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St. Mary’s County Government Citizens Academy September 9, 2014 6-9 PM.

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Presentation on theme: "St. Mary’s County Government Citizens Academy September 9, 2014 6-9 PM."— Presentation transcript:

1 St. Mary’s County Government Citizens Academy September 9, 2014 6-9 PM

2 Vision It is the responsibility of St. Mary’s County Government to preserve and enhance the quality of life by recognizing and protecting the unique character of St. Mary’s County as a rural Chesapeake Bay peninsula; foster economic growth and create an atmosphere of excellence by focusing and managing growth to create vibrant, attractive communities; by protecting the rural character and economy of the countryside, nurture the shoreline and adjacent waters and preserve and capitalize on the other natural resources and historical qualities on the county. 2

3 Mission St. Mary’s County Government will: Be responsible and accountable to the County’s citizens Provide high quality, cost effective and efficient services Preserve the County’s environment, heritage, and rural character Foster opportunities for present and future generations 3

4 Administrative Overview Overview of Administrative Services: County Administrator, Rebecca Bridgett, Ed.D. County Attorney, George Sparling Chief Financial Officer, Elaine Kramer Chief of Staff, Sue Sabo Public Information Officer, Tony Jones Navigate Website Volunteer Opportunities 2013 St. Mary’s County Government’s “State of the County” Video 4

5 County Organizational Chart Citizens of St. Mary’s County Commissioners of St. Mary’s County County Administrator Aging & Human Services Economic DevelopmentFinanceHuman Resources Land Use & Growth Management Emergency Services & Technology Public Information Office Public Works & Transportation Recreation & Parks County Attorney 5

6 County Administrator’s Office Commissioners of St. Mary’s County Francis Jack Russell (President) Cynthia L. Jones Daniel L. Morris Lawrence D. Jarboe Todd B. Morgan Dr. Rebecca Bridgett County Administrator Denise Cargill Administrative Assistant Jackie Lathroum Sr. Office Specialist Donna Gebicke Administrative Assistant Sharon Ferris Sr. Admin. Coordinator Tony Jones Public Information Officer 6

7 County Administration Overview Appointed by the Commissioners Implement Budget & Policy Decisions of the Commissioners of St. Mary’s County Supervision of 9 County Departments Oversight of Daily County Government Operations Liaison to State and Federal Partners Customer Service 7

8 County Attorney’s Office George Sparling County Attorney Diane L. Gleissner Coordinator Brandy McKelvey Paralegal Angela H. Blondino Paralegal David Weiskopf Deputy County Attorney 8

9 County Attorney’s Office Overview Legal Counsel Real Estate Transactions Legislation Public Information Act Litigation Ethics Commission Civil Infractions Asset Forfeiture 9

10 Finance Organizational Chart Elaine Kramer Chief Financial Officer Desiree Ridgell Accounting Officer Margaret Bowling Sonyia Staats Payroll/Cash Receipts Becky Trossbach Pam Allen Accounts Payable Leigh Keyes Barbara Whitehead Accountants L. Jeannett Cudmore Deputy Director Patty Litten Budget Analyst Amy Aud Sr. Office Specialist Lotti Bell Budget Analyst Patty Stiegman Budget Analyst Randy Burns Procurement Manager Tory DiGregorio(Senior) Brandon Hayden Buyers Janet Farrell Procurement Specialist 10

11 Finance Overview Budget / Administration o All money items requiring Commissioner approval o Budget development and monitoring – Operating and Capital o 20 dedicated public sessions o 50+ submitters o Estimates, projections, parameters o Grants and Capital Projects o Budget compliance o Board of Education, where Commissioner action is required o MetCom Capital Budget and Debt o Debt-planning, rating, compliance, capacity o Fire & Rescue Revolving Loan Fund o Other Post Employment Benefits (OPEB) Trust(s) administration o Technology user training and security 11

12 Finance Overview Continued Accounting ◦Central, county-wide financial accounting & reporting ◦Payroll – 27,000 “checks” ◦Vendor – 11,000 “checks” ◦Billing and cash receipts – except Property Taxes (Treasurer) ◦Compliance and reporting – State, IRS, GASB ◦Annual audit – multiple bases of accounting required ◦Consolidation of MetCom, BOE etc. Procurement ◦All purchasing – operating and capital ◦E-Md Marketplace ◦40 to 50 formal solicitations ◦5,000 purchase orders ◦User requirements/ budgetary constraints/ fair and open competition ◦Grant compliance ◦Local Vendor Preference 12

13 What Year Is It ? ACCOUNTIN G BUDGET/ADMI N PROCUREMEN T CALENDAR YEAR QUARTERS Q1 2013 (Jan-March) Q2 2013 Q3 2013 Q4 2013 Q1 2014 Q2 2014 Q3 2014 Q4 2014 Q1 2015 Q2 2015 Q3 2015 Q4 2015 FY2013 July 1, 2012 to June 30, 2013 FY2014 July 1, 2013 to June 30, 2014 FY2015 July 1, 2014 to June 30, 2015 FY2016 July 1, 2015 to June 30, 2016 13

14 Finance Guiding Values Responsiveness To internal and external “customers” – develop a sound understanding of their needs and how they relate to the budget and our financial activities Communication Timely, comprehensive and understandable information available to internal and external customer/users Technical Proficiency Implementing techniques as well as meeting changing requirements Technology Effective use to improve financial processing, reporting, and otherwise support the management of the County Accountability Financial records and decision-making should reflect the highest level of accountability Business Practices Cost efficient and effective processes and procedures to support the decision- making needs of the Commissioners of St. Mary’s County and department heads Responsible and Timely Reporting A commitment to timely reviews, reconciliation, monitoring, and reporting 14

15 Finance On-Line Resources County ◦Budget ◦Audit ◦General Obligation Bonds ◦Payments since FY2011 ◦Procurement Bids State o Balance Sheet o Overview of Md Local Governments o Tax Capacity & Effort 15

16 Human Resources Susan L Sabo Chief of Staff/ Director of Human Resources Tracie McPherson Sr. Administrative Coordinator Kathy Arnold Risk Analyst Jennifer Earhart Sr. HR Specialist June Robrecht Deputy Director Karen Gates Benefits Coordinator Rachel Pulliam HR Specialist 16

17 Human Resources Overview Employment with County Government Risk Management Programs Benefit Programs Length of Service Awards Program (LOSAP) Employee Wellness 17

18 Public Information Office Tony Jones Public Information Officer Cheri Noffsinger Senior Administrative Coordinator Amy Carter Video Media Producer 18

19 PIO Overview Acts as liaison between government and media outlets/ journalists Administers county’s social media venues and websites Keeps citizens informed about county government activities and events Manages and produces content for county cable access channel (SMCG TV 95) Provides updates during weather events and other declared emergencies 19

20 PIO Overview Public Information Officers (PIO) are the communications coordinators or spokespersons for certain governmental organizations (i.e. city, county, school district, state government and police/fire departments). They differ from public relations departments of private organizations in that marketing plays a more limited role. The primary responsibility of a PIO is to provide information to the media and public as required by law and according to the standards of their profession. 20

21 Navigate Website Rebecca Bridgett County Administrator

22 Volunteer Opportunities Thirty-two Boards and Commissions o Airport Advisory Commission o Agriculture Seafood and Forestry Board o Commission on Aging o Commission on the Environment o Ethics Commission o Historic Preservation Commission o Human Relations Commission o Library Board of Trustees o Recreation and Parks Board o Wicomico Shores Golf Course Advisory Board 22

23 Volunteer Opportunities Volunteer Application and Résumé Current Vacancies Meeting Schedule Appointment cycles Questions – call Diane Gleissner at (301) 475-4200 ext. 1700 23

24 2013 State of the County Video Tony Jones Public Information Officer 2013 State of the County 2014 State of the County Tease

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