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St. Mary’s County Government

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1 St. Mary’s County Government
Citizens Academy September 9, 2014 6-9 PM

2 It is the responsibility of St
It is the responsibility of St. Mary’s County Government to preserve and enhance the quality of life by recognizing and protecting the unique character of St. Mary’s County as a rural Chesapeake Bay peninsula; foster economic growth and create an atmosphere of excellence by focusing and managing growth to create vibrant, attractive communities; by protecting the rural character and economy of the countryside, nurture the shoreline and adjacent waters and preserve and capitalize on the other natural resources and historical qualities on the county. Vision

3 Mission St. Mary’s County Government will:
Be responsible and accountable to the County’s citizens Provide high quality, cost effective and efficient services Preserve the County’s environment, heritage, and rural character Foster opportunities for present and future generations Mission

4 Administrative Overview
Overview of Administrative Services: County Administrator, Rebecca Bridgett, Ed.D. County Attorney, George Sparling Chief Financial Officer, Elaine Kramer Chief of Staff, Sue Sabo Public Information Officer, Tony Jones Navigate Website Volunteer Opportunities 2013 St. Mary’s County Government’s “State of the County” Video Administrative Overview

5 County Organizational Chart
Citizens of St. Mary’s County Commissioners of St. Mary’s County County Administrator Aging & Human Services Economic Development Finance Human Resources Land Use & Growth Management Emergency Services & Technology Public Information Office Public Works & Transportation Recreation & Parks County Attorney County Organizational Chart

6 County Administrator’s Office
Commissioners of St. Mary’s County Francis Jack Russell (President) Cynthia L. Jones Daniel L. Morris Lawrence D. Jarboe Todd B. Morgan Dr. Rebecca Bridgett County Administrator Denise Cargill Administrative Assistant Jackie Lathroum Sr. Office Specialist Donna Gebicke Sharon Ferris Sr. Admin. Coordinator Tony Jones Public Information Officer County Administrator’s Office

7 County Administration Overview
Appointed by the Commissioners Implement Budget & Policy Decisions of the Commissioners of St. Mary’s County Supervision of 9 County Departments Oversight of Daily County Government Operations Liaison to State and Federal Partners Customer Service County Administration Overview

8 County Attorney’s Office
George Sparling County Attorney Diane L. Gleissner Coordinator Brandy McKelvey Paralegal Angela H. Blondino David Weiskopf Deputy County Attorney County Attorney’s Office

9 County Attorney’s Office Overview
Legal Counsel Real Estate Transactions Legislation Public Information Act Litigation Ethics Commission Civil Infractions Asset Forfeiture County Attorney’s Office Overview

10 Finance Organizational Chart
Elaine Kramer Chief Financial Officer Desiree Ridgell Accounting Officer Margaret Bowling Sonyia Staats Payroll/Cash Receipts Becky Trossbach Pam Allen Accounts Payable Leigh Keyes Barbara Whitehead Accountants L. Jeannett Cudmore Deputy Director Patty Litten Budget Analyst Amy Aud Sr. Office Specialist Lotti Bell Budget Analyst Patty Stiegman Randy Burns Procurement Manager Tory DiGregorio(Senior) Brandon Hayden Buyers Janet Farrell Procurement Specialist Finance Organizational Chart

11 Finance Overview Budget / Administration
All money items requiring Commissioner approval Budget development and monitoring – Operating and Capital 20 dedicated public sessions 50+ submitters Estimates, projections, parameters Grants and Capital Projects Budget compliance Board of Education, where Commissioner action is required MetCom Capital Budget and Debt Debt-planning, rating, compliance, capacity Fire & Rescue Revolving Loan Fund Other Post Employment Benefits (OPEB) Trust(s) administration Technology user training and security Finance Overview

12 Finance Overview Continued
Accounting Central, county-wide financial accounting & reporting Payroll – 27,000 “checks” Vendor – 11,000 “checks” Billing and cash receipts – except Property Taxes (Treasurer) Compliance and reporting – State, IRS, GASB Annual audit – multiple bases of accounting required Consolidation of MetCom, BOE etc. Procurement All purchasing – operating and capital E-Md Marketplace 40 to 50 formal solicitations 5,000 purchase orders User requirements/ budgetary constraints/ fair and open competition Grant compliance Local Vendor Preference Finance Overview Continued

CALENDAR YEAR QUARTERS Q (Jan-March) Q Q Q Q Q Q Q Q Q Q Q FY2013 July 1, 2012 to June 30, 2013 FY2014 July 1, 2013 to June 30, 2014 FY2015 July 1, 2014 to June 30, 2015 FY2016 July 1, 2015 to June 30, 2016 What Year Is It ?

14 Finance Guiding Values
Responsiveness To internal and external “customers” – develop a sound understanding of their needs and how they relate to the budget and our financial activities Communication Timely, comprehensive and understandable information available to internal and external customer/users Technical Proficiency Implementing techniques as well as meeting changing requirements Technology Effective use to improve financial processing, reporting, and otherwise support the management of the County Accountability Financial records and decision-making should reflect the highest level of accountability Business Practices Cost efficient and effective processes and procedures to support the decision- making needs of the Commissioners of St. Mary’s County and department heads Responsible and Timely Reporting A commitment to timely reviews, reconciliation, monitoring, and reporting Finance Guiding Values

15 Finance On-Line Resources
County Budget Audit General Obligation Bonds Payments since FY2011 Procurement Bids State Balance Sheet Overview of Md Local Governments Tax Capacity & Effort Finance On-Line Resources

16 Director of Human Resources
Susan L Sabo Chief of Staff/ Director of Human Resources Tracie McPherson Sr. Administrative Coordinator Kathy Arnold Risk Analyst Jennifer Earhart Sr. HR Specialist June Robrecht Deputy Director Karen Gates Benefits Coordinator Rachel Pulliam HR Specialist Human Resources

17 Human Resources Overview
Employment with County Government Risk Management Programs Benefit Programs Length of Service Awards Program (LOSAP) Employee Wellness Human Resources Overview

18 Public Information Office
Tony Jones Public Information Officer Cheri Noffsinger Senior Administrative Coordinator Amy Carter Video Media Producer Public Information Office

19 Acts as liaison between government and media outlets/ journalists
Administers county’s social media venues and websites Keeps citizens informed about county government activities and events Manages and produces content for county cable access channel (SMCG TV 95) Provides updates during weather events and other declared emergencies PIO Overview

20 Public Information Officers (PIO) are the communications coordinators or spokespersons for certain governmental organizations (i.e. city, county, school district, state government and police/fire departments). They differ from public relations departments of private organizations in that marketing plays a more limited role. The primary responsibility of a PIO is to provide information to the media and public as required by law and according to the standards of their profession. PIO Overview

21 Rebecca Bridgett County Administrator
Navigate Website Rebecca Bridgett County Administrator

22 Volunteer Opportunities
Thirty-two Boards and Commissions Airport Advisory Commission Agriculture Seafood and Forestry Board Commission on Aging Commission on the Environment Ethics Commission Historic Preservation Commission Human Relations Commission Library Board of Trustees Recreation and Parks Board Wicomico Shores Golf Course Advisory Board Volunteer Opportunities

23 Volunteer Opportunities
Volunteer Application and Résumé Current Vacancies Meeting Schedule Appointment cycles Questions – call Diane Gleissner at (301) ext. 1700 Volunteer Opportunities

24 2013 State of the County Video
Tony Jones Public Information Officer 2013 State of the County 2014 State of the County Tease

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