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As If We Didn’t Already Have Enough to Worry About, We Have to Talk About Board Governance NOW? Presentation by Christopher W. Waddell Senior Attorney,

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Presentation on theme: "As If We Didn’t Already Have Enough to Worry About, We Have to Talk About Board Governance NOW? Presentation by Christopher W. Waddell Senior Attorney,"— Presentation transcript:

1 As If We Didn’t Already Have Enough to Worry About, We Have to Talk About Board Governance NOW? Presentation by Christopher W. Waddell Senior Attorney, Olson Hagel & Fishburn, Sacramento, CA Corporate Governance Fellow, Stanford Law School CALAPRS Trustee’s Roundtable October 16, 2009

2 OVERVIEW A little background, please—Who am I and why am I here today? An overview of the Arthur and Toni Rembe Rock Center for Corporate Governance at the Stanford Law School and its programs The Clapman Report and Clapman 2.0 Other pension fund governance challenges: –SEC Rulemaking –A.B. 1584

3 Who Am I And Why Am I Here Today? Former General Counsel for CalSTRS and SDCERS –CalSTRS governance initiatives –SDCERS reform efforts –Now in private practice Corporate Governance Fellow at the Arthur and Toni Rembe Rock Center for Corporate Governance at Stanford Law School.

4 The Rock Center at Stanford Law School Funded by a gift from venture capitalist Arthur Rock and his wife Toni Rembe Rock with three objectives: –Bridge the gap between governance theory and practice –Advance intellectual understanding of the governance process –Strengthen corporate governance as an independent area of teaching and scholarship

5 The Rock Center at Stanford Law School Rock Center Programs of Benefit to Public Retirement Systems (To Date): –Stanford Securities Class Action Clearinghouse –Recent conference: “Diversity on Corporate Boards: When Difference Makes a Difference” –Fiduciary College –Stanford Institutional Investors Forum

6 Fiduciary College A two-day program for trustees and senior managers of public, corporate and union funds as well as endowments and foundations on topics such as fiduciary duties and liabilities, board governance, ethical issues, staff accountability, and relationships with sponsors. Presentations from experts in the field in a not- for-profit, academic atmosphere geared toward experienced trustees and staff.

7 Fiduciary College March 25-26, 2010 Overlap with CALAPRS New Trustee Training is Deliberate –Opportunity for joint lunch session with Kirk O. Hanson, Executive Director of the Markkula Center for Applied Ethics at the University of Santa Clara –Expose new trustees to future educational opportunities

8 Stanford Institutional Investors’ Forum The Stanford Institutional Investors Forum provides an opportunity for many of the nation’s largest and most sophisticated institutional investors to meet in a confidential setting, closed to the press and public, to discuss current policy issues of concern to the institutional investor community.

9 Stanford Institutional Investors’ Forum More than just talk Stanford Fund Governance Initiative (SFGI) –Identify principles of best practice that promote better governance of pension funds. –Develop tools that assist pension fund leaders to implement those principles. –In May, 2007, SFGI released the “Clapman Report,” which set forth best practice principles in five key areas.

10 Clapman Report Transparency of a fund’s rules and governance structure Fund leadership Trustee attributes and core competencies Addressing conflicts of interest and related disclosure issues Delegation of duties and allocation of responsibilities

11 Transparency of a Fund’s Rules and Governance Structure A fund should clearly define and make publicly available its governance rules –Gathered in one location that is clearly accessible to persons involved in the governance process and the public –Ideally posted on the System’s website –Annual affirmation of understanding and compliance by board members

12 Fund Leadership Identify and disclose its leadership structure Governing body should consist of qualified, experienced individuals dedicated to fulfilling their fiduciary duties to fund beneficiaries –Doesn’t mean that board members have to come in as experts, but that they must take reasonable steps to acquire the skills to serve appropriately as a fiduciary.

13 Fund Leadership-Continued Board should promote policies that strengthen fiduciary principles in the selection and monitoring of trustees System should establish clear lines of authority between its governing body and staff Board should have authority to select or dismiss key staff and have access to unconflicted, qualified external counsel and consultants

14 Trustee Attributes and Core Competencies Board members should have a thorough understanding of the fund’s obligations to its beneficiaries, the fund’s economic position and strategy, and its relevant governing principles. The board should include individuals with relevant investment and financial market expertise and experience

15 Trustee Attributes and Core Competencies--Continued Board members should obtain education that provides and improves core competencies Board members should be able to obtain intelligible explanations of recommended actions from staff, advisors or colleagues –No such thing as a “dumb” question Annual evaluation of trustee skills

16 What are the “Core Competencies” Loyalty to best interests of fund’s beneficiaries Ability to disassociate personal viewpoints from objective requirements of fiduciary obligations Willingness and ability to dedicate the necessary time and attention to system business Understanding of the system’s operating environment and underlying economic and structural relationships

17 Core Competencies--Continued Understanding of the obligations of a fiduciary relationship An inquisitive nature Ability to consider and debate issues in a civil and constructive manner Effective communication and interpersonal skills A substantive base of knowledge

18 Addressing Conflicts of Interest and Related Disclosure Issues Establish and publicly disclose its policy for dealing effectively with situations that raise either: –An actual conflict of interest; or –The potential for the appearance of a conflict of interest Regular reporting and disclosure of actual or potential conflicts

19 Addressing Conflicts of Interest-- Continued Periodic verification of compliance No undue influence on any person to engage in a transaction that creates an actual conflict or appearance of impropriety Public disclosure of information sufficient to ensure that trustees and staff are fulfilling their fiduciary duties

20 Delegation of Duties and Allocation of Responsibilities Board should be permitted to rely on the expertise and advice of appropriately selected and unconflicted consultants and staff Consultants should be required to comply with fund’s conflict of interest and ethics policies. Fund should evaluate cost/benefit evaluation of expenditures Effective monitoring of all service contracts

21 Observations Recognition that any set of best practices must be flexible and adaptable to the unique circumstances of each fund—not “one size fits all.” View recommendations as a conceptual framework to measure adequacy of existing policies and/or need for new policies

22 Observations-Continued Policy development is a hard, grueling process. Given other demands on pension funds in era of scarce resources, most systems are not going to be able to make significant progress without assistance.

23 Clapman 2.0 Goal: To Provide “Off-the Shelf” tools, including model governance policies and self-assessment instruments, for consideration, easy adaptation and adoption by pension funds Target date for completion is June, 2010 Input from smaller systems needed and is welcome

24 Why Now? Defined benefit pension plans are under assault as they never have been before “Perfect storm” of investment losses and governance scandals Potential pension initiative(s) in 2010 Legislative and regulatory actions already underway

25 SEC “Pay-to-Play" Rulemaking Background –CalPERS policy banning campaign contributions overturned by court –SEC initial rulemaking effort in 1999 –CalSTRS policy/regulations adopted in 2006/07 –New York pay-to-play scandal in 2009/Investigations by NY Attorney General and SEC

26 Proposed SEC Rules Prohibits investment advisors from providing compensated services to a public retirement system if campaign contributions were made to elected officers or candidates for office Prohibits investment advisors from engaging third party “placement agents” to solicit business from a public pension fund

27 SEC Rules--Status Comments were due on October 6, 2009 SEC can adopt, modify, or drop proposed rules following receipt of comments Quick resolution not expected

28 Meanwhile, Back at the Ranch A.B. 1584 signed by Governor Schwarzenegger on Sunday, October 4 and takes effect immediately as an urgency bill Key Provisions: –The special two-year “revolving door” law previously applicable only to CalPERS and CalSTRS is now applicable to all California pension systems

29 A.B. 1584 Key Provisions—Continued –All California public retirement systems are required to develop and implement placement agent disclosure policies by June 30, 2010 following a model adopted by CalPERS –Action not required unless Board determines, in good faith, that this is consistent with their fiduciary duties under Article 16, Section 17 of the CA Constitution.

30 A.B. 1584 Key Provisions—Continued –This means that system has option NOT to adopt a policy—for example, where the system doesn’t invest in asset classes that typically attract placement agents (i.e., private equity) and placement agents have not been involved in system investments. –Separately, law requires placement agents to disclose gifts and campaign contributions made to any elected board member

31 A.B. 1584 What should systems do? –Make an initial assessment on potential need to adopt a policy –Wait and see re: SEC rulemaking –Absent law change, must either adopt policy or, by vote of the Board, elect NOT to adopt a policy by June 10, 2009


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