculate a future month’s benefits. If this is a re-cert or case change, it may not be necessary to enter the current month’s wages, since benefits for this month have already been received. MenuBack

23 23 Skip a Prior Month Prior 3Prior 2Prior 1CurrentFuture 1 CA CU CAP2  Most frequently used when one of the prior months is not representative, and you want the system to skip over this month.  In the above example, the system would convert Prior 1 and Prior 3, since Prior 2 has the CU code.  The CU code can be used to skip a month in conjunction with any code that will convert prior months. (P3, P2, P1, C3, C2)  Any code other than CU in the prior month may allow that month to be converted by KAMES for future calculations. Menu Back

24 24 Terminated Income Prior 3Prior 2Prior 1CurrentFuture 1 CA/CUCA  For an application, when there are partial earnings for the application month, enter the actual income for that month.  We’ve been told that either CA or CU would be allowable for the application month, but CU will ensure that this month’s income is never considered towards future calculations.  KAMES will not convert the application month, but adds all actual income entered in the current month.  The worker must go into the future month, and enter “0” wages to remove the income ongoing. Menu View ExampleBack

25 25 New/Anticipated Income Prior 3Prior 2Prior 1CurrentFuture 1 CA/CUC1  When there are partial earnings for the application month, enter the actual income for the application month, then use the anticipated hours and wages for next month, and ongoing.  We’ve been told that either CA or CU would be allowable for the application month, but CU will ensure that this month’s income is never considered towards future calculations.  KAMES will count the actual income for the application month.  The worker must go into the future month and enter the anticipated wages. KAMES will then convert this weekly, biweekly, semi-monthly, or monthly amount to be considered ongoing. Menu View ExampleBack

26 26 Calculator Codes Chart C1 Average and Convert the current month’s income. May be used to count the anticipated income ongoing, such as new income where there has not yet been a full month received. C2 Average and Convert current month and one prior month. May be used during early re-cert (at end of month prior to re-cert month) to count the 2 months prior to the re-cert month. C3 Average and Convert the current month and 2 prior months. May also be used during an early re-cert (done at end of month prior to re-cert month) to consider 3 months of income prior to the re-cert month. P1 Average and Convert one prior month only. May be used when only one of the prior month’s income is representative of ongoing, or only one month of income is available. P2 Average and Convert 2 prior month’s income. Most frequently used for ongoing wages, when the prior 2 month’s income is representative of ongoing. P3 Average and Convert 3 prior month’s income. May be used when 3 months of prior income is needed to get a good estimate of ongoing, such as fluctuating unearned income. CA Count Actual income. Does not convert, but totals actual income entered in the current month, and counts this income ongoing. CU Count Actual, but not representative of ongoing. Counts actual income, but does not allow it to be used in future calculations. Most frequently used instead of CA (or other codes that allow a month to be converted) in a prior month, when you want the system to skip over this month, and look for another month to convert for one of the above codes. Menu


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